BOARD OF COUNTY COMMISSIONERS AGENDA THURSDAY, JUNE 20, 2019, 9:00AM COMMISSION CHAMBERS, ROOM B-11 I. PROCLAMATIONS/PRESENTATIONS l. Presentation of award from the Kansas Breastfeeding Coalition-Human Resources II. UNFINISHED BUSINESS III. CONSENT AGENDA I. Consider authorization and execution of Contract C227-2019, updating a UMB signature card for the Dept. of Corrections Controlled Disbursement Account by adding Joshua Reamer as an authorized signer-Administrative Services. 2. Consider approval of Resolution No. 2019-37 updating the resolution from 2008 to include the appropriate approvals for issuance and cancellation, as well as providing authority for necessary temporary credit limit increases-- Commissioner Archer. 3. Consider approval of Resolution No. 2019-38 authorizing the issuance of a Shawnee County credit card for official business for Nancy Mitchell, Shawnee County Health Department, with a credit limit of$7,500.00- Commissioner Archer. 4. Consider authorization and execution of Contract C228-20J9 for annual maintenance of the PRTG network monitoring software through state contract pricing with Software House International at a cost of$599.00 with funding from the 2019 budget-lnfonnation Technology. 5. Acknowledge receipt of correspondence from Sheriff Hill to send Captain Shane Hoobler to the FBI National Academy Training Seminar in Phoenix, Arizona focusing on 21" Century contemporary law enforcement trends and issues at a cost of no more than $1,895.00 with funding from the Federal Forfeiture funds. 6. Consider authorization and execution of Contract C229-2Ql9 with COW Government for an extended four year warranty on one recently purchased computer at a cost of$35.00 from the department's operating funds-- Parks+ Recreation. 7. Consider authorization and execution of Contract C230-20!9, Memorandum of Understanding with Topeka Health System, LLC (formerly known as St. Francis Hospital and Physician Clinics) for record abstraction by the Fetal Infant Mortality Review Program with no cost to the County­ Health Department. 8. Consider authorization and execution of Contract C23I-2019, Price List Addendum with Compliance One to provide Random Selection Drug Testing, Pre-employment Drug and Alcohol Testing, Training, and Employee Assistance Programming with funding from the departments' budgets-Human Resources. 9. Consider approval of request to authorize pa}1Tlent in an amount of$350.00 to pay final expenses of Ray Sandels---Coroncr. 10. Consider approval of request to authorize payment in an amount of $350.00 to pay final expenses of Stephen F. Foster-Coroner. ll, Consider approval of request to authorize payment in an amount of $350.00 to pay final expenses . of Michael Delossantos---Coroner. 12. Consider approval of request to authorize payment in an amount of $350.00 to pay final expenses of James Bowman-Coroner. 13. Consider approval of request to authorize payment in an amount of$350.00 to pay fmal expenses of Jim Puyear--Coroner. 14. Acknowledge receipt of the out·of-state training reports from two staff members who attended the Central Square Conference in San Antonio, Texas-----Information Technology. 15. Acknowledge receipt of an out·of·state training report from one staff member who attended the Tyler Connect User Conference in Dallas, Texas-Information Technology. 16. Acknowledge receipt of the out·of·state training reports from two staff members who attended the Nutanix.NEXT Conference in Anaheim, California-Information Technology 17. Consider approval of request to pay invoices in a total amount of$6,554.52 from the Diversion Fund account--District Attorney. IV. NEW BUSINESS A. COUNTY CLERK- Cynthia Beck 1. Consider all voucher payments. 2. Consider correction orders. B. DISTRICT COURT- Lea Dawn Welch I. Acknowledge receipt of request to pay $4,202.71 from the court administration budget due to additional costs associated with the remodeling of Courtrooms 300 and 311 and modifying the judges' benches. C. HUMAN RESOURCES- Angela Lewis l. Consider authorization and execution of Cont.-ad C232-2019 with Willis Towers Watson for professional services related to health and benefits management with funding from the Health Insurance Fund at a cost of$93,000.00 per year. D. PARKS+ RECREATION -John Knight I. Consider approval of request to award bid to Kansas Correctional Industries for the manufacture and delivery of seven portable toilet enclosures with five being ADA compatible at a cost of $23,500.00 with funding of$20,410.00 from the operating funds and $3,090.00 from the WcsLiawn Cemetery Fund and authorization and execution of Contract C233-2019 for same. 2. Consider approval of request to award bid to Fantasy Falls & Water Gardens to repair the Ted Ensley Garden pond by providing all equipment, installation and labor at a cost of$16,845.00 with funding from Capital Maintenance (3R) Funds and authorization and execution ofContrad C234-2019 for same. 3. Consider authorization and execution of Contract C235-2019 confirming CivicPlus as the sole source provider fOr upgrades to the Parks + Recreation website with year one expenses to include redesign, development, migration and training at a cost of$13,200.00 and annual maintenance, support and hosting will remain at $5,743.28 with funding provided through the operating budget. 