DESCRIPTION OF MEETING & BANQUET ROOMS Meeting room Area Height A/C U-shape Classroom Theatre Banquet Boardroom Cocktail PREDIKHEREN (1) 80 m2 2.90 m YES 30 37 70 – 30 100 FRANCISCANEN (2) 50 m2 2.90 m YES 21 23 40 – 20 60 DOMINICANEN (3) 60 m2 2.90 m YES 28 37 50 – 30 80 FOYER 36 m2 2.90 m YES – – – – – 40 MEETING ROOM 1 + 2 + 3 190 m2 2.90 m YES 57 72 100 – 58 240 ORANGERY 105 m2 – YES – – – 80 – 120 MORILLON 60 m2 – YES – – – 40 – 80 Predikheren Franciscanen Church converted into an events hall for exhibitions, product launches, conferences… Dominicanen (1000 m²), located opposite the hotel. Located in the heart of the “Île de la Dyle”, the historic centre of the city of Leuven, this splendid hotel nestles behind its imposing gateway, offering an intimate atmosphere well away from the hustle and bustle of this famous university town. 3 meeting rooms – capacity up to 100 guests – 103 bedrooms Onze-Lieve-Vrouwstraat • 3000 Leuven • Belgium • tel. +32 (0)16 21 31 41 • fax +32 (0)16 22 31 00 [email protected] • martinshotels.com Martin’s Hotels offsets the carbon emissions of events organised in its hotels, making them carbon neutral In line with its global sustainable development programme “Tomorrow needs today”, Martin’s Hotels guarantees the carbon neutrality of all events organised in its 10 hotels for businesses keen to reduce their environmental impact. Indeed, the hotel group has pinpointed four aspects as obvious targets for its sustainable development actions: clients, staff, fair & humanitarian actions and, finally, the planet. It is doing its bit for the planet by setting itself a line of conduct: calculating and reducing the carbon emissions of all the hotels, restaurants, of the spa and offices. Clearly, certain emissions are inevitable. This situation has prompted Martin’s Hotels to support carbon-offsetting schemes for those carbon emissions that cannot be reduced further at the current point in time, such as those of the residential seminars, banquets and other events organised in its hotels (772 rooms and 63 meeting rooms catering for between 10 and 1000 participants). These carbon emissions are offset thanks to the funding of projects aimed at setting up self-generated clean energies in emerging and developing countries (e.g. waste collection and biogas production in Tanzania). In short, for all businesses prepared to take part, Martin’s Hotels cancels out the carbon emissions that it is unable to reduce, despite its continuous environmental improvement efforts (Environmental Management System) and the measures it takes to limit the impact of its guests’ activities on the climate (Eco Voucher). This carbon offsetting is carried out by CO2logic, a supervised Belgian agency duly recognised for its expertise and the quality of the projects in which the funds are invested. This new approach allows companies to reduce their environmental footprint, to make a strong gesture and to trigger a debate among its staff. The “Zero Emission” certificate gives the action an official seal of approval. Sign up for sustainable development by organising an event at Martin’s Hotels. Meeting & Seminar Facilities Contents The hotel, types of room, the conference centre ......................................................................................................................................................... p.3 The Wintergarden, the O.L.V.– ten– Predikherenkerk, the “Klooster Bar”, the car park............................................................................................. p.4 Martin’s Klooster Package ............................................................................................................................................................................................ p.5 Martin’s Klooster All Inclusive ...................................................................................................................................................................................... p.6 Lunch courses ................................................................................................................................................................................................................ p.7 Martin’s Express ............................................................................................................................................................................................................ p.8 Martin’s Klooster Dinner............................................................................................................................................................................................... p.9 Martin’s Klooster Walking Dinner .............................................................................................................................................................................. p.10 Kloosters’ BBQ ............................................................................................................................................................................................................ p.11 Wine deals .................................................................................................................................................................................................................. p.12 It’s Cocktail Time ......................................................................................................................................................................................................... p.16 Audiovisual equipment, layout and services .............................................................................................................................................................. p.14 Cancellation insurance ................................................................................................................................................................................................ p.15 Teambuilding ................................................................................................................................................................................................... p.16-17-18 Miscellaneous ............................................................................................................................................................................................................. p.19 Route Description ....................................................................................................................................................................................................... p.20 2 The Hotel: Martin’s Klooster is just a stone’s throw from the magnificent city hall of Leuven, in a location that is quiet, yet very close to the bustling life of the city – and with direct connections to Brussels, Brussels Airport, Antwerp and Mechelen. Until recently, Martin’s Klooster had 39 rooms. In 2012 there will be 103: unique for a 4-star location in Leuven. Each one of the rooms is unique and tastefully laid out with all the luxury and comfort you would expect. Types of rooms: There are 4 types of room in the hotel: Cosy—Cosy plus—Charming—Exceptional The Conference Center: Martin’s Klooster now has 3 conference rooms with surface areas of 50, 60 and 80 m2; all of them have large windows, which flood the rooms with daylight! Adjacent to each conference room is a terrace overlooking the Dijle. This terrace is accessible from the conference room and offers a range of possibilities. We have provided the conference centre with a foyer of 36 m2 looking out on to the beautifully laid out garden. Here you will also find a bar and a library. 3 The Wintergarden: We now have a wintergarden adjoining our breakfast salon. A beautiful room looking out on to the delightful garden of the hotel. This room is ideal for all sorts of events like dinner, walking dinner, buffets, cocktails ... The « Onze-Lieve– Vrouw—ten- Predikheren » Church: The oldest gothic church in Leuven deconsecrated and converted in an event hall for exhibitions, product launches, conferences, etc. (1000m2) is located just opposite the hotel! The « Klooster Bar »: A new Lounge bar with access to the terraces and the garden of the hotel. A wide selection of all kinds of beers, hot drinks, cold drinks, whiskeys , strong drinks, ... which you can enjoy by the characterful open fireplace or on the peaceful terrace. The Parking: Parking is a piece of cake, as the hotel has underground parking with room for 50 cars. 4 Seminariepackages Starting from 10 persons For groups smaller than 10 persons there is an extra charge of € 200 room hire. “ Martin’s Klooster” package at €75 per person: Plenary room with 1 flipchart and a projection screen, paper, pen, mineral water and mints. All our rooms are brand new and are flooded with daylight and overlook the Dijle. Coffee break in the morning and afternoon with coffee, an assortment of teas, fruit juices and snacks. Sandwich lunch served in our beautiful restaurant section with a view of the garden of the hotel. A wide assortment of traditional sandwiches and salads, soup, dessert and coffee after the lunch. Supplements to the Martin’s Klooster package: Welcome coffee € 7.50 per person Coffee, assortment of teas, fruit juices, croissants and coffee buns Soft drinks in the room during your meeting € 10.00 per person Assortment of soft drinks in the meeting room Fruit basket in the room during your meeting € 2.50 per person A basket of fresh fruits Supplement for house wine during lunch