AGENDA ADMINISTRATION/FINANCE ISSUES COMMITTEE MEETING WITH BOARD OF DIRECTORS* ORANGE COUNTY WATER DISTRICT 18700 Ward Street, Fountain Valley, CA 92708 Thursday, March 15, 2018, 8:00 a.m. - Conference Room C-2 *The OCWD Administration and Finance Issues Committee meeting is noticed as a joint meeting with the Board of Directors for the purpose of strict compliance with the Brown Act and it provides an opportunity for all Directors to hear presentations and participate in discussions. Directors receive no additional compensation or stipend as a result of simultaneously convening this meeting. Items recommended for approval at this meeting will be placed on the March 21, 2018 Board meeting Agenda for approval. ROLL CALL ITEMS RECEIVED TOO LATE TO BE AGENDIZED RECOMMENDATION: Adopt resolution determining need to take immediate action on item(s) and that the need for action came to the attention of the District subsequent to the posting of the Agenda (requires two-thirds vote of the Board members present, or, if less than two-thirds of the members are present, a unanimous vote of those members present). VISITOR PARTICIPATION Time has been reserved at this point in the agenda for persons wishing to comment for up to three minutes to the Board of Directors on any item that is not listed on the agenda, but within the subject matter jurisdiction of the District. By law, the Board of Directors is prohibited from taking action on such public comments. As appropriate, matters raised in these public comments will be referred to District staff or placed on the agenda of an upcoming Board meeting. At this time, members of the public may also offer public comment for up to three minutes on any item on the Consent Calendar. While members of the public may not remove an item from the Consent Calendar for separate discussion, a Director may do so at the request of a member of the public. CONSENT CALENDAR (ITEMS NO. 1 – 10) All matters on the Consent Calendar are to be approved by one motion, without separate discussion on these items, unless a Board member or District staff request that specific items be removed from the Consent Calendar for separate consideration. 1. MINUTES OF ADMINISTRATION/FINANCE ISSUES COMMITTEE MEETING HELD FEBRUARY 15, 2018 RECOMMENDATION: Approve minutes as presented 2. MONTHLY CASH CONTROL REPORT RECOMMENDATION: Agendize for March 21 Board meeting: Receive and file Summary Cash and Cash Equivalents Control Reports dated February 28, 2018 3. INVESTMENT PORTFOLIO HOLDINGS REPORTS RECOMMENDATION: Agendize for March 21 Board meeting: Receive and file the Investment Portfolio Holdings Reports dated February 28, 2018 4. AGREEMENT WITH UTILIQUEST FOR UNDERGROUND SERVICE ALERT (USA) SERVICES RECOMMENDATION: Agendize for March 21 Board meeting: Authorize issuance of a Service Agreement with Utiliquest for an amount not to exceed $77,000 per year for a period of three years to provide underground service alert monitoring services with an option to renew for an additional period of two years under the same terms and conditions 5. AMENDMENT TO MEMORANDUM OF UNDERSTANDING WITH CALIFORNIA STATE UNIVERSITY, FULLERTON (CSUF) AUXILIARY SERVICES CORPORATION FOR THE CONTINUED OPERATION OF THE CENTER FOR DEMOGRAPHIC RESEARCH RECOMMENDATION: Agendize for March 21 Board meeting: 1) Approve and authorize execution of Amendment No. 1 to Memorandum of Understanding with California State University, Fullerton Auxiliary Services Corporation for the Continued Operation of the Center for Demographic Research renewing commitment to annual financial sponsorship for the period of July 1, 2018 - June 30, 2019; and 2) Authorize payment in the amount of $47,044.26 to California State University Fullerton Auxiliary Services Corporation, to be invoiced on a quarterly basis 6. LIMITED-TERM EMPLOYMENT AGREEMENT FOR POSTDOCTORAL RESEARCH ASSOCIATE RECOMMENDATION: Agendize for March 21 Board meeting: Approve and authorize execution of Limited-Term Employment Agreement for Postdoctoral Research Associate Ricardo Medina for a one-year period commencing April 2, 2018 7. PURCHASE KONICA MINOLTA C287 BIZHUB COLOR COPIER/SCANNER/FAX RECOMMENDATION: Agendize for March 21 Board meeting: Authorize purchase of a Konica Minolta C287 Bizhub in the amount of $7,041(includes sales tax, delivery and set-up) and authorize surplus of the existing copier 8. SURPLUS OF EQUIPMENT RT-37, VEHICLE A-63, MISCELLANEOUS FURNITURE AND COMPUTER HARDWARE RECOMMENDATION: Agendize for March 21 Board meeting: Declare items on Surplus List as of 3/6/18 surplus and authorize the sale and disposal thereof 9. PURCHASE OF ONE