Metropolitan Washington, D.C. Synod Saturday, June 21, 2014 Lord of Life Lutheran Church SYNOD ASSEMBLY PRE-ASSEMBLY MATERIALS as available 6/12/14 PRELIMINARY MATERIALS 2014 Synod Assembly Notification Letter Roberts Rules of Order Summary Roberts Rules of Order Chart SECTION 1 – RULES OF PROECEDURE AND AGENDA 1.1 Rules of Procedure 1.2 Agenda – Draft: 5/28/14 SECTION 2 – REPORTS OF BISHOPS AND ASSISTANTS 2.1.1a Report of Presiding Bishop (English) 2.1.1b Report of Presiding Bishop (Spanish) 2.2.1 Report of the Bishop 2.3.1 Report of the Assistant to the Bishop 2.4.1 Report of the Director for Evangelical Mission & Assistant to the Bishop SECTION 3 - REPORTS OF SYNOD COUNCIL/PRIMARY MISSION TABLE 3.1.1 Report of the Synod Council 3.2.1 Mission Spending Plan 3.3.1 Proposed Rostered Leadership Compensation Recommendations for 2015 SECTION 4 – REPORTS OF THE TREASURER 4.1.1 Schedule 1: Comparison of Receipts and Expenditures for Unrestricted Funds 4.1.2 Schedule 2: Budget Report 4.1.3 Schedule 3: Temporary Restricted Funds Report 4.1.4 Schedule 4: Status of Board Designated Funds 4.1.5 Schedule 5: Status of Permanent Restricted Funds 4.2.1 2013 Faith Fund Report 4.3.1 Summary of Benevolence and Other Giving by Congregation SECTION 5 – REPORTS OF TABLES, DIVISIONS AND COMMITTEES 5.1.1 Report of the New and Renewing Mission Table Page 2 Synod Assembly 5.2.4 Report of Global Mission 5.2.5 Report of Office of Ecumenical Affairs REPORT OF REFERENCE AND COUNSEL 6.1.1 Greetings 6.2.1 “I Love Camp” Month 6.3.1 Calling upon the Metropolitan Washington, D.C. Synod to stand in prayerful solidarity with those suffering under current immigration laws REPORT OF THE NOMINATING COMMITTEE 7.1.1a Secretary: Kevin Anderson 7.2.1a D.C. Conference – Clergy: The Rev. Thomas Knoll 7.2.2a Fairfax Conference – Lay: Nels Hendrickson 7.2.3a Maryland Conference – Lay: Magretta Williams 7.2.4a Montgomery Conference – Lay: Thomas Kern 7.2.5a Potomac Conference – Lay: Desiree Jessimy 7.2.6a Virginia Conference – Clergy: The Rev. Mark Edwards 7.2.7a At-Large – Lay: Karen Consiglio 7.2.8a At-Large – Lay Rostered: Kathy Garrison SECTION 8 – REPORTS OF OTHER MINISTRIES OF THE ELCA 8.1.1 Mission Investment Fund 8.1.2 Report of the Synodical Women’s Organization 8.1.3 Report of Region 8 8.1.4 ELCA Global Mission Sponsorship 8.2.1 Report of Gettysburg Seminary 8.2.2 Report of the Eastern Cluster of Lutheran Seminaries 8.2.3 Report of Gettysburg College 8.2.4 Report of National Lutheran Communities & Services SECTION 9—MINUTES OF 2013 SYNOD ASSEMBLY 9.1 Minutes of the 2013 Metro D.C. Synod (40+ pages, independently numbered) SECTION 10—CONSTITUTION, BYLAWS AND CONTINUING RESOLUTIONS 10.1 Constitution & Bylaws of the Metro D.C. Synod – September 2013 edition (NOT inserted here—active edition found online under “For Congregations” tab) 10.2 Constitution & Bylaws with indications of proposed changes (no #) Frequently Asked Questions: Changes to Synod Constitution & Bylaws (no #) Flow Chart: Synod Organizational Structure (no #) Previous Organizational Chart (August 2008) Metropolitan Washington, D.C. Synod 2014 Synod Assembly April 24, 2014 From: Kevin D. Anderson, Interim Secretary The Metropolitan Washington, D.C. Synod, ELCA To: Rostered Leaders The President, Gettysburg College Congregation Presidents The President, Roanoke College Synod Council The President, Thiel College Unit Chairs The Coordinator, ELCA Region 8 The Rev. Elizabeth A. Eaton, Presiding Bishop, ELCA The President, Lutheran Theological Seminary at Gettysburg The President, Lutheran Theological Seminary at Philadelphia Regional Representative, Portico Benefit Services Ms. Amy Acland, Assembly Registrar ________________________________________________________ According to S7.13 of the Synod Constitution, “Notice of the time and place of all meetings of the Synod Assembly shall be given by the secretary.” Congregations are reminded to consult their congregation constitution with reference to those sections pursuant to election or designation of lay voting members to a Synod Assembly. The 2014 Synod Assembly will convene on Saturday, June 21, 2014 at Lord of Life Lutheran Church, Fairfax Campus, 5114 Twinbrook Road, Fairfax Virginia 22032. Main Phone: 703-323-9500. All pastors, associates in ministry, deaconesses, and diaconal ministers of the Metropolitan Washington, D.C. Synod, ELCA are expected to be in attendance. If you are rostered with the Metropolitan Washington, D.C. Synod and cannot attend the assembly, you must send a letter to the Synodical Bishop addressed to the secretary of the synod requesting to be excused. 