In partnership with the community, we enrich lives by providing meaningful experiences through programs, parks, and facilities PARK DISTRICT OF OAK PARK Committee of the Whole Meeting Hedges Administrative Center 218 Madison Street Oak Park, Illinois Thursday, July 12, 2018, 7:30pm AGENDA I. Call to Order/Roll Call II. Public Comment III. Recreation and Facility Program Committee – Commissioner Porreca: Chair IV. Buildings and Grounds/Facility Maintenance Committee – Commissioner Lentz: Chair A. Randolph Master Plan Approval* B. CIP Update/Park Projects for 2019-2023* C. Cheney Mansion Entry Plaza Contract Update* D. Rehm Pool Bathhouse and Play Area Improvements Contract Update* V. Administration and Finance Committee – Commissioner Wick: Chair A. Park District Citizen Committee Nomination* B. Custodial Contract Bid Update* C. Madison TIF Update VI. New Business VII. Executive Session VIII. Adjournment * Indicates information attached. ** Indicates information to be provided before or at the meeting. Update indicates verbal report provided at meeting no materials attached The Park District of Oak Park welcomes the opportunity to assist residents and visitors with disabilities. If you need special accommodations for this meeting, please call 708-725-2000 or email [email protected]. IV.A Memo To: Sandy Lentz, Chair, Buildings and Grounds Committee Board of Park Commissioners From: Jan Arnold, Executive Director Date: June 28, 2018 Re: Randolph Park Master Plan Statement The Randolph Tot Lot is a .16-acre site located at the corner of Grove Avenue and Randolph Street. The current playground includes play equipment for ages 2 to 5, benches, drinking fountain and existing mature trees. The Park District received transfer of the property which lies directly east of the original tot lot from the Village of Oak Park, doubling the size of the park. The property is divided by an alley. In spring 2009, Altamanu, Inc. was hired by the Park District of Oak Park to assist with the master planning of Randolph Tot Lot. As part of the master plan for Randolph Tot Lot, completed by Altamanu, Inc., overall improvements to the site included the construction of new play equipment, rubberized play surfacing, paths, fencing, benches, alley improvements, and landscaping. The Park Board approved the final site master plan on October 22, 2009, and the work was completed in 2010. Discussion Per the Park District policy, staff are to revisit master plans at least once every ten years. Altamanu was hired to revisit the Randolph Park Master Plan. On April 4, 2018, a Community Meeting was held at Pleasant Home to review the existing master plan, improvements already made in 2010, and to collect input from the community regarding additional improvements. There were approximately 20 community members in attendance. Residents were very complimentary of the improvements especially the playground, but noted the lack of use of the west side of the park. Several residents suggested adding outdoor fitness equipment to the west side of the park as well as rearranging the seating to me more social versus formal. Suggestions were also made to add the rubber mounds similar to Euclid Square Park to the playground side of the park. Altamanu is here this evening to review the meeting discussion and the updated master plan. Recommendation Staff recommends the Board approve the updated Randolph Park master plan. Attachment: Randolph Park Master Plan Costs Breakdown Park District of Oak Park 218 Madison Street ▪ Oak Park, Illinois 60302 ▪ ph: (708) 725-2000 ▪ fx: (708) 383-5702 ▪ www.pdop.org CONCEPT A - EXISTING CONDITION IMPROVEMENT TREE REMOVAL: 2 NEW RUBBER MOUNDS NEW REDESIGNED CIRCULAR PLAZA W/ W/ RELOCATED FROG FITNESS STATION RELOCATED BENCHES(5), STATUS SIGANTURE TREE OR PLANTING TO INCREASE SOCIAL ACTIVITIES NEW REPLACED NEW ADDED NEW REPLACED NEW REDESIGNED PLAY TOGETHER PICNIC AREA PLAY TOGETHER FITNESS STATION EQUIPMENT EQUIPMENT EXISTING RANDOLPH TOT LOT MASTER PLAN UPDATE 06.11.2018 PLAY TOGETHER EQUIPMENT FRIENDSHIP SWING OUTDOOR CARDIO WALKER SPINNER RANDOLPH TOT LOT MASTER PLAN UPDATE 06.11.2018 FITNESS EQUIPMENT CHEST BACK PRESS AB CRUNCH/LEG LIFT DB PULL UP DIG CYCLER SQUAT PRESS ASSISTED ROW CARDIO STEPPER ELLIPTICAL RANDOLPH TOT LOT MASTER PLAN UPDATE 06.11.2018 Randolph Tot Lot Master Plan Update Park District of Oak Park, Illinois Opinion of Probable Construction Cost 6/11/2018 Item Unit Qty Price/Unit Total Demolition 1.00 Construction Fence & & mobilization LS 1 $2,500 $2,500 1.01 Tree protection LS 1 $1,500 $1,500 1.02 Full Depth Sawcut LF 16 $10 $160 1.03 Removal of Concrete Pavement SF 1,151 $4 $4,604 1.04 Removal of Concrete Curb LF 78 $10 $780 1.05 Removal of trees EA 2 $400 $800 1.06 Removal of swing set and footing EA 1 $500 $500 1.07 Removal of site furnishings (benches & chess tables) & return to owner LS 1 $500 $500 1.08 Erosion Control LS 1 $1,000 $1,000 1.09 Perform with air excavation with SSAT and furnish and install root aeration matting