West Bengal Small Industries Development Corporation Ltd. Shilpa Bhawan, 31, Black Burn Lane, Kolkata – 12. Minutes of the 343rd Meeting of the Board of Directors Date & Time: 12th September, 2017 at 1.00 P.M. Venue: Conference Hall, Shilpa Bhawan Names of the Directors of the Corporation present in the Meeting: 1) Col Sabyasachi Bagchi Chairman 2) Shri Tajmul Hossain Vice-Chairman 3) Smt. R.Alice Vaz, IAS Managing Director 4) Shri Pulok Roy, MLA Director 5) Shri Biswanath Bhattacharya Director 6) Shri Hitangshu Kumar Guha Director 7) Smt. Debarati Duttagupta Executive Director IN ATTENDANCE Shri Manoj Kumar Panda, Company Secretary, the WBSIDC Ltd. BY INVITATION 1. Smt T. Dutta, Executive Director-Infra & MM, The WBSIDC Ltd 2. Shri Shyamapada Debnath, CAO,WBSIDC Ltd 3. Shri Ashok Singh- Executive Engineer, The WBSIDC Ltd. 4. Shri Manoj Chakraborty, EM, The WBSIDC