305 E Street NW Suite 300 • Washington, D.C. • 20001 P: 202.417.3678 • E: [email protected] • W: metrodcelca.org Chapter 7 of the Synod Constitution deals with the Synod Assembly. According to that chapter, sections S7.21.c, S7.21.A92, and S7.21.02: A minimum of one lay member elected by each congregation with fewer than 175 baptized members and a minimum of two lay members elected by each congregation with more than 175 baptized members related to this synod, one of whom shall be male and one of whom shall be female, shall be voting members. The Synod Council shall seek to ensure that, as nearly as possible, 50 percent of the lay members of the assembly shall be female and 50 percent shall be male. Additional members from each congregation normally shall be equally divided between male and female. (S7.21.c) For the allocation of lay members of the Synod Assembly the most current Church body statistics are the basis for determining baptized members. To achieve the proper ratio, each congregation of 450 baptized members will be entitled to an additional voting member and another voting member for each full 250 members over 450. (S7.21.A92) Congregations with a baptized membership which consists of at least 10% persons of color and/or whose primary language is other than English will be entitled to one additional member. That member will be a person of color or whose primary language is other than English. (S7.21.02) Based on current congregational data (latest year of congregation report submitted is in parentheses following congregation name) and fulfilling the above stated sections of the synod constitution, I have determined the following allocation of lay voting members of the 2014 Synod Assembly (* indicates one additional member for congregations fulfilling S7.21.02). D.C. Conference Augustana (2012) 4* Christ (2012) 2* Community of Christ (2012) 1 First Trinity (2012) 2* Georgetown (2012) 1 Grace (2013) 2* Holy Comforter (2010) 2* Luther Place (2013) 3* Oromo Evangelical, ELCA ID 30769 (2013) 2* Oromo Evangelical Lutheran, ELCA ID 31055 2* Our Redeemer (2008) 2* Peace, Bermuda (2012) 2* Reformation (2007) 2 Signs of God 1 St. Matthew (2010) 3* St. Paul (2013) 4 35 Fairfax Conference Abiding Presence, Burke (2013) 3 Bethel, Manassas (2013) 4 Bethlehem, Fairfax (2009) 2 Christ, Fairfax (2013) 2 Page 2 of 4 Covenant, Dale City (2013) 2 Epiphany, Dale City (2012) 1 Good Shepherd, Woodbridge (2013) 3 Lord of Life, Fairfax (2013) 7 River of Grace, Manassas (None) 1 Shepherd of the Hills, Haymarket (2013) 2 St. Mark, Springfield (2011) 6* St. Matthew, Lake Ridge (2013) 4 37 Maryland Conference Abiding Presence, Beltsville (2013) 2* All Saints, Bowie (2013) 3* Good Samaritan, Lanham (2012) 2* Good Samaritan, Lexington Park (2012) 2 Grace, Bowie (2013) 2 Grace, Ft. Washington (2013) 2* Hope, Clinton (2013) 2* Hope, College Park (2010) 2 Peace, Waldorf (2012) 3* St. John, Riverdale (2008) 2* St. Michael’s Truth/Our Saviour’s (2010) 3* St. Nicholas, Prince Frederick (2012) 2 Zion, Takoma Park (2010) 3* 30 Montgomery Conference Christ, Bethesda (2011) 2* Christ the Servant, Gaithersburg (2013) 2* Emmanuel, Bethesda (2013) 5 Epiphany, Burtonsville (2011) 1 Good Shepherd, Gaithersburg (2013) 6* In Christ Washington Fellowship (None) 1 La Sagrada Familia, Silver Spring (2011) 1 Living Faith, Rockville (2013) 2 Oromo Resurrection Evangelical, Kensington (2012) 3* Prince of Peace, Gaithersburg (2013) 3 St. John, Rockville (2013) 2 St. Luke’s, Derwood (Redland) (2013) 2* St. Luke, Silver Spring (2013) 8 St. Stephen, Silver Spring (2012) 2* Trinity, North Bethesda (2013) 3 43 Potomac Conference Advent, Arlington (2013) 2* Epiphany, Alexandria (2011) 2 Faith, Arlington (2012) 3 Good Shepherd, Alexandria (2013) 3 Holy Trinity, Falls Church (2011) 2 Hope, Annandale (2012) 2 Messiah, Alexandria (2013) 1 Nativity, Alexandria (2013) 2 Page 3 of 4 Peace, Alexandria (2012) 3* Resurrection, Arlington (2013) 3 23 Virginia Conference Bethel, Lovettsville (2006) 1 Christ the King, Great Falls (2012) 3 Christ the Servant, Reston (2012) 2 Community, Sterling (2013) 4 Emmanuel, Vienna (2013) 6 Holy Cross, Herndon (2013) 4* Holy Trinity, Leesburg (2011) 5 King of Kings, Fairfax (2013) 4 New Jerusalem, Lovettsville (2012) 3 Redeemer, McLean (2013) 6* St. Andrew, Centreville (2012) 4 Zion, Lovettsville (2013) 1 43 Voting Members summary: Rostered Ordained 185 Rostered Lay 9 Lay Members 211 Synod Council Lay Members 13 Total 418 Registration and materials for the 2014 Synod Assembly can be found on-line at: http://metrodcelca.org/events/synod-assembly/ Registration closes at 5 pm Friday, 06 June 2014. No late registrations will be accepted. It is the responsibility of congregations and voting members to download their Assembly materials. For your information: + In accordance with S7.27 elected members of the Synod Council are voting members of the assembly and may register in that capacity; and + Persons attending the assembly who are not voting members should register as a Visitor. The Assembly draft agenda indicates that Assembly check-in begins at 8:00 am on Saturday, June 21, at Lord of Life Lutheran Church.