lAEA-INIS-1(Rev.2) INIS: DESCRIPTIVE CATALOGUING RULES V f\ **t> I$P 5 <l t> V A K x t. 1 I \ • * - \ \ , > t ' V, S T W \ < 1 \V\ • r / j-i \ hit'.; iV x -"J asel'al f N- »> t V, * j "4 i siissis®^ I- ; '•VV J f* Si Itliil^ " MSX? » r« .••-V'7'' 'i fj. fSlPfi SfMagp y f * » v >> r ^ 1 jy. -xa INTERNATIONAL ATOMIC ENERGY AGENCY. VIENNA. JUNE 1972 Reports in the INIS Reference Series available in June 1972: IAEA-INIS-l(Rev.2 INIS: Descriptive Cataloguing Rules IAEA-INIS-2(Rev.2 INIS: Descriptive Cataloguing Samples IAEA-INIS-2(Rev.2 INIS: Subject Categories and Scope Descriptions IAEA-INIS-4(Rev.l INIS: Instructions for Submitting Abstracts IAEA-INIS-5(Rev.2 INIS: Terminology and Codes for Countries and International Organizations IAEA-INIS-6(Rev.4 INIS: Authority List for Corporate Entries IAEA-INIS-7(Rev.l INIS: Magnetic and Punched Paper Tape Codes and Character Sets IAEA-INIS-8(Rev.l INIS: Paper Tape Specifications and Record Format IAEA-INIS-9(Rev.l INIS: Magnetic Tape Specifications and Record Format IAEA-INIS-10 (Rev.1) INIS: Transliteration Rules for Selected Non-Roman Characters IAEA-INIS-11(Rev.l) INIS? Authority List for Journal Titles IAEA-INIS-12(Rev.1) INIS: Manual for Indexing IAEA-INIS-13(Rev.l) INIS: Thesaurus IAEA-INIS-U(Rev.O) INIS: Description of Computer Programs Stocks of the following forms may be ordered by centres participating in INIS: INIS Form l(RevO) (INIS Worksheet) INIS Form 2(Rev.l) (INIS Abstract) Organizations participating in the INIS network may obtain forms and reasonable quantities of reports in the INIS Reference Series on application to: INIS Section International Atomic Energy Agency P.O. Box 590 A-1011 Vienna Austria Other interested parties may order copies of these reports in accordance with the instructions and prices given on the inside back cover. INTSs DESCRIPTIVE CATALOGUING RULES by G. Del Bigio, C.M. Gottschalk and E. Ruckenbauer ATTENTION THE ASTERISKS (*) IN THE LEFT MARGIN OF THE TEXT INDICATE THOSE PASSAGES WHERE SIGNIFICANT CHANGES IN THE RULES HAVE BEEN MADE SINCE THE LAST EDITION (REV.l) OF THIS PUBLICATION. Erinted by the IAEA in Austria June 1972 TABLE OF CONTENTS PREFACE AND ACKNOWLEDGEMENTS 5 INTRODUCTION 8 BEFORE THE WORKSHEET IS FILLED OUT 10 HOW TO FILL OUT THE WORKSHEET HEADER FOR A NEW PIECE OF LITERATURE 12 Temporary Record Number 12 Worksheet Control 14 Input Change 14 Record Status and Affected RN 15 Relator; Related RN/TRN 15 Subject Category 17 Total Number of Terms 17 Type of Record(Conventional & Non-conventional Literature). 17 Bibliographic Level 20 Literary Indicator 24 Subsequent Worksheets in a Set 26 HOW TO FILL OUT THE WORKSHEET HEADER FOR A CHANGED OR DELETED RECORD 27 If the IAEA requests a Revision 27 If you wish to change a Record after it receives an RN .„,. 27 If you wish to delete a Record after it receives an RN .... 29 HOW TO DETERMINE THE DATA ELEMENTS AND THEIR SEQUENCE 30 PERSONAL AUTHORS 32 Single Personal Author 33 Multiple Personal Authors <>•••• <* . 34 CORPORATE ENTRIES 36 ACADEMIC DEGREE 38 TITLES 39 Primary Title 39 Primary Subuitle ...» 40 Conference Title • • 40 Place of Conference 41 - 3 - Date of Conference .......... 42 Original Title Series/Journal Title • 43 Original Sub-Title • 44 EDITION * IDENTIFYING NUMBERS ..«, »••<> 45 Report/Patent Number 45 Report Number 45 Patent Number 47 Secondary Number 48 International Standard Book Number 49 International Patent Classification 49 International Standard Serial Number 49 IMPRINT 50 Place of Publication • 50 Name of Publisher <,.••» »• • •«• • 50 Date of Publication « . ..... 50 COLLATION 52 LANGUAGE 53 NOTES 54 AUTHORITY CODES 58 Affiliation Code «... 58 Corporate Entry Code 58 DESCRIPTORS 59 Descriptors and Proposed Descriptors. 59 REFERENCES ... „ 60 APPENDIX I (Diacritical Signs and Accents) 53 APPENDIX II (Matrix) 57 APPENDIX III (Worksheet) APPENDIX IV (DD Codes) 73 APPENDIX V (INID Codes and Concordance) 79 APPENDIX VI (Arrangement of Bibliographic Data Elements in ... 82 INIS Atomindex) SUBJECT INDEX 55 - 4 - PREFACE AND ACKNOWLEDGMENTS This document is the third official edition of the INIS rules for descriptive cataloguing. Companion documents have "been issued for use in conjunction with these "Rules". The subjects covered include: Descriptive Cataloguing Samples Transliteration Rules for Selected Non-Roman Characters Terminology and Codes for Countries and International Organizations Subject Categories and Scope Descriptions Authority List for Corporate Entries Authority List for Journal Titles Thesaurus of Descriptors Indexing Rules Magnetic and Punched Paper Tape Codes and Character Sets Paper-Tape Specifications and Record Format Magnetic-Tape Specifications and Record Format Instructions for Submitting Abstracts These "Rules" are intended for use by national and regional centres preparing INIS input. However, they may also be useful to potential users of these products and to designers of other systems that may wish to develop interconnections with