STATE OF MICHIGAN PROCUREMENT Services Department of Natural Resources 525 W. ALLEGAN ST., LANSING, MICHIGAN 48933 P.O. BOX 30028 LANSING, MICHIGAN 48909 CONTRACT CHANGE NOTICE Change Notice Number 1 . to Contract Number 751B4300034. Brenda Pylkas DNR Lewiston Septic Service LLC PO Box 385 231-775-7911 Program Manager Lewiston, MI 49756 [email protected] Kip Conley DNR Val Richardson STATE 989-786-4762 517-284-5973 Contract CONTRACTOR [email protected] Administrator [email protected] 1394 CONTRACT SUMMARY DESCRIPTION: Vault pumping services for Mitchell State Park INITIAL AVAILABLE EXPIRATION DATE BEFORE INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE OPTIONS CHANGE(S) NOTED BELOW Two – one year 05/01/2014 04/30/2017 04/30/2017 options PAYMENT TERMS DELIVERY TIMEFRAME Net 45 Days NA ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING ☐ P-card ☐ Direct Voucher (DV) ☐ Other ☐ Yes ☒ No MINIMUM DELIVERY REQUIREMENTS NA DESCRIPTION OF CHANGE NOTICE LENGTH OF OPTION LENGTH OF OPTION EXTENSION REVISED EXP. DATE EXTENSION Both one year ☒ ☐ 04/30/2019 Options CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE $14,325.00 $5,500.00 $19,825.00 DESCRIPTION: Effective 1/20/2017, this Contract is exercising the first and second option year and is increased by $5,500.00. The revised contract expiration date is 04/30/2019. The pricing per vault has increased by $5.00 per vault as well as a minimum of 6 vaults per order. If the unit needs less than 6 vaults pumped, the new cost will be as follows: 4-5 vaults add 15% to vault price, 2-3 vaults add 30% to vault price, 1 vault add 85% to vault price. Please note the Contract Administrator has been changed to Kip Conley. All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DNR Procurement approval. 1 2 PRICING SHEET: Estimated # of Vaults Pumped Total Cost per Description Unit Price per Year Year Service location: White Pine Trail Parking Lot $105.00 Number of vaults: 1 6 $600.00 Per Vault Vault size: 800 Service location: Day Use/Boat Launch $105.00 Number of vaults: 1 6 $600.00 Per Vault Vault size: 800 Service location: Cadillac Pathway Trailhead $105.00 Number of vaults: 1 6 $600.00 Per Vault Vault size: 800 Service location: Sapphire Lake BAS $105.00 Number of vaults: 1 3 $300.00 Per Vault Vault size: 800 Service location: Berry Lake BAS $105.00 Number of vaults: 1 3 $300.00 Per Vault Vault size: 800 Service location: Rainbow Jim’s BAS $105.00 Number of vaults: 1 3 $300.00 Per Vault Vault size: 800 Service location: Lucas Road BAS $105.00 Number of vaults: 1 3 $300.00 Per Vault Vault size: 800 Service location: Missaukee Jct ATV Trailhead $105.00 Number of vaults: 1 3 $300.00 Per Vault Vault size: 800 Service location: Long Lake Cycle Trailhead $105.00 Number of vaults: 1 3 $300.00 Per Vault Vault size: 800 Service location: North Missaukee US 131 Trailhead $105.00 3 $300.00 Number of vaults: 1 Per Vault Vault size: 800 Service location: Spring Lake State Forest Camp $100.00 Number of vaults: 6 18 $1,710.00 Per Vault Vault size: 800 Service location: Goose Lake/Long Lake SFCG $100.00 Number of vaults: 7 21 $1,995.00 Per Vault Vault size: 800 3 Service location: Long Lake Wexford SFCG $130.00 Number of vaults: 2 6 $750.00 Per Vault Vault size: 800 Service location: Old US 131 SFCG $100.00 Number of vaults: 6 30 $2850.00 Per Vault Vault size: 800 Service location: Hopkins Creek & Equestrian SFCG $100.00 12 $1,140.00 Number of vaults: 3 Per Vault Vault size: 800 Service location: Baxter Bridge SFC – Wexford County $115.00 18 $1,980.00 Number of vaults: 6 Per Vault Vault size: 800 TOTAL THREE YEAR SERVICE FEE $14,325.00 Minimum order quantity is 6 vaults. If service is required on less than 6 vaults the following price adjustments will be made: 4 – 5 vaults requested: add 15% to vault price 2 – 3 vaults requested: add 30% to vault price 1 vault requested: add 85% to vault price 4 Michigan Department of Natural Resources – Procurement Services P.O. Box 30028, Lansing, MI 48909 OR 525 W. Allegan, Lansing, MI 48933 NOTICE OF CONTRACT NO. 751B4300034 Between STATE OF MICHIGAN and Required by authority of 1984 PA 431, as amended. Name and Address of Contractor Primary Contact Valrie Richardson Lewiston Septic Service LLC Email P. O. Box 385 Lewiston, MI 49756 [email protected] Telephone Contractor #, Mail Code (989) 786-4762 1394/000 State Contact DNR Agency Name Telephone Email Contract Mitchell State Park Brenda Pylkas (231) 775-7911 [email protected] Administrator Buyer Procurement Services Lisa VanOstran (517) 284-5975 [email protected] Contract Summary Description Vault pumping services for Mitchell State Park Initial Term Effective Date Initial Expiration Date Available Options Three years 05/01/2014 04/30/2017 Two one-year options Payment Terms F.O.B. Delivery Shipped