Office of the General Manager (F&A) - Corporate. Bidyut Bhawan (7th floor- Block - ), Sector – II, Block – DJ,:: Bidhannagar :: Kolkata-700091 Phone : , Tele Fax: , Email: website: www.wbsedcl.in , CIN:- U40109WB2007SGC113473 (A Government of West Bengal Enterprise) DRAFT NOTICE INVITING EXPRESSION OF INTEREST (EOI) FOR EMPANELLMENT OF SCHEDULED COMMERCIAL BANKERS FOR PROVIDING SERVICES OF CASH PICK UP AND DEPOSIT INTO BANK – FOR PRE EOI MEETING TO BE HELD ON 27th AUG 2018. EOI Notice No: CORP/CMC/89/Cash Pick-up EOI dated 23rd Aug 2018 GM (F&A) – Corporate Section - 1 EXPRESSION OF INTEREST (EOI) FOR EMAPNELLMENT OF SCHEDULED COMMERCIAL BANKERS FOR PROVIDING SERVICES OF CASH PICK UP AND DEPOSIT INTO BANK West Bengal State Electricity Distribution Company Ltd. (WBSEDCL), a Company incorporated under companies act 1956 having registered office at Bidyut Bhawan, mainly engaged in Distribution, Hydel & Solar Power Generation in West Bengal is one of the leading utility in India. The WBSEDCL has its presence across the length & breadth of West Bengal. There are 507 numbers of Customer Care Centres (CCCs) which are collection offices under the administrative control of respective Divisional Office and divided under 18 nos. of Regional Offices with consumer base of 1.72 Crores (approx). All the 18 Regional Offices are based out of 18 Districts in the State of West Bengal and under administrative control of 5 Zonal Offices. West Bengal State Electricity Distribution Company Ltd. (WBSEDCL), invites EOI from scheduled commercial bankers in sealed envelope intending for providing services of Cash Pick up from Customer Care Centres (CCCs) and depositing into designated bank as per Terms & Conditions and the Scope of Work as specified in this EOI document. The Zone wise Divisions and number of Customer Care Centres (CCCs) which are collection offices and average collection amount per day is given in Annexure-A. A list showing number of Customer Care Centres (CCCs) falling under each Zone based on their proximity to nearest bank location also enclosed in Annexure – B. In such list ABC gradation is used where (A) indicates ‘Banking facility available within 1 K.M from CCC’ (B) indicates ‘Banking facility available within 1 K.M to 5 K.M from the Customer Care Centre’ & (C) indicates ‘Banking facility available beyond 5 K.M from Customer Care Centre’. Interested bankers after ensuring fulfilment of all the qualification and other criteria as specified in this EOI documents may submit duly filled in offers in sealed envelope only as per the prescribed format and addressed to "The General Manager (F&A) – Corporate, WBSEDCL, Vidyut Bhavan, Block- , 7th Floor, Salt Lake City, Sector-II, DJ-Block, Kolkata-700091" so as to reach within due date & time per details below. 1.0 Qualifying Criteria (Eligibility conditions) 1.1 This EOI is invited only from the scheduled commercial Banks as per Second Schedule of RBI Act 1934. 1.2 The intending bank should have prior experience in handling cash pick-up and deposit into bank services for any large organisation, preferably in Public Sector Units (PSU). Copy of LOA / Order etc duly supported by performance certificate to be submitted indicating tenure and volume of cash handled. 1.3 The intending bank should have a valid PAN. Copy of valid PAN card to be submitted 1.4 The intending banker should have a valid 15 digit Goods and Services Taxpayer Identification Number (GSTIN) under GST Act 2017. Copy of valid GST Registration Certificate to be submitted. 1.1 An Affidavit in Original (duly notarized in Non-judicial stamp paper of Rs 100/-) in support of no criminal / disciplinary proceedings initiated and not debarred the bank OR it’s assignees for carrying the cash pick up and deposit services to be provided as per template in Annexure – C. 2.0 Responsibility of Intended Banker 2.1 The intended banker is expected to examine and conforms to all instructions, forms, terms and specifications in the final EOI document before submission of EOI. Failure to furnish and / or not complying with EOI conditions towards all the instructions, forms, terms and specifications in the offer document will be treated as Non-responsive and may result into rejection of the EOI without seeking any clarification. 2.2 It shall be sole responsibility of the intended bank to determine and satisfy themselves by such means as they consider necessary or desirable for all matters pertaining to this EOI including, in particular, all factors that may affect the cost, duration and execution of the work. 2.3 The intended bank shall entirely & exclusively bear all costs and expenses associated with attending Pre-EOI conference, discussions, presentations etc and providing any additional information, development, preparation and submission of final EOI Document. WBSEDCL will, in no case shall be held liable for those costs and expenses regardless of the outcome of the EOI. 3.0 Formation of Cartel & Penal Measures 3.1 Any form of canvassing / lobbying / influence etc by the participants in this Bid will result disqualification of such participant. 