4. Consider approval or request on the City of Topeka Site Plan Application for the proposed parking area in D.E. "Doc" and Nina H. Robinson Park with application fee expensed through operating funds. 5. Consider authorization and execution of Contract C236-2019 with Ice Masters for the placement of an ice machine rental at the Curtis Street facility for seasonal staff with annual cost of $400 with funding from the operating budget. E. EMERGENCY MANAGEMENT- Dusty Nichols 1. Consider approval of request to purchase tOur Mifi devices from A IT at a one-time cost of$.99 each ($3.96) for use on the FirstNet infrastructure and authorization and execution of Contract C237-2019 with FirstNet for ongoing service at a monthly cost of$152.00 with funding from the 2019 budget F. PUBLIC WORKS/SOLID WASTE- Curt Niehaus 1. Consider approval of Resolution 2019-39 authorizing installation of temporary NO PARKING signs along various roads in the Lake Sherwood area in suppon of the Sherwood Lake Club's Fourth of July f('!stivities--Commissiom'!r Archer. G. SHERIFF'S OFFICE- Sheriff Hill I. Acknowledge receipt of correspondence to notify board of reclassification of the Assistant Director position in the Communications Division of the Shawnee County Sheriffs Office from a Classified Grade 19 to Exempt Unclassified Grade 70 at an hourly rate of$33.31 with salary to be backdated to June I, 2019 and to fill any position that becomes vacant as a result of filling this one. H. COMMISSION I. Consider reappointments of Kent Reed and Frank Henderson to the Adult Community Corrections Advisory Board for a two year term beginning July I, 2019 and ending June 30, 2021and reappointment of Brenda Mills to the Juvenile Corrections Advisory Board for a three year term beginning July I, 2019 and ending June 30, 2022. 2. Reflect resignation of Monmouth Tov.rnship Board Treasure Don Lutz. Y. ADMINISTRATIVE COMMUNICATIONS VI. EXECUTIVE SESSIONS Shawnee County DEPARTMENT OF HUMAN RESOURCES Angela K. Lewis, Director 1 200 SE 7 h, Room B-28 Topeka, Kansas 66603 Phone: (785) 251-4435 Fax (785) 251-4901, www.snco.us MEMORANDUM TO: Board of County Commissioners FROM: Angela K. Lewis, Director of Hrunan Resources DATE: June 11,2019 RE: Award Presentation- Kansas Breastfeeding Coalition Please place this item on the Thursday, June 20, 2019 agenda for the regularly scheduled meeting of the Board of County Commissioners. Please allow the presentation of the Breastfeeding Employees Support Award to Shawnee Collilty for supporting the wellbeing of breastfeeding employees and their families through actions and policies. Please feel free to contact me at ext 4440 if you have any questions on this item. Cc: Linda Ochs, Director of Shawnee County Health Agency James Crowl, County Counselor Ashley Biegert, Asst. County Counselor Shawnee County AUDIT-FINANCE OFFICE Sulte201, Courthouse 200 SE 7th Street Topeka, KS 66603-3903 Date: June 6, 2019 To: Board of County Commissioners From: Andrea Forbes, Internal Auditor OJ~ RE: Update to the UMB Department of Corrections Controlled Disbursement Account Signature Card The UMB Department of Corrections Controlled Disbursement Account Signature Card Agreement has been updated to add Joshua Reamer as an authorized check signer. The agreement has been reviewed and approved by the County Counselor's office for form and legality. Please place this item on the agenda for Board of County Commissioner's acceptance. Thank you. Fax (785) 251-4941 Phone (785) 251-4307 SHAWNEE COUNn CONTRACT F3 J. 7-~ ()j ~ UMB Bank, n.a. UMB n110013-S (l-20le~PB) Supplemental Signature Page ·Confidential UMB. of Authorized Signers and Check Signers to •I j!§ 1 Card '''"""' O"'Y' 0 <lJ I I .; 218 ~[Nom. ·I '"" Ellaha 1 t. .-J\: •• · Shawnee..-. I I IN•m• . KS ;::~.. I I II ~.···" Department of Gorreollons Controlled DlabureBI11ant Account 1855 ' 7th 81 7,, I'"'' KS I"' 86603 I• . City I'"" IZIP . ~A<Jd '""''"re j;;;;;;;- lo Add I"'"'""' -;;;;;;;- lo Add ' I oN<>. [N;;;; lo Add . lo Add l1111o I Ui/:rr IDAdd I""i""' / ID A<Jd I"'""~' ,,~ ID A<Jd ; ih:.t . lw"" ;_w~~, ,,;i (dj'z~;~ifi~ ' ~·" by "thorn l"'h• :,'8; I '"" AUTHORIZED OFFICER'S SIGNATURE (Autl!orlud lr~cllvldual as specified In Account Owner's resolutions and/or certlflcate of Incumbency): 11111111611111 Fage!oll ' ' Shawnee County AUDIT-FINANCE OFFICE Suite 201, Courthouse 200 SE 7th Street Topeka, KS 66603-3903 To: Board of County Commissioners From: Jennifer Sauer, Deputy Financial Administrator t1 Date: June 7, 2019 RE: Amended Credit Card Procedure Resolution Please consider approval of the attached resolution updating the procedure for the issuance and use of Shawnee County Credit Cards.