4-H STATE FAIR GUIDE Aug. 22 - Labor Day, Sept. 2, 2019 4-H STATE FAIR EXHIBITOR, Congratulations on earning a 4-H trip to the Minnesota State Fair! We know how exciting this is, especially if it’s your first time. All the information you may need for the State Fair is in this guide. Please read all information carefully and fill out all necessary forms completely! If you don’t understand something, please ask 4-H staff. HAVE FUN AND GOOD LUCK! TABLE OF CONTENTS 4-H State Fair Premium Book 2 County Arts-In/Share the Fun/Performing Arts 9 4-H Code of Conduct 2 Public Presentations 9 4-H Dress Code 2 Fashion Revue 10 Dual Trip Policy 2 Busing - Unloading/Loading 10 4-H Building/Exhibit Hall Operating Hours & Policy 2 Parking 11 Lodging 2 Livestock Information 11 What to Bring 3 Minnesota Meats 12 Program & Lodging Fees 3 Chef for a Day Cook-Off 13 Gate Admission Tickets 3 4-H Clovermart 13 Health Care 4 Personalized Clothing 13 4-H Food Service at the State Fair 5 Fleet Farm T-Shirts 13 KP Duty (Kitchen Duty) 6 State Fairgrounds Map 13 4-H State Fair Resources 6 Livestock Schedule 14 4-H State Fair Cell Phone Use 7 Lama Schedule 15 General Exhibit Information 7 Z-Links for State Fair Registration 15 Engineering Design Challenge 8 General Encampment Judging Schedule 16 STATE FAIR PHONE NUMBERS 4-H Livestock Office: 651-642-2360 4-H Building Boys Dorm: 651-642-2354 4-H Superintendent’s Office: 651-642-2356 4-H Building Girls Dorm: 651-642-2355 4-H Exhibits Office: 651-642-2388 4-H Bailey Hall Desk: 651-208-8474 4-H Demo Office: 651-643-6394 4-H Territorial Hall Desk: 612-625-4997 *Note - If you have questions, please contact your local 4-H staff first for assistance *Note - The above phones will be staffed beginning the week of the State Fair © 2019 Regents of the University of Minnesota. All rights reserved. University of Minnesota Extension is an equal opportunity educator and employer. In accordance with the Americans with Disabilities Act, this material is available in alternative formats upon request. Page 1 of 16 2019 State Fair Guide 4-H STATE FAIR PREMIUM BOOK Please review the 4-H State Fair Premium Book at: z.umn.edu/4hpb2019 for general regulations and project specific information and requirements. Descriptions of what ribbon colors mean can also be found in the 4-H State Fair Premium Book. 4-H CODE OF CONDUCT Please review the Minnesota 4-H Code of Conduct online at: z.umn.edu/4h-CodeOfConduct The Code of Conduct includes a list of behavior standards and rules governing participation in 4-H events, how those standards and rules apply at the Minnesota State Fair and potential consequences for any infraction to the Minnesota 4-H Code of Conduct. Remember, YOU are a representative of your county/tribal community 4-H program! 4-H DRESS CODE Your State Fair encampment is a 4-H event; therefore all youth are expected to follow the dress code as described on the MN 4-H Code of Conduct (#10). Please dress appropriately. Wear your 4-H shirts! For your judging, wear nice clothes (appropriate length shorts, shirts – no tank tops, strapless tops or hats) that are clean and free of logos. Remember, this is an interview and a presentation. DUAL TRIP POLICY Each year a State Fair aged 4-H’er (must have completed 6th grade) can exhibit livestock AND a general project AND lama at the Minnesota State Fair. Additionally, 4-H’ers can participate in activities such as Demonstrations, Judging Team, County Arts-In and Share the Fun. 4-H’ers pay only one program fee and receive only one premium. 4-H BUILDING/EXHIBIT HALL OPERATING HOURS/POLICY The MN State Fair 4-H Building is officially open to the public from 9:00 a.m. to 9:00 p.m. Only 4-H’ers staying in the dorm, adult chaperones, Extension staff, and 4-H State Fair staff are allowed in the building before and after these hours. You are required to have your Minnesota State Fair 4-H button to get in and out of the building. The Superintendent's Office opens at approximately 7:00 a.m. and closes at approximately 11:00 p.m. each day. All 4-H participants will follow all established rules, including curfew at 11:00 p.m. Doors to the main exhibit hall (first floor) will open at 8:00 a.m. for 4-H’ers with morning judging, judges attending orientation, and presenters preparing for early public presentations. For safety and security reasons, you must wear a 4-H button at all times. 