3.2 Any evidence of unfair trade practices, including overcharging price fixing, cartelization etc, as defined in various statues, will automatically disqualify the participants. 3.3 Occurrence of such evidence shall be viewed seriously by WBSEDCL authority and penal measure as deemed fit, including barring from present & future bidding process, would be imposed upon the relevant participants to this Bid. 4.0 Tenure of Engagement 4.1 The tenure of engagement under the EOI shall initially be effective for two years from the date of acceptance of engagement letter. 4.2 However the tenure may be extended at the same terms and condition for a maximum period of further one financial year subject to satisfactory performance. 5.0 Scope of Work 5.1 The scope of work under this EOI includes all the activities , inter alia, cash pick up from CCC, deposit entire amount so picked up into designated bank account of WBSEDCL by same day, provide CCC the bank endorsed deposit slips on daily basis. 5.2 The Bank shall also submit a statement to respective CCC on monthly basis at each month end showing day wise details of cash picked up and deposited into designated bank account of WBSEDCL. Such statement to be submitted in common agreed format as per Annexure - F in quadruplicate and duly endorsed by the Bank. 5.3 The bank authorized personnel nominated for cash pick up from CCC shall visit all the CCC under the Zonal Office on daily basis from 12:00 Hrs. 5.4 The concerned CCC shall ensure handing over of collected cash every day to the nominated staff/personnel of the bank. The CCCs will prepare the respective documents for handing over the cash to the authorized personnel nominated by Bank for pick up cash under their due acknowledgement. 5.5 The bank authorized personnel nominated for pick up cash from CCC will scrutinize and count the cash for its quantity and identification of notes either with the help of machine or manually and after satisfying themselves, take possession of cash and give the acknowledgement on the specified document under their stamped dated signature at the spot of the concerned Officials of CCCs. 5.6 The amount of cash so picked up by the Bank authorized personnel from CCC and acknowledgement provided shall be treated as amount deposited to Bank. 5.7 The amount of cash of all denomination, excluding coins, as made available for pick up from CCCs to be collected on daily basis on all working days of the Company except on the scheduled holidays of the Company and the Bank. 5.8 The amount of cash so collected and picked up from all the concerned CCC under a Zonal Office to be deposited into Bank on the same day of collection. 5.9 Any delay in depositing days entire cash pick up amount will attract penal charges in the form of Liquidated Damages as per Company’s norm. 5.10 All the requisite endorsed challan / pay-in-slip evidencing deposition into bank of entire amount picked up from CCC of a day to be submitted to concern CCC on the very next working day. 5.11 A report showing each CCC wise amount of cash picked up and deposited on daily basis mentioning date of pick up and date of deposit to designated bank account for each month to be submitted to the concerned Controlling Officer and the concerned Supervising Officer after due endorsement by the concerned Station Manager of the respective CCC. 5.12 The Bank shall provide one dedicated Nodal Officer against each Order. 6.0 Liquidated Damages 6.1 The timely pick up of cash from each of the CCC and it’s deposit to bank is the essence of the contract. In the event of cash has not been picked up from any CCC and / or delay in deposit of entire amount picked up from the CCC Liquidated Damages will be imposed at the prevalent Inertest rate of Cash Credit account on such delay . 6.2 The amount of Liquidated Damages so imposed against the concerned Bank having fund based facility with WBSEDCL shall be recovered by way of reducing the amount of default from the amount of drawal under the facility. 6.3 The amount of Liquidated Damages so imposed against the concerned Bank do not having fund based facility with WBSEDCL shall be recovered from the Performance Bank Guarantee. 7.0 Assignments 7.1 The Bank will not be able to assign any part of the services as contained in the engagement under this EOI to a Third Party and / or any of their Associates without prior written consent of the Company 7.2 The Bank has to endorse credential of any Third Party and / or any Associates so engaged by them for providing intended services under this EOI with prior consent of the Company & remain solely liable for the performance of those Third Party and / or any Associates.