PORTLAND TOWN COUNCIL Council Offices Three Yards Close Fortuneswell PORTLAND Dorset DT5 1JN Tel: 01305 821638 E-mail: [email protected] 23rd April 2021 Dear Councillor You are hereby summoned to attend a MEETING of the PLANNING & HIGHWAYS ADVISORY COMMITTEE, to be held online via ZOOM on WEDNESDAY 28th April 2021 commencing at 7.00 pm, when the business set out below will be transacted. It is the Council’s intention that all meetings of the Council and its Committees be recorded aurally. Portland Town Council is inviting you to a scheduled Zoom meeting. Topic: Portland Town Council Planning and Highways Committee Meeting Time: Apr 28, 2021 7.00 PM Join Zoom Meeting https://us02web.zoom.us/j/82056284196?pwd=WmhNdWFxWmllM3FzQVREOGJIRExVdz09 Meeting ID: 820 5628 4196 Passcode: 603389 One tap mobile +442034815240,,82056284196#,,,,*603389# United Kingdom +442039017895,,82056284196#,,,,*603389# United Kingdom Yours faithfully Kathryn Pearce Town Clerk Members: Cllrs Flack, West, C Parkes, B Parkes, Draper, Thurston, Lewis, Saunders, Roper, Kimber, Atkins, and Hughes. AGENDA 1. Apologies for absence 2. Declarations of interest 3. To Approve the Minutes of the Previous Meeting To approve the minutes of the meeting held on 24th March 2021 as a true and accurate record – held at Annex A to the agenda. 4. Chair’s Report 5. Update on current planning applications 6. Public participation 7. Review of planning applications notified by Dorset Council – To review and comment on current planning applications, as notified by Dorset Council – Please see Annex B to this agenda 8. Planning contravention issues a) Alleged non-compliance with the approved plans and conditions of WP/18/00479/FUL – Land South West of 31 Reap Lane. b) Alleged siting of surveillance camera with motion sensor on a Grade 2 listed building at No 26 Reforne. 9. Neighbourhood Plan update a) To receive a report on development information regarding shared prosperity fund. Shown as Annex C to this agenda. 10. Highway issues a) Thank you received from resident following repairs to potholes in Moorfield Road. b) Report of dangerous temporary parking by the Spirit of Portland statue and Crane on New Road with a request to consider the need for appropriate road markings. 11. Date of next meeting The Committee’s next meeting is scheduled to take place on 26th May 2021 starting at 7.00 pm. Annex A to Portland Town Council Planning and Highways Advisory Committee Meeting on 28th April 2021 PORTLAND TOWN COUNCIL PLANNING & HIGHWAYS ADVISORY COMMITTEE MINUTES OF THE MEETING HELD REMOTELY BY ZOOM ON 24th March 2021 AT 7.00 PM PRESENT: Councillors Charlie Flack (Chair), Sandy West, Cathy Atkins, Paul Kimber, Jim Draper, Giovanna Lewis, Bernard Parkes, Carralyn Parkes, and Pete Roper. Andy Matthews, Committee Member Staff; Kathryn Pearce, Town Clerk IN ATTENDANCE: 1 member of the public PH/230/20 – APOLOGIES FOR ABSENCE: Apologies were received from Councillors Lesley Saunders and David Thurston PH/231/20 – DECLARATIONS OF INTEREST a) Cllr Kimber declared an interest in that he has already commented on some of the applications to be discussed at this meeting in his capacity as a Dorset Councillor. PH/232/20 – MINUTES OF THE MEETING HELD ON 24h FEBRUARY 2021 The minutes were formally agreed as a true and accurate record of the meeting, and duly signed by the Chair. Referring to minute 223(d) Work started at the former Conservative Club in Easton, Councillor Kimber noted that he had raised the issue with the enforcement Officer Dorset Council but yet to receive a response. Councillor Kimber was requested to chase a reply from Dorset Council given the extent of works already carried out, especially significant given it was a Listed Building. Complaints had been made by a several highly-concerned residents. PH/233/20 – CHAIR’S REPORT The Chair noted that all items for comment would be addressed within later agenda items. PH/234/20 – UPDATE ON CURRENT PLANNING APPLICATIONS The Chair advised the meeting on outcomes for recent planning application, results being shown in Annex A to these minutes. 