From Net 45 days N/A N/A N/A Alternate Payment Options Available to MiDeal Minimum Delivery Requirements Participants P-Card Direct Voucher N/A (DV) Yes No Miscellaneous Information The terms and conditions of this Contract are those of solicitation# 075114B0001498, this Contract Agreement and the vendor's quote. In the event of any conflicts between the specifications, and terms and conditions, indicated by the State and those indicated by the ESTIMATED CONTRACT VALUE AT TIME OF EXECUTION: $14,325.00 THIS IS NOT AN ORDER: This Contract Agreement is awarded on the basis of our inquiry bearing the solicitation# 075114B0001498. Orders for delivery will be issued directly by the Michigan Department of Natural Resources through the issuance of a Purchase Order Form. 5 6 STATE OF MICHIGAN Department of Natural Resources Procurement Services CONTRACT# 751B4300034 VAULT PUMPING SERVICES For Parks and Recreation Division Mitchell State Park STATE OF MICHIGAN TERMS AND CONDITIONS I. PROJECT REQUEST This is a contract for vault toilet pumping and waste disposal services at Mitchell State Park and various State Forest Campground facilities and Boating Access Sites located in Grand Traverse, Kalkaska, Missaukee and Wexford counties. II. ENTIRE AGREEMENT This Contract consists of the State’s Terms and Conditions. The State’s Terms and Conditions consist of the Work Statement and the General Contract Provisions. This Contract constitutes the complete and exclusive agreement and understanding of the parties as it relates to this transaction. This Contract supersedes all proposals, or other prior agreements, and all other communications between the parties relating to this transaction. If there is a conflict between the State’s Terms and Conditions and the Contractor’s Proposal, the State’s Terms and Conditions shall take precedence. STATEMENT OF WORK III. INTRODUCTION This section is designed to provide the Contractor with information on requirements associated with this Contract. Quantities specified are estimates based on prior purchases, and the State is not obligated to purchase in these or any other quantities. The Contractor shall be required to furnish all such services as may be ordered during the contract term. IV. SCOPE OF WORK The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform the vault pumping services as described in the specifications detailed herein. The required objectives are to perform vault pumping services in an approved and workmanlike manner without hindrance or delay and to maintain the facility(s) in such a manner that provides a clean, healthy and safe environment for occupants and visitors of state owned facilities. V. SERVICE SPECIFICATIONS The Contractor shall provide vault pumping services for Mitchell State Park located at 6093 E M-115, Cadillac MI 49601. Any service no longer required may be canceled from this Contract. 7 The Contractor must contact the Contract Administrator to arrange schedules and to receive necessary orientation prior to the start of any contracted service. The Department of Natural Resources operates Mitchell State Park. Vault toilet facilities are located at these sites for use by campers and visitors. Vaults must be pumped as part of regular maintenance and to prevent overflow. Effluent pumped from vaults must be disposed of in a manner that complies with federal and state laws. Contractor shall pump vault toilets located at the following sites: Number of Site Vaults White Pine Trail Parking Lot, Cadillac MI, Wexford County 1 Mitchell State Park, Day Use Parking Lot, Cadillac, MI , Wexford County 1 Cadillac Pathway, Clam River, Seeley Road, Missaukee County 1 Baxter Bridge State Forest Campground, Wexford County 6 Sapphire Lake Boat Access Site, Missaukee County 1 Berry Lake Boat Access Site, Wexford County 1 Rainbow Jim’s Boat Access Site, Kalkaska County 1 Lucas Road Boat Access Site, Missaukee County 1 North Missaukee US 131 Trailhead, Wexford County 1 Missaukee Junction ATV Trailhead, Wexford County 1 Long Lake Cycle Trailhead, Wexford County 1 Spring Lake State Forest Campground, Grand Traverse County 6 Goose Lake and Long Lake Missaukee State Forest Campground, Missaukee County 7 Long Lake Wexford State Forest Campground, Wexford County 2 Old US 131 State Forest Campground, Wexford County 6 Hopkins Creek State Forest Campground & Equestrian Campground, Missaukee County 3 Each vault toilet consists of an 800 gallon tank that typically will have at least 700-600 gallons of effluent to be pumped and disposed. 8 Frequency of pumping is not guaranteed. Vault pumping service shall be performed on an “on call” basis with completion of each request within (2) days of call. The Contract Administrator or designee shall make every effort to schedule multiple vault pumps per request.