INIS. Comments and suggestions are invited and, if necessary, another revision of this document will be issued. The INIS format for bibliographic records on magnetic tape is based on the American National Standard for Bibliographic Information Interchange on Magnetic Tape (ANSI 239.2-1971). - 5 - In developing these rules the IAEA and its consultants have constantly borne in mind the need to achieve compatibility with other systems and ultimate standardization. Existing as well as proposed standards were considered for adoption wherever possible. The Agency wishes to acknowledge in particular the following organizations whose efforts are reflected in these rules; ICSU-UNESCO Joint Project on the Communication of Scientific Information. UNISIST. (Working Group on Bibliographic Descriptions). International Organization for Standardization, (international System for the Transliteration of Slavic Cyrillic Characters and Greek Characters). Library of Congress. (MARC II Format for Bibliographic Information Interchange). United Nations. (UN Terminology Bulletin). U.S. Atomic Energy Commission. (Corporate Author Headings and Report Number Series). U.S. Bureau of the Budget, (interagency Task Force on Country Codes). U.S. Committee on Scientific and Technical Information. (Standard for Descriptive Cataloging of Government Scientific and Technical Reports). The first version of these rules was prepared by a group of consultants working with the Agency in the summer of 1967. The leader of the group was Miss M. Gosset (UK) and the other members were G.P. Del Bigio (IAEA), A. Lebowitz (USA) and A. NystrSm (Sweden). The rules were discussed and adopted by a "Working Party on Descriptive Cataloguing" which met in Vienna from 11-13 December 1967. The basic character of the rules has not changed since that time. In particular, changes were proposed by the team of consultants that prepared an overall systems description for INIS in the four months from March to June 1968. These changes were considered and adopted - 6 - "by the "Panel on the Preparation of the First Proposal for INIS" which met in Vienna from 28-31 October 1968. Subsequently some further changes have been made by the IAEA Secretariat. However, as a result of experience with input since April 1970 and further studies, additional changes have been introduced. The authors wish to acknowledge the significant contribution made by J.E. Woolston, former Director, Division of Scientific and Technical Information, IAEA, to the first published version (Rev. 0) of these "Rules". All significant changes from the text of Revision 1, issued in August 1970, are marked by an asterisk in the left margin of the text. The INIS Worksheet (INIS Form l) has also been revised to reflect all changes in the "Rules". All changes in the Descriptive Cataloguing Rules announced in INIS Circular Letters issued through May 1972 have been incorporated in this document. Some have been modified, so that this document serves as the latest authority on the "Rules". INTRODUCTION INIS - the International Nuclear Information System - is designed to receive input from all over the world. Records of newly published pieces of literature are being prepared in national or regional centres. These records are sent to the International Atomic Energy Agency in Vienna, where they are processed by means of a computer and merged to create a master file. Copies of this file, or extracts from it, are then distributed to meet the information needs of the world's nuclear scientists and technologists. Computer-based information systems operate successfully only if the input is prepared with a high degree of consistency and accuracy. Becauae the preparation of input for INIS is highly decentralized, the question is raised whether, in practice, the necessary standards can be maintained. The consensus of the views of the consultants who advised on the design of INIS is that these standards can be reached, but only if a great amount of effort is invested. The object of this document is to describe the basic procedure for preparing input to INIS. Experience has shown that the expla- nations given here need to be supplemented in many cases by exposing the prospective descriptive cataloguer to a programmed self- instruction course available from the IAEA in the form of a manual [ljQ. Some reporting centres send their records to Vienna on magnetic tape, some on paper tape, and some on worksheets. But most,necessarily have to fill out worksheets - even if they locally transfer their records to a computer medium. The authors of this document recommend that all reporting centres use the INIS Worksheet (INIS Form l) in the first stage of preparing their input records. A facsimile of this form is given on a fold-out page in Appendix III. By opening it out, readers can follow the text and refer to the Worksheet at the same time. - 8 - Much of this document is directly addressed to descriptive cataloguers at national or regional reporting centres.