OCLS Cataloguing Workflow Created by: Ian Bigelow (Georgian College), Stacey Boileau (OCLS), Danielle Emon (Loyalist College), Rosina Leung (Seneca College), Marina Morgan & Irene Sillius (Sheridan College) With thanks to Safar Ali (OCLS) for contributions to the Identifiers of Manifestations for Matching to the CUC document & Thanks to Doris Rankin and Sally Press for early project contributions Presented by the Ontario Colleges Library Service (OCLS) With the support of the Heads of Libraries & Learning Resources (HLLR) & the Colleges Union Catalogue & Digital Repository Steering Group (CUCLDRSG) As approved by the Bibliographic Standards Working Group (BSWG) & the Joint RDA Implementation Subcommittee (JRDA) This workflow drew insight from the Cambridge Monograph WEMI Workflow, the BL Monograph WEMI Workflow and the Pan-Canadian Working Group Workflows This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License. To view a copy of this license, visit http://creativecommons.org/licenses/by-nc-sa/3.0/ or send a letter to Creative Commons, PO Box 1866, Mountain View, CA 94042, USA. Feedback is Welcome: [email protected] 1 Table of Contents A. Foreword B. Introduction C. Cataloguing Tools and Standards C.1 Descriptive Cataloguing C.2 Content Standards C.2.1 AACR2 C.2.2 RDA C.3 Entity-Relationship Models C.4 Encoding Standards C.4.1 MARC C.4.2 Linked Data and the Semantic Web C.5 Authorized Access Points and Identifiers D. How To Use this Workflow D.1 Quick Step Guide Step 1: Define Preferred Source 1.1 Type of Description 1.1.1 Comprehensive 1.1.2 Analytical 1.2 Presentation Format Step 2: Coding the Leader 2.1 Type of Record 2.2 Bibliographic level 2.3 Character Encoding Scheme 2.4 Encoding Level 2.5 Descriptive Cataloguing Form Step 3: Coding the Fixed Length Control Fields 3.1 Additional Material Characteristics 3.2 Physical Description 3.3 Type of Date 3.4 Date 1 3.5 Date 2 3.6 Place of Publication 3.7 Illustration / Frequency / Running Time 3.8 Type of Continuing Resource 3.9 Form of item 2 3.10 Form of Item for Visual Materials 3.11 Type of Visual Material 3.12 Language Step 4: Coding the Variable Fields 4.1 Library of Congress Control Number 4.2 National Bibliographic Agency Control Number 4.3 Cataloguing Source Step 5: Record Attributes of the Work 5.1 Constructing the Authorized Access Point Representing a Work 5.1.1 Record the Preferred Title for the Work 5.1.1.1 Additions to the Preferred Title for the Work 5.1.2 Record the Creators Responsible for the Work 5.1.2.1 Changes that Affect the Identification of the Work 5.1.3 Combine Elements to Construct the AAP Representing a Work 5.1.3.1 Encoding AAP for Works 5.1.3.2 Examples of AAP for Works 5.2 Identifier for the Work 5.3 Notes for the Work 5.3.1 Nature of the Content 5.3.2 Formatted Contents 5.3.3 Intended Audience 5.3.4 Type of Computer File or Data 5.3.5 Dissertation or Thesis Note 5.4 Record Relationships to Persons, Families, Corporate Bodies associated with the Work 5.5 Record Others Associated With the Work 5.6 Record Related Works 5.6.1 Record Relationships between Works 5.6.1.1 Record Note on Related Work 5.6.2 Link Entry Complexity (Serials) Related Works 5.7 Record Relationships to Concepts, Objects, Events, & Places 5.7.1 Tools/Resources for applying Controlled Subject Terms and Classification Numbers 5.7.2 Brief Notes for Cuttering 5.8 Examples of Work Level Description 5.8.1 Book 5.8.2 E-Book 5.8.3 Print Serial 5.8.4 Electronic Journal 3 5.8.5 DVD 5.8.6 Streaming Video 5.8.7 Musical Score 5.8.8 Audio-CD 5.8.9 Audio Book 5.8.10 Streaming Audio 5.8.11 Website 5.8.12 Software Step 6: Record Attributes of the Expression 6.1 Constructing the Authorized Access Point Representing the Expression 6.2 Content Type 6.3 Date of Expression 6.4 Language of Expression 6.5 Other Distinguishing Characteristics of the Expression 6.6 Identifiers for Expression 6.7 Describe Content 6.7.1 Illustrative Content 6.7.2 Colour Content 6.7.3 Performer, Narrator, and/or Presenter 6.7.4 Artistic and/or Technical Credit 6.7.5 Summarization of the Content 6.7.6 Place and Date of Capture 6.7.7 Language of the Content 6.7.8 Accessibility Content 6.7.9 Supplementary Content 6.7.10 Format of Notated Music 6.7.11 Medium of Performance of Musical Content 6.7.12 Sound Content 6.7.13 Duration 6.8 Record Expression Level Relationships 6.8.1 Record AAP for Contributors 