SF 310 $24 $7,440 Subtotal Demolition $19,784 Site Grading, Excavation & Drainage 2.00 Site Grading, Excavation & Drainage LS 1 $2,000.0 $2,000 Subtotal Site Grading, Excavation & Drainage $2,000 Paving and Surfacing 3.00 Furnish an Install PCC Sidewalk, 5" (includes CA-6 base) SF 900 $9 $8,100 3.01 Furnish and Install Rubber Pavement with 'aliphatic binder' at mound SF 812 $18 $14,616 3.02 Furnish an Install CA-7 Base at mound CY 25 $50 $1,250 3.03 Furnish an Install Concrete Mudslab at mound SF 890 $6 $5,340 3.04 Furnish an Install Concrete Barrier Curb LF 136 $24 $3,264 Subtotal Paving and Surfacing $32,570 Playground Equipment 4.00 Furnish an Install Friendship Swing EA 1 $4,060 $4,060 4.01 Furnish an Install Relocated Frog EA 1 $300 $300 4.02 Furnish an Instal Spinner EA 1 $2,170 $2,170 4.03 Furnish an Install Outdoor Cardio Walker EA 1 $5,586 $5,586 Subtotal Playground Equipment $12,116 Fitness Stations 5.00 Furnish an Install Poured-In-Placed Rubber Surfacing on conc slab SF 881 $22 $19,382 5.01 Furnish an Install Fitness equipment - Chest Back Press & Ab Crunch/Leg Lift EA 1 $8,892 $8,892 5.02 Furnish an Install Fitness equipment - Squat Press & Cardio Stepper EA 1 $14,743 $14,743 5.03 Furnish an Install Fitness equipment - Assisted Row EA 1 $2,712 $2,712 5.04 Furnish an Install Fitness equipment - Elliptical & Pull Up dig Cycler EA 1 $11,838 $11,838 Subtotal Fitness Stations $57,567 Site Furnishings 6.01 Picnic Table EA 1 $2,000 $2,000 6.02 Relocated Bench EA 1 $400 $400 6.03 Relocated Benches EA 5 $150 $750 Subtotal Site Furnishings $3,150 Plantings 7.00 New Tree EA 1 $1,200 $1,200 7.01 Sod Restoration LS 1 $600 $600 Subtotal Plantings $1,800 Total for Site Improvements $128,987 Contingency and Design Fees (25%) $32,247 Grand Total Site Improvements $161,234 Page 1 of 1 IV.B Memo To: Sandy Lentz, Chair, Buildings and Grounds Committee Board of Park Commissioners From: Kyle Cratty, Director of Finance Cc: Jan Arnold, Executive Director Date: July 5, 2018 Re: Capital Improvement Plan for 2019-2023 Statement With the amount of major capital improvements that the Park District has undergone in the past few years, it is prudent to review the CIP and update it on an annual basis. An annual update of the CIP will provide a useful tool when putting together the annual operating budget. Adjustments need to be made as the Master Plans are revisited and with known and pending changes being made at the state level that affects the District’s funding opportunities. Discussion In construction of the CIP, staff considered factors including location and time since the last capital improvement plan, diminishing outside funding opportunities in the form of grants, a potential property tax freeze in the future, and the aspects of each master plan. Funding for the CIP comes from property taxes (50% of the property tax increase set aside for capital from the 2005 referendum transferred to the CIP); transfers from both Recreation and Revenue Facilities. However, the District is not anticipating receiving surplus distribution payments from the two Tax Increment Financing (TIF) districts in 2019. These two TIFs, Madison and Downtown Oak Park, provided the CIP with approximately $250,000 annually. There is also pending legislation at the state level that would freeze property tax increases beginning in the 2019 budget year for two years. The major changes from the 2019-2023 CIP plan includes the following: Funds allocated for expansion of Carroll Center to match the growth in school aged children at Lincoln School Funds for replacement of the playground at Stevenson Park Removal of property acquisition funds beginning in 2018 and starting again in 2021 Funds for the replacement of the District’s Registration Software $5 million in funds have been identified in 2020 and 2021 for potential Community Recreation Center Recommendation Staff recommends the Board of Commissioners approve the 2019-2023 Capital Improvement Plan. Park District of Oak Park 218 Madison Street ▪ Oak Park, Illinois 60302 ▪ ph: (708) 725-2000 ▪ fx: (708) 383-5702 ▪ www.pdop.org DRAFT Park District of Oak Park 218 Madison Street Oak Park, IL 60302 708-725-2000 www.pdop.org 2019-2023 Capital Improvement Plan PARK DISTRICT OF OAK PARK 2019-2023 Capital Improvement Plan BOARD OF PARK COMMISSIONERS Victor Guarino, President Sandy Lentz, Vice President David Wick, Treasurer Kassie Porreca, Secretary Paul Aeschleman, Commissioner Principal Staff Jan Arnold, Executive Director Kyle Cratty, Director of Finance Chris Lindgren, Superintendent of Buildings and Grounds Maureen McCarthy, Superintendent of Recreation Bill Hamilton, Superintendent of Revenue Facilities Diane Stanke, Director of Communications and Customer Service Paula Bickel, Director of Human Resources DRAFT ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Park District of Oak Park Mission: In partnership with the community, we enrich lives by providing meaningful experiences through programs, parks, and facilities.