LIBRARY BOARD MEETING Thursday, November 29, 2018, 5:30pm – Minutes CALL TO ORDER: The meeting was called to order at 5:30pm by Joann Perko ATTENDING: Joann Perko, Ann Kling, Bev Scheer, Katie Scherer, Ian Whittington, Bruce Florquist, Catherine Davis, David Sislowski, Jennifer Lieber, Rochelle Brotsky ABSENCES: Jeremy Rose PUBLIC INPUT: Aaron Lore REVIEW OF AGENDA: Communico Contract will be voted on Holiday calendar will be amended to include closing early on New Year’s Eve DIRECTOR’S REPORT: Director’s report was reviewed. MONTHLY STATISTICS: The monthly statistics were reviewed. Everything is tracking well. Close to goals for the year in most areas. Above goal for electronic materials. COMMUNICATION: The Board will be choosing a new attorney. TREASURER’S REPORT: Submitted by Ian Whittington Treasurer’s Report was reviewed and submitted. Motion to approve the Treasurer’s Report was made by Katie Scherer. Second by Bev Scheer. Passed unanimously. PERSONNEL COMMITTEE REPORT: There have been a few changes in personnel in the Circulation Department, shelvers and customer service specialists. FRIENDS AND FOUNDATION REPORT: Little Free Library winners will pick up their libraries soon. Sandra Dallas will be the next author for the Clearview Reads event. FUTURE PLANNING COMMITTEE REPORT: The Future Planning Committee is disappointed in the outcome of the recent election but respectful of the results. Hoping to get feedback from community members in the future to brainstorm how to move forward. REPORT OF THE LIAISONS: Town of Severance Report- Bruce Florquist A lot of new development going on. Also seeing a lot of interest in commercial development. Population about 6,200 Town of Windsor Board Member- David Sislowski No formal communications from the Town. Biggest area of growth is in residential but not as much commercial growth. Population about 30,000 School Liaison- Jennifer Lieber The School District is responding to growth like everyone else. We are realigning boundaries to equalize capacity and looking ahead at how to respond to the current and future growth. School Board will vote on final boundary changes next month. OLD BUSINESS -Second Reading of the 2019 Clearview Library District Budget Presented by Ann Kling. NEW BUSINESS Communico Renewal- presentation by Bud Hunt The contract terms are the same as they were two years ago when we first adopted the contract. This platform is the best platform partially because of the tracking of event attendance. Smoother process than we have had in the past. Motion to approve the contract by Ian Whittington. Second by Catherine Davis. Passed unanimously. -Review Draft Board Annual Calendar for 2019 Change date of October meeting. Move Library Board Member Interviews up to October or November. -Director’s 2018 Accomplishments Accomplishments document shared. -Revised Social Media Policy Reviewed. Motion to approve made by Ian Whititngton. Second by Catherine Davis. Passed unanimously. -Summary of communication after election Reviewed. Not all communications are from within the district. -Approve Joint Fuel Facility Budget Motion to approve the Joint Fuel Facility Budget made by Katie Scherer. Second by Catherine Davis. Passed unanimously. -Library Board Openings Two Board members will be at the end of their term. Bev Scheer and Joann Perko. No restrictions on where the Board members are from within the District. Openings will be posted in January in local newspapers, on the website and via emails. -Plan Board evaluation Ian Whittington will coordinate. UPCOMING AGENDA Adopt Budget, Certify Mill Levy, Appropriate Sums of Money Complete evaluation of Director’s 2018 performance Finalize Director’s goals for 2019 Finalize calendar for 2019 Approve the hiring of an auditor for 2019 Next Board Meeting: Thursday, Dec. 13, 2018 5:30pm Move to approve minutes made by Katie Scherer. Second by Ian Whittington. Passed unanimously. Move to adjourn at 7:03pm made by Katie Scherer. Second by Whittington. Passed unanimously. LIBRARY BOARD MEETING Thursday, Nov. 29, 2018, 5:30pm – Agenda CALL TO ORDER PUBLIC INPUT REVIEW OF AGENDA DIRECTOR’S REPORT COMMUNICATION MONTHLY STATISTICS TREASURER’S REPORT PERSONNEL COMMITTEE REPORT FOUNDATION REPORT FUTURE PLANNING COMMITTEE REPORT REPORTS OF THE LIAISONS OLD BUSINESS Second Reading of the 2019 Clearview Library District Budget NEW BUSINESS Review Draft Board Annual Calendar for 2019(Information) Director’s 2018 Accomplishments (Information) Revised Social Media Policy (Action) Summary of communication after the election (Information) Approve Joint Fuel Facility Budget (Action) Library Board Openings (Information) Plan Board evaluation (Information) UPCOMING AGENDA APPROVAL OF MINUTES ADJOURN Next Board Meeting, Thursday, Dec. 13, 2018, 5:30 pm. DIRECTOR’S REPORT LIBRARY BOARD MEETING Thursday, Nov. 29, 2018 October was a busy programming time at the Clearview Library District. Halloween and Fall activities are always a big hit. The Halloween Party, The Murder Mystery, the Haunted Gingerbread Houses, Find