Advisory Board for the Institute for Online Learning Agenda and Meeting Materials September 16, 2013 Conference Call AGENDA Advisory Board for the Institute for Online Learning Conference Call September 16, 2013 10:00 a.m. Dial in: 1-888-670-3525 Passcode: 144 275 1317 # Chair: Mr. John D. Rood; Vice Chair: Mr. Carlos Alfonso Members: Mr. Ernie Friend, Dr. John Watret 1. Call to Order and Opening Remarks Chair John Rood 2. Approval of Minutes of Meeting held September 3, 2013 Chair Rood 3. University of Florida’s Plan Provost Joe Glover Associate Provost Andy McCollough University of Florida 4. Performance Measures and Benchmarks Dr. McCollough 5. Concluding Remarks and Adjournment Chair Rood 2 STATE UNIVERSITY SYSTEM OF FLORIDA BOARD OF GOVERNORS Advisory Board for the Institute for Online Learning September 16, 2013 SUBJECT: Approval of Minutes of September 3, 2013, Meeting PROPOSED ADVISORY BOARD ACTION Approval of summary minutes of the meeting held via conference call on September 3, 2013. BACKGROUND INFORMATION Advisory Board members will review and approve the summary minutes of the meeting held via conference call on September 3, 2013. Supporting Documentation Included: Summary Minutes for August 23, 2013 Facilitators/Presenters: Chair John Rood 3 MINUTES STATE UNIVERSITY SYSTEM OF FLORIDA BOARD OF GOVERNORS ADVISORY BOARD FOR THE INSTITUTE FOR ONLINE LEARNING CONFERENCE CALL SEPTEMBER 3, 2013 1. Call to Order and Opening Remarks Chair John Rood convened the meeting at 2:05 p.m. on September 3, 2013, with the following members present: Mr. Carlos Alfonso, Mr. Ernie Friend, and Dr. John Watret. A quorum was established. Chair Rood stated that the Advisory Board met all day on August 23 to review the University of Florida’s draft plan and provide suggestions for improvements. The university made revisions to try to address those suggestions. He said it is the Advisory Board’s responsibility now to review this version and determine if the Board wants to: Recommend to the Board of Governors that they approve it; Recommend that they approve it, contingent upon certain changes being made; or Recommend that the Board of Governors not approve it. He indicated that the Board’s next meeting will be on September 16, and the Board could approve it then, rather than today, if it so desired. The Board of Governors Strategic Planning Committee and the Board of Governors itself will be meeting on September 27 to consider the plan and the Advisory Board’s recommendations. 2. Minutes Dr. Watret moved that the Advisory Board approve the minutes of the meeting held on August 23, 2013, as presented. Mr. Friend seconded the motion and the members concurred. 3. University of Florida’s Plan Dr. Andy McCollough explained that the plan had been modified since the August 23 meeting, taking into consideration the ideas and suggestions made at the last meeting. He referred members to Appendix J in the plan to see the branding suggestions being considered in response to the Advisory Board’s concern that “UF eCampus” may not fully convey UF’s efforts worldwide. A new name is expected to be selected prior to the Advisory Board’s September 16 meeting. After discussion by the Advisory Board, Mr. Alfonso moved that the Advisory Board approve the plan as submitted, with direction to the University of Florida to review the concept of scalability 4 and term with regard to the contract with the P3 provider and ongoing cost ratios the university incurs as the student population grows. Dr. Watret seconded the motion and it carried unanimously. Chair Rood summarized Advisory Board discussion regarding the building being proposed in the plan by stating that University of Florida staff will need to carefully consider issues surrounding constructing a new building, and edit that section of the plan as needed. 6. Concluding Remarks and Adjournment Chair Rood stated that the intent is for the Advisory Board to carefully review the report at the next meeting to give it a final blessing before transmitting it to the Board of Governors. He stated that Dr. McCollough would update Nancy McKee on the status of negotiations with the P3 provider and will revise the plan as needed. If there are concerns, there will be a conference call scheduled for the Advisory Board to discuss them. Dr. McCollough stated that his intent is to finalize the negotiations and deliver them to Dr. McKee early next week. When he talks to the P3 provider, he will emphasize the timeline. Having no further business, the meeting was adjourned at 3:38 p.m. _____________________________ John D. Rood, Chair ____________________________________ Nancy C. McKee, Interim Executive Director 5 STATE UNIVERSITY SYSTEM OF FLORIDA BOARD OF GOVERNORS Advisory Board for the Institute for Online Learning September 16, 2013 