ONLINE TURBIDITY ANALYZER FOR THE GROUNDWATER REPLENISHMEHT SYSTEM RECOMMENDATION: Agendize for March 21 Board meeting: Authorize issuance of a purchase order in the amount of $8,248 to Hach for the purchase of one turbidity analyzer 10. BUDGET TO ACTUAL REPORT FOR SECOND QUARTER FY 2017–18 RECOMMENDATION: Agendize for March 21 Board meeting: Receive and file the Budget to Actual Report for Second Quarter of Fiscal Year 2017-18 ending December 31, 2017 END OF CONSENT CALENDAR MATTERS FOR CONSIDERATION 11. SETTING FY2018-19 THE REPLENISHMENT ASSESSMENT AND ADDITIONAL REPLENISHMENT ASSESSMENT RECOMMENDATION Agendize for March 21 Board meeting: Beginning with fiscal year 2018-19, require Producers providing groundwater to agricultural customers to pay the Additional Replenishment Assessment in addition to the Replenishment Assessment 12. PROPOSED FY 2018-19 REPLENISHMENT ASSESSMENT – LETTER FROM CITIES OF ANAHEIM, FULLERTON AND SANTA ANA RECOMMENDATION Agendize for March 21 Board meeting: Provide comments and direction to staff 13. PROPOSED FY 2018-19 BUDGET REPLACEMENT & REFURBISHMENT (R&R) FUND EXPENDITURE REVIEW RECOMMENDATION Agendize for March 21 Board meeting: Provide comments and direction to staff 14. NOMINATIONS FOR ORANGE COUNTY LAFCO REGULAR AND ALTERNATE SPECIAL DISTRICT MEMBER SEATS RECOMMENDATION: Agendize for March 21 Board meeting: 1) Consider nominating a candidate for the Orange County LAFCO Regular Special District seat; 2) Consider nominating a candidate for the Orange County LAFCO Alternate Special District seat; and 3) Designate the Board President to cast OCWD’s vote in the upcoming LAFCO Regular and/or Alternate Special Districts position 15. RATIO ANALYSIS - SECOND QUARTER FY 2017-2018 RECOMMENDATION: Agendize for March 21 Board meeting: Receive and file the Ratio Analysis Report for FY 2017-18 Second Quarter ending December 31, 2017 INFORMATIONAL ITEM 16. MONTHLY CASH DISBURSEMENTS REPORT CHAIR DIRECTION AS TO WHICH ITEMS IF ANY TO BE AGENDIZED AS MATTERS FOR CONSIDERATION AT THE MARCH 21 BOARD MEETING DIRECTOR’S ANNOUNCEMENTS/REPORTS GENERAL MANAGER’S ANNOUNCEMENT/REPORT ADJOURNMENT ADMINISTRATION AND FINANCE ISSUES COMMITTEE MEMBERS Shawn Dewane - Chair Bruce Whitaker - Vice Chair Roger Yoh Dina Nguyen Cathy Green Steve Sheldon - Alternate 1 Philip Anthony - Alternate 2 Vicente Sarmiento - Alternate 3 James Vanderbilt - Alternate 4 Denis Bilodeau - Alternate 5 In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted at the guard shack entrance and in the main lobby of the Orange County Water District, 18700 Ward Street, Fountain Valley, CA and on the OCWD website not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the District Secretary. Backup material for the Agenda is available at the District offices for public review and can be viewed online at the District’s website: www.ocwd.com Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability-related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the District Secretary at (714) 378-3233, by email at [email protected] by fax at (714) 378-3373. Notification 24 hours prior to the meeting will enable District staff to make reasonable arrangements to assure accessibility to the meeting. As a general rule, agenda reports or other written documentation has been prepared or organized with respect to each item of business listed on the agenda, and can be reviewed at www.ocwd.com. Copies of these materials and other disclosable public records distributed to all or a majority of the members of the Board of Directors in connection with an open session agenda item are also on file with and available for inspection at the Office of the District Secretary, 18700 Ward Street, Fountain Valley, California, during regular business hours, 8:00 am to 5:00 pm, Monday through Friday. If such writings are distributed to members of the Board of Directors on the day of a Board meeting, the writings will be available at the entrance to the Board of Directors meeting room at the Orange County Water District office. 1 MINUTES OF BOARD OF DIRECTORS MEETING ADMINISTRATION AND FINANCE ISSUES COMMITTEE ORANGE COUNTY WATER DISTRICT February 15, 2018 @ 8:00 a.m. Director Dewane called the Administration and Finance Issues Committee to order in Conference Room C-2 in Fountain Valley, CA. The Assistant District Secretary called the roll and reported a quorum of the Committee as follows. Committee Members OCWD staff Shawn Dewane Mike Markus - General Manager Bruce Whitaker Randy Fick - CFO/Treasurer Roger Yoh (absent) Christina Fuller - Assistant District Secretary Dina Nguyen (absent) Cathy Green Alternates