Your Fortune and The Way It Was: Halloween Murders, were just some of the many themed programs that attracted people of all ages. On Saturday, Oct. 6, Director Kling spoke at a Rotary Literacy Symposium in Cheyenne, Wyoming about the 1000 Books before Kindergarten program and the Library District partnership with the Windsor Rotary Club. The Well-Traveled program is now making encore performances at Good Samaritan Home. Pub Trivia continues to draw crowds at High Hops. In addition, cooking and craft programs continue to bring adults to the library. Dessert and Discussion was held on Wednesday evening, Oct. 17. Five people attended to ask questions about the proposed new library. On Thursday, Oct. 18, Library Director Kling, Library Board President Perko, Board Member Catherine Davis and Friends and Foundation Member, Jenny Whittington attended the annual Chamber of Commerce dinner at the Red Barn. It was an opportunity to network with others from Windsor. The Campaign Committee continued to knock on doors and hand out flyers in neighborhoods throughout the District. The fireplace is currently out of commission, which is very disappointing on these cold evenings and morning. Maintenance staff, Bob Houle is working with a contractor to find options for the fireplace repair. Monthly Reports of the Managers and Supervisors Adult Services, Children’s Services and Outreach –– October 2018 Adult Services – Jennifer Bradley, Adult Services and Collections Librarian Our local history series: The Way It Was continues to pull in good numbers. The Halloween Murders talk saw 28 people attend. Erin Udell from the Coloradoan has agreed to do more talks next year, as part of a push on the Coloradoan’s part to get out into the community. This month’s Pub Trivia theme: Seinfeld, saw another large crowd of 74 attend, and we’re looking forward to November’s theme: The Simpsons. In other news: Toast Coffee & Wine Bar has agreed to sponsor several upcoming adult and children's programs with coffee and hot chocolate, and in 2019 we will be looking host a quarterly Paint & Sip series in their establishment. The library will be hosting Kerry Pastine and Pauly Six from the group Kerry Pastine and the Crime Scene on December 14 ( 6 - 7 pm) as our annual Christmas Music performance, with hot chocolate and coffee provided to us by Toast and donuts by Peace & Love Donuts. Children’s Services – Heather Montgomery, Children’s Services Supervisor Program/Project Highlights Crafty Tales (Saturday, October 6th) - Karen’s “Silly Monsters” themed Crafty Tales session was a hit! A total of 34 attendees participated in listening to stories, singing songs, and making their own monster puppets! Murder Mystery (Saturday, October 13th) - This fantastic event was led by Teen Librarian, Amy McFadden and Outreach Assistant, Christy Olson, and 24 teens participated as either actors or detectives! Per Amy, “Christy Olson and I collaborated on this awesome program. We decorated the large conference room as Hogwart’s great hall. The small conference room turned into the guest dormitory, the area by the fireplace was the girls’ dormitory, the quiet space was turned into the boys’ dormitory, and poor Cedric’s body was found in the bathroom located in the Minecraft area. There were 7 actors: Professor Mcgonagall, Ron Weasley, Harry Potter, Fleur Delacour, Gabrielle Delacour, Cho Chang, and Moaning Myrtle. Just in case you’re wondering who murdered Cedric, it was Cho Chang!” Great job, team! Halloween Party (Saturday, October 20th) - This event was led by Tucker Valentine with assistance from Katie Northern and volunteer Shannon Troka, and featured a variety of crafts and activities (making pictures of spooky woods, a “What’s Blood Made Of? sensory station, a candy pumpkins and toothpicks STEM craft, a mummy wrapping station, a ring toss game, and a candy corn relay game. This annual event went very well, bringing in 111 attendees! Well done, team! PAWS for Reading (October 2018) - PAWS is always a hit! Monica is bringing on another new team, Barb Miller and her yellow lab, Tootsie. Tootsie was in training for Guide Dogs for the Blind, but was rejected because she is TOO friendly! She is going to be a wonderful addition to our PAWS teams! Tim Lanterman was here to photograph 4 of our newest PAWS dogs on Saturday, October 27th. Dee and Aggie started this month and are having a blast with the littles on Monday mornings! Lyn and Dickens were here with Overture Colorado 10/12. Monica read Halloween stories, they made a ghost craft & had chocolate chip cookies for a treat! Lots of fun! Customer Comments/Feedback Karen: “I had a nice comment from a grandmother new to the program [Crafty Tales], who remarked that she ‘had a delightful morning’”. Teen Programs Amy offered a Teen Video Games event on October 10th and 12 teens participated. Amy said, “This program went much better than I expected, and the teens were exceptional! Big thanks to Brad and Michael for helping me set everything up! We also had help from Dreamer and Hayden [teens].