Informatics Self-Assessment Tool for Public Health Laboratories 2013 Suggested Citation Association of Public Health Laboratories (APHL); Centers for Disease Control and Prevention. Laboratory Efficiencies Initiative: Informatics Self-Assessment Tool for Public Health Laboratories. Silver Spring, MD; APHL; 2013. http://www.aphl.org/aphlprograms/lss/Laboratory-Efficiencies-Initiative/Pages/Informatics.aspx This publication was supported by Cooperative Agreement # U60HM000803 from CDC and/or Assistant Secretary for Preparedness and Response. Its contents are solely the responsibility of the authors and do not necessarily represent the official views of CDC and/or Assistant Secretary for Preparedness and Response. Funding for the program was funded 100% from federal funds. Table of Contents Abbreviations ................................................................................................ 1 CA 5: Prescheduled Testing ....................................................................... 29 Description ...................................................................................... 29 Introduction .................................................................................................. 2 Guidance Statement ........................................................................ 29 The Laboratory Efficiencies Initiative (LEI) ........................................... 2 Capability Area 5 ............................................................................. 30 Tool Development Process ................................................................ 2 Notes to Capability Area 5 ............................................................... 30 Organization of the Tool ..................................................................... 3 Suggestions for Using the Self-Assessment Tool ............................... 5 CA 6: Specimen and Sample Tracking/Chain of Custody ........................ 31 Scenario Examples ............................................................................ 7 Description ...................................................................................... 31 Outcomes and Value Added ............................................................ 10 Guidance Statement ........................................................................ 31 Capability Area 6 ............................................................................. 32 CA 1: Laboratory Test Request and Sample Receiving ............................ 12 Notes to Capability Area 6 ............................................................... 33 Description ...................................................................................... 12 Guidance Statement ........................................................................ 12 CA 7: Media, Reagents, Controls: Manufacturing and Inventory ............. 34 Capability Area 1 ............................................................................. 13 Description ...................................................................................... 34 Notes to Capability Area 1 ............................................................... 16 Guidance Statement ........................................................................ 34 Capability Area 7 ............................................................................. 35 CA 2: Test Preparation, LIMS Processing, Test Results Notes to Capability Area 7 ............................................................... 36 Recording and Verification ......................................................................... 18 Description ...................................................................................... 18 CA 8: Data Exchange and Interoperability ................................................ 37 Guidance Statement ........................................................................ 18 Description ...................................................................................... 37 Capability Area 2 ............................................................................. 19 Guidance Statement ........................................................................ 37 Notes to Capability Area 2 ............................................................... 21 Capability Area 8 ............................................................................. 38 Notes to Capability Area 8 ............................................................... 44 CA 3: Report Preparation and Distribution ............................................... 22 Description ...................................................................................... 22 CA 9: Statistical Analyis and Surveillance ................................................. 46 Guidance Statement ........................................................................ 22 Description ...................................................................................... 46 Capability Area 3 ............................................................................. 23 Guidance Statement ........................................................................ 46 Notes to Capability Area 3 ............................................................... 25 Capability Area 9 ............................................................................. 47 CA 4: Laboratory Test Scheduling ............................................................. 26 CA 10: Billing for Laboratory Services ...................................................... 49 Description ...................................................................................... 26 Description ...................................................................................... 49 Guidance Statement ........................................................................ 26 Guidance Statement ........................................................................ 49 Capability Area 4 ............................................................................. 27 Capability Area 10 ........................................................................... 50 Notes to Capability Area 4 ............................................................... 28 Notes to Capability Area 10 ............................................................. 51 Informatics Self-Assessment Tool i Table of Contents CA 11: Contract and Grant Management .................................................. 52 CA 17: Laboratory Mutual Assistance and Disaster Recovery ................ 73 Description ...................................................................................... 52 Description ...................................................................................... 73 Guidance Statement ........................................................................ 52 Guidance Statement ........................................................................ 73 Capability Area 11 ........................................................................... 53 Capability Area 17 ........................................................................... 75 Notes to Capability Area 11 ............................................................. 54 Notes to Capability Area 17 ............................................................. 77 CA 12: Training, Education and Resource Management .......................... 55 CA 18: Core IT Services: Hardware, Software, and Services ................... 78 Description ...................................................................................... 55 Description ...................................................................................... 78 Guidance Statement ........................................................................ 55 Guidance Statement ........................................................................ 78 Capability Area 12 ........................................................................... 56 Capability Area 18 ........................................................................... 80 Notes to Capability Area 12 ............................................................. 59 Notes to Capability Area 18 ............................................................. 82 CA 13: Laboratory Certifications, Accreditations and Licensure ............. 60 CA 19: Policies and Procedures, Including Budgeting and Funding ....... 83 Description ...................................................................................... 60 Description ...................................................................................... 83 Guidance Statement ........................................................................ 60 Guidance Statement ........................................................................ 83 Capability Area 13 ........................................................................... 61 Capability Area 19 ........................................................................... 84 Notes to Capability Area 13 ............................................................. 62 Notes to Capability Area 19 ............................................................. 86 CA 14: Customer Relationship Management ............................................ 63 Self-Assessment User Summary Worksheet ............................................ 87 Description ...................................................................................... 63 Guidance Statement ........................................................................ 63 Glossary