1 The Chair advised that the Dorset Council Planning Portal was currently unavailable whilst a major transfer of planning documentation was being carried out. Consultation timeframes for applications would be extended for the duration of the closure of the website portal. PH/235/20 – PUBLIC PARTICIPATION The Chair invited members of the public to address the meeting, but none wished to do so. PH/236/20 – PLANNING APPLICATIONS NOTIFIED BY DORSET COUNCIL The Committee discussed 6 new planning applications with a detailed list, including decisions made at this meeting, being held at Annex B to these minutes. For further information please see Dorset For You / Planning / Portland. Councillor Giovanna Lewis joined the meeting during discussion on application WP/16/00501 PH/237/20 – PLANNING CONTRAVENTION ISSUES No planning contravention issues were tabled. PH/238/20 – NEIGHBOURHOOD PLAN (NP) a) Mr Matthews advised that the Portland NP would be going to referendum alongside local by-elections on 6th May. Information in the public domain now included responses to regulation 16 consultation*. NP documentation would be in paper form, available only from Tophill Library. Mr Matthews clarified that whilst the Council may publicise the referendum it must not influence the vote in any way. Independent external groups may however register to campaign for adoption of the plan. The Portland Community Partnership intended to campaign. Mr Matthews offered to forward relevant guidelines for the attention of the Council. It was agreed April’s full Council meeting would publicise the referendum, and Mr Matthews volunteered to provide wording for this purpose, as well as to put an article in the Free Portland News. The referendum would also be notified to the public via the Council’s website and Facebook page. *The Neighbourhood Planning (General) Regulations 2012 PH/239/20 – HIGHWAY ISSUES a) Funding of Repairs to Road Surfaces Dorset Council Officers, although invited, had been unable to attend this meeting, but would join a future meeting. The Highways Officer had sent a list of road repairs already funded this year, which had included: 2 Killick’s Hill Hambro Road St.Martins Road St.Paul’s Road Brymers Avenue. Further planned works for the year ahead included: A354 (Beach Road) C921 Easton Square and Straits A351 Easton Lane The possibility of coloured tarmac to highlight areas for enhanced safety was considered. Resolved: That the Deputy Clerk would contact Dorset Council highways team to request coloured tarmac in higher risk areas such as Easton Square/Straits. b) Extending the No-Waiting Area in Fortuneswell It was noted this had arisen from residents’ complaints about restricted visibility when driving out of Artists Row. Resolved: To support the proposal. Resolved: That as part of the associated public consultation, a request would be entered for consideration of a road crossing near the Fortuneswell bus stop. PH/240/20 – DATE OF NEXT MEETING The Committee’s next meeting is to be held on 28th April 2021 online via Zoom starting at 7.00 pm. The meeting ended at 19:45. Signed…………………………………………… (Chair) 3 Annex B to Planning Meeting Agenda Dated 28th April 2021 NEW PLANNING APPLICATIONS AS ADVISED BY DORSET COUNCIL Consultation Expiry Comments Planning Reference Address Details Date Erection of building for servicing and maintenance of helicopters and The Heliport additional facilities incidental to WP/20/467/OUT 29th April 2021 Coode Way heliport use. (Outline -Access, Appearance, Layout and Scale) Erection of up to 8no dwellings Land adjacent to Former following approval of Permission in WP/21/00196/FUL Gatehouse, West Way 29th April 2021 Principle application no Southwell Business Park WP/19/00162/PIP Installation of 20m high ‘slim line’ Phase 8 H3G street pole with wrap around For information only P/PAEL/2021/01039 Easton Lane cabinet, 3no. cabinets with ancillary This is NOT a planning application works Amendment to planning permission P/NMA/2021/01189 Site E Coode Way 4th May 2021 WP/20/00649/FUL – amended plans 34-36 Land South of WP/21/00072/FUL Erect single storey dwelling 4th May 2021 Sweet Hill Road Notification of intention to remove one WP/21/00194/NOTP K6 telephone kiosk Mallams 1st July 2021 public payphone. ANNEX C Planning and Highways Meeting Agenda Item – Development Information Dorset Living Better Prospectus link Investment roadmap charts multi-billion boost to Dorset economy | Dorset LEP Background This prospectus has recently been launched by the Dorset LEP in conjunction with Dorset Council and BPC. It has been constructed primarily to provide a project submission framework around future Government funding initially the Shared Prosperity Fund and the Community Renewal Fund. The UK Shared Prosperity Fund (UKSPF) is expected to replace European Structural and Investment Funds (ESIF) later in 2021 with the objective of levelling up and creating opportunity for people and places across the UK . The Government has committed to match the total amount received through ESIF at the national level while the UK was a member of the EU at around £1.5 billion a year. The UK government is providing an additional £220 million funding through the UK Community Renewal Fund to help local areas prepare for the launch of the UK Applications to the Shared Prosperity Fund. This Fund aims to support people and communities most in need across the UK to pilot programmes and new approaches and will