SUBJECT: University of Florida’s Plan PROPOSED ADVISORY BOARD ACTION For consideration of recommendation to the Board of Governors BACKGROUND INFORMATION Chapter 2013-27, Laws of Florida, requires that a comprehensive plan for the institute for online learning be submitted by September 1, 2013, to the Advisory Board. During the September 3 meeting, the Advisory Board approved the plan, while directing the University of Florida to review certain aspects of the plan, bringing revisions to the Advisory Board for final review on September 16. Revisions in the attached plan are highlighted in yellow. Upon recommendation by the Advisory Board, the plan will be transmitted to the Board of Governors for consideration and approval. The Board of Governors Strategic Planning Committee will discuss the plan and the Advisory Board’s recommendation on September 27. The Committee will then recommend action by the Board of Governors, which will meet upon adjournment of the Committee. Supporting Documentation Included: University of Florida’s Plan Facilitators/Presenters: Chair John Rood, UF Provost Joe Glover and Associate Provost Andy McCollough 6 Office of the Provost and Senior Vice President 235 Tigert Hall PO Box 113175 Gainesville, FL 32611-3175 352-392-2404 352-392-8735 fax Highlighted changes as of September 11, 2013 1. Page 7 – Revisions to the budget 2. Page 22 – Date modification for help desk 3. Page 30 – Training clarification for teaching assistants 4. Page 47 – New innovative tuition chart 5. Page 50 – Details of scalability and contract with P3 provider 6. Pages 74-78 - Revised budget detail; pg. 77 Transfer student data; average load increased 7. Addendum: The rapid production of the courses required for the initial five programs will enable UF Online to accelerate portfolio development. As a result two additional programs, Biology and Psychology, which have the greatest demand on campus, will be added to the Fall, 2014 options. The Foundation for The Gator Nation An Equal Opportunity Institution 7 UF Online Comprehensive Business Plan 2013-2019 Presented August 30, 2013 Revised September 11, 2013 8 1. EXECUTIVE SUMMARY Overview ....................................................................................................................... 4 Background .................................................................................................................. 4 Implementation ............................................................................................................. 5 Timeline Major Milestones ............................................................................................. 8 2. DESCRIPTION OF UF Online Legislative Language and Plan Requirements ................................................................ 9 Strategic Planning and Management Team .................................................................. 10 Market Overview and Emerging Trends ....................................................................... 10 3. OPERATIONAL STRUCTURE OF UF Online Overview ..................................................................................................................... 15 Organizational Structure and Staffing ......................................................................... 15 Values, Goals, Strategies ............................................................................................. 18 UF Online Communication Plan .................................................................................. 19 Enrollment Management, Admissions, & Information Technology ............................... 19 4. EXISTING COURSES AND BACCALAUREATE DEGREE PROGRAMS Overview ..................................................................................................................... 23 Program Production Schedule ..................................................................................... 24 General Education and Other Requirements ............................................................... 25 5. DEVELOPING/PRODUCING NEW COURSES AND DEGREE PROGRAMS Overview ..................................................................................................................... 27 Course Development .................................................................................................. 27 Best Practices Course Development............................................................................. 28 Faculty Development ................................................................................................... 30 Quality Assurance ....................................................................................................... 32 Course Management System ......................................................................................