6.8.2 Record Relationships to Persons, Families, or Corporate Bodies Associated with an Expression 6.9 Record Related Expressions 6.9.1 Record Note on Related Expression 6.9.2 Link Entry Complexity (Serials) Related Expression 6.10 Examples of Expression Level Descriptions 6.10.1 Book 6.10.2 E-Book 4 6.10.3 Print Serial 6.10.4 Electronic Journal 6.10.5 DVD 6.10.6 Streaming Video 6.10.7 Musical Score 6.10.8 Audio-CD 6.10.9 Audio Book 6.10.10 Streaming Audio 6.10.11 Website 6.10.12 Software Step 7: Record Attributes of Manifestation 7.1 Title 7.1.1 Title Proper 7.1.2 Parallel Title Proper 7.1.3 Other Title Information 7.1.4 Earlier Title Proper 7.1.5 Variant Title 7.2 Statement of Responsibility 7.2.1 Statement of Responsibility Relating to the Title Proper 7.2.2 Parallel Statement of Responsibility Relating to the Title Proper 7.3 Edition 7.3.1 Edition Statement 7.3.2 Designation of an Edition/Named Revision Statement 7.3.3 Parallel Designation of Edition/Named Revision 7.3.4 Statement of Responsibility Relating to the Edition/Named Revision 7.3.5 Parallel Statement of Responsibility Relating to the Edition/ Named Revision 7.4 Publication / Distribution / Manufacture / Production 7.4.1 Publication / Distribution / Manufacture / Production Statement 7.4.2 Place of Publication / Distribution / Manufacture / Production 7.4.3 Parallel Place of Publication / Distribution / Manufacture / Production 7.4.4 Publisher / Distributor / Manufacturer / Producer’s Name 7.4.5 Parallel Publisher / Distributor / Manufacturer / Producer’s Name 7.4.6 Date of Publication / Distribution / Manufacture / Production 7.5 Copyright Date 7.6 Issuing body 7.7 Numbering of Serials and Frequency of Serials 7.7.1 Numbering Peculiarities 7.7.2 Supplement Note (Serials) 5 7.7.3 Recording Frequency 7.8 Series 7.8.1 Series Statement 7.8.2 Title Proper of Series 7.8.3 Parallel Title Proper of Series 7.8.4 Other Title Information of Series 7.8.5 Statement of Responsibility Relating to a Series 7.8.6 Transcribe Numbering Within Series 7.8.7 Transcribe a Title Proper of Subseries 7.8.8 Record Numbering Within Subseries 7.8.9 Record ISSN of Series/ISSN of Subseries 7.9 Identifiers for the Manifestation 7.10 Extent 7.11 Record Dimensions 7.12 Record Media and Carrier Type 7.12.1 Media Type 7.12.2 Carrier Type 7.13 Note on Carrier 7.13.1 Note on Extent of Manifestation 7.13.2 Note on Dimensions of Manifestation 7.13.3 Note on Changes in Carrier Characteristics 7.14 System Details. Special playback characteristics 7.15 System Details. Video Characteristics 7.16 System Details. Digital File Characteristics 7.17 System Details. Equipment or System Requirements 7.18 Record Manifestation Level Relationships 7.18.1 Record Authorized Access Points for Person, Family and Corporate Body for Manifestations 7.18.1.1 Producer of an Unpublished Resource 7.18.1.2 Publisher 7.18.1.3 Distributor 7.18.1.4 Manufacturer 7.18.1.5 Other person, family, or corporate body associated with a manifestation 7.18.2 Record Relationships to Persons, Families, Corporate bodies associated with Manifestations 7.18.3 Record Related Manifestations 7.18.3.1 Reproduction Note 7.18.3.2 Original Version 6 7.18.3.3 Related Manifestation/Additional Physical Form Available 7.18.3.4 Linking Entry Complexity (Serials). Related Manifestation 7.19 Examples of Manifestation Level Descriptions 7.19.1 Book 7.19.2 E-Book 7.19.3 Print Serial 7.19.4 Electronic Journal 7.19.5 DVD 7.19.6 Streaming Video 7.19.7 Musical Score 7.19.8 Audio-CD 7.19.9 Audio Book 7.19.10 Streaming Audio 7.19.11 Website 7.19.12 Software Step 8: Record Attributes of Item 8.1 Custodial History of Item 8.2 Immediate Source of Acquisition of Item 8.3 Identifiers for the Item 8.4 Note on Item 8.5 Record Authorized Access Points for Persons, Families, & Corporate Bodies for Items 8.5.1 Owners 8.5.2 Custodians 8.5.3 Other Persons, Families, or Corporate Bodies Associated with an Item 8.6 Record Item Level Relationships 8.6.1 Record Relationships to Persons, Families, & Corporate Bodies for the Item 8.6.2 Record Related Items 8.6.3 Linking Entry Complexity (Serials). Related Item 8.7 Examples of Item Level & Full Descriptions 8.7.1 Book 8.7.2 E-Book 8.7.3 Print Serial 8.7.4 Electronic Journal 8.7.5 DVD 8.7.6 Streaming Video 8.7.7 Musical Score 8.7.8 Audio-CD 8.7.9 Audio Book 8.7.10 Streaming Audio 7 8.7.11 Website 8.7.12 Software E.