4-H identification may be required at the door in order to gain entrance to the building so be sure to wear your 4-H button and/or carry some form of identification at all times. LODGING HOUSING ASSIGNMENTS For an additional fee, families may choose 4-H lodging for youth sixth grade and older when they register for the State Fair. Youth will be housed with other 4-H members from their county and the designated chaperone(s). During Livestock Encampment, counties may be housed in the 4-H Building, in the Barn Dorms, in Bailey Hall on U of MN St. Paul Campus or in Territorial Hall on U of MN Minneapolis Campus. Counties will receive livestock lodging assignments late on Tuesday, August 20. General Encampment and Lama participants will all stay in the 4-H Building. Actual bunk assignments will be given at the State Fair and all participants must sleep in their assigned bunks. Do not leave items on your bunk. Remember the bunks are two high—parents please inform Extension staff if your child is unable to sleep on the top bunk (i.e. sleep walking). Page 2 of 16 2019 State Fair Guide RELEASE FORM State Fair Departure Release and Authorization (Form 6): MN 4-H members (4-H’er) and their parent/guardian must complete this form if the 4-H member is registered for 4-H Housing AND will be leaving the State Fairgrounds because: The 4-H’er changes their housing plans and decides not to stay in the dorms for one or more nights for which they were initially registered; AND/OR The 4-H’er will be leaving the encampment/fair during the day but returning before bed checks at 11:00 p.m.. The form must be signed by a parent or legal guardian. The form is available in the Superintendent’s Office or the Dorm Offices and must be submitted to one of these offices before the 4-H member leaves the State Fair. WHAT TO BRING Label all items clearly with your name AND your county/tribal community Label the outside of your suitcase with masking tape that says your county/tribal community and your name Sleeping bag or twin size sheets and blanket and a pillow Personal items such as toothbrush, soap, towels, etc… Shoes - Comfortable (old) shoes (do not bring new shoes!); flip flops for showering Casual clothes including your 4-H t-shirts Gate passes, meal tickets, and 4-H button Nice clothing for judging Feed, bedding and grooming tools/supplies for your animals You must wear footwear at all times, so bring some flip flops or sandals to wear in the shower and around the dorm. Do not bring more than you need. Do not bring valuables or excess clothing. Do not bring more than you can carry. For livestock encampment, bring an extra duffel bag to carry a change of clothes to the barns. PROGRAM & LODGING FEES The program fee covers an equal share of fixed noncompetitive program costs such as printing, emergency vehicle rental, telephones, sound equipment, capital improvement projects, clerical assistance, facility rental, and busing. All General Encampment youth participants pay a one-time program fee of $50. All Livestock Encampment youth pay a one time program fee of $60. Judging Team, County Arts-In and Share the Fun participants who only come during the day to give their performance, do not have another general or livestock project trip and do not stay overnight will pay a $35 program fee. If a youth or adult are participating in more than one encampment, they only pay one program fee (the highest applicable option). State Arts-In and State 4-H Ambassador participants will also pay a program fee if they have a general or livestock project trip, or participate in day only events. This program fee includes admission for the 4-H’er to the fair. The lodging fee is $22 per night. GATE ADMISSION TICKETS Gate admission tickets are issued for 4-H State Fair participants who have registered and paid their program fee. Only 4-H’ers who are officially registered 4-H State Fair participants are entitled to these tickets. Remember, a gate ticket is needed daily to enter the fairgrounds. A hand stamp (available at the gate) is required for persons leaving and re-entering the fairgrounds on the same day. LIVESTOCK ENCAMPMENT: Livestock exhibitors arriving on Wednesday and staying overnight will not receive a complimentary gate admission ticket because gate admission tickets are not needed until Thursday. If your 4-H’er is assigned to stay in Territorial or Bailey Hall during Livestock Encampment, the county chaperones will pick up the gate admission tickets for the entire county delegation at either the Territorial or Bailey Hall desk each night.