GOVERNMENT OF NUNAVUT JOB DESCRIPTION 1. IDENTIFICATION Position No. Job Title Supervisor’s Position 05-_______ Deputy Sheriff Deputy Sheriff, Sergeant (05-13981) Department Division/Region Community Location Justice Court Services Iqaluit Nunavut Justice Centre Fin. Code: 05600/ 01/ 1/ 111/ 0540010/ 01 2. PURPOSE Main reason why the position exists, within what context and what the overall end result is. Under the direction of the Deputy Sheriff, Sergeant, the Deputy Sheriff is a uniformed Peace Officer responsible through statutory authority for: security, prisoner management, and civil enforcement duties in relation to the Justice of the Peace Court, Nunavut Court of Justice, and Nunavut Court of Appeal at the Nunavut Justice Centre in Iqaluit and circuit court sittings throughout the Territory. Deputy Sheriffs rotate through four units operating within the Sheriff’s Office and are responsible for performing the duties in each unit covering provost prisoner management, court facility security and equipment control, civil enforcement and jury and document administration. Deputy Sheriffs, as Peace Officers, operate under section 2 of the Criminal Code of Canada and section 77 the Judicature Act of Nunavut. They are armed with weapons and force option tools and may be required to use necessary force in the execution of their duties to protect people from grievous bodily harm or death. The Deputy Sheriff performs a key role of being one of the first points of contact for Legal professionals, members of the RCMP, the media and the public upon entering the Justice Centre; initiates communication and provides assistance in directing patrons to court resources. Responsible for the day to day security of buildings occupied by the Judiciary, Court Services personnel, Quasi-Judicial staff, counsel and court operations throughout the Territory of Nunavut (including 24 circuit court locations outside Iqaluit). In addition, the incumbent provides quasi-legal services to patrons on behalf of the Nunavut Court of Justice and administered by the Office of the Sheriff including acting as support for the Sheriff. 3. SCOPE Describe the impact the position has on the area in which it works, or if it impacts other departments, the government as a whole, or the public directly or indirectly. How does the position impact those groups/individuals, the organization and/or budgets. What is the magnitude of that impact. The Deputy Sheriff is a uniformed Peace Officer and ensures the safety and security of all members of the general public, court staff, judiciary, legal professionals that work and attend the Nunavut Justice Centre in Iqaluit as well as in 24 other communities as serviced by regular Court Circuit and Jury Trial Court sittings by ensuring all security issues, legislation, bylaws, safety and fire regulations and other Court Services policies and rules are adhered to. The Incumbent holds the legislated statutory appointment of Deputy Sheriff and acts as a Peace Deputy Sheriff Page 1 revised April 10, 2017 GOVERNMENT OF NUNAVUT JOB DESCRIPTION Officer pursuant to Section 2 of the Criminal Code and is armed with weapons and force option tools and may be required to use necessary force in the execution of their duties. This appointment requires the exercise of powers and functions and duties in accordance with the law and judicially established practices and procedures. As such, in accordance with legislation, judicially established practices and procedures, and territorial and national safety and security standards the incumbent must be fully aware of and able to implement requirements of various statutes. Provost Prisoner Management Unit: Under the supervision of the Deputy Sheriff Sergeant (D/S Sergeant) and Sheriff, the incumbent works as assigned within the Unit which is responsible for prisoner transportation between correctional facilities and police cells and the Nunavut Justice Centre in Iqaluit. The incumbent must comply with all SOP, policies and schedules to transport prisoners between facilities and to transfer of prisoners securely within the Nunavut Justice Centre. Facility Security & Equipment Control Unit: Under the supervision of the Deputy Sheriff Sergeant (D/S Sergeant) and Sheriff, the incumbent works as assigned within the Unit to ensure court security and undertake search gate duties. The incumbent is responsible for must comply with all SOP, policies and schedules when working within the Unit. The Incumbent also ensures that proper review and documentation of the signing out of equipment from the Sheriff’s desk by members of the Sheriff’s Office or Registry staff. Jury and Document Administration Unit: Under the supervision of the Deputy Sheriff Sergeant (D/S Sergeant) and Sheriff, the incumbent works as assigned within the Unit to ensure proper administration and conduct of jury trials in Nunavut in compliance with obligations under the Jury Act. The incumbent attends at all assigned jury trials to ensure legislatively obligated duties by the Sheriff’s office are complete to ensure proper functioning and completion of jury trials throughout the territory. The incumbent also follows all procedures and best practices for exhibit control. The incumbent is required to ensure the proper security of and to maintain accurate records and tracking of, Court Exhibits as per policies, applicable legislative authorities and standard operating procedures (SOPs). This includes firearms and other weapons tendered as Court Exhibits. The incumbent also follows the SOPs and policies to secure, maintain accurate records (electronic database) and track Search Warrants and Information to Obtain Search Warrant. The Incumbent is responsible to follow all the SOPs and policies to maintain accurate records and tracks Wills deposited with the Nunavut Court of Justice. The incumbent acts as a Commissioners of Oaths or reviews and witnesses court documents with offenders as directed and maintains best practices swearing documents as part of his/her daily duties. Civil Enforcement Unit: Under the supervision of the Deputy Sheriff Sergeant (D/S Sergeant) and Sheriff, the incumbent works as assigned within the Unit to ensure proper administration and execution of civil enforcement duties at the Nunavut Court of Justice. The incumbent is responsible for complying with all SOPs and policies and ensuring compliance with all statutory authorities and rules that set out the obligations impacting the duties of the Unit. Work assignments occur in circumstances that are generally unstructured because of the changing operational demands of the position. The Deputy Sheriff is responsible for performing a variety of functions to achieve the objectives of each Unit within the Sheriff’s Deputy Sheriff Page 2 revised April 10, 2017 GOVERNMENT OF NUNAVUT JOB DESCRIPTION office. Duties performed involve weighting and evaluating factors requiring judgment, analytical ability and problem solving. The incumbent’s determinations in relation to the operations and assignment of duties affect the efficacy of litigation and the use of judicial resources. Deputy Sheriff’s in the Sheriff’s office may travel with the circuit court to 24 remote communities throughout Nunavut. 4. RESPONSIBILITIES Describe major responsibilities and target accomplishments expected of the position. List the responsibilities that have the greatest impact on the organization first and describe them in a way that answers why the duties of the position are being performed. For a supervisory or management position, indicate the subordinate position(s) through which objectives are accomplished. The incumbent provides Sheriff and security services to members of the judiciary, staff and the public at the Nunavut Court of Justice and for Court Services facilities by: 1. Providing facility security and equipment control at all locations where the Nunavut Court of Justice sits including the Nunavut Justice Centre in Iqaluit and at 24 circuit court locations. This includes performing search gate duties and attending as assigned at court sittings. The incumbent will respond, in compliance with all SOPs, operational standards, use of force models, and policies, to incidents of violence and threats to safety. Such duties may involve effecting arrests as a peace officer, consulting with RCMP, Crown, Defence and other Justice stakeholders and removing persons from court sittings at the direction of a Judge. The incumbent is responsible for the proper documentation of all incidents and security reports in compliance with SOPs and policies. The incumbent is responsible for maintaining all appropriate paperwork and reporting issues to the D/S Sergeant or Sheriff in a timely fashion. The incumbent is also responsible for ensuring the security of court equipment by properly logging the movement of court equipment that is used by the Office of the Sheriff and Registry. 2. Providing proper provost prisoner management by following all SOPs, policies and schedules to ensure proper and secure transportation of prisoners between correctional facilities/police cells and court locations and within the Nunavut Justice Centre. Such duties require compliance with all policies, operational standards and use of force models. The incumbent is responsible for maintaining all appropriate paperwork and reporting issues to the D/S Sergeant or Sheriff in a timely fashion. 3. Providing Jury and document administration by following all SOPs, policies and statutory procedures to ensure proper Jury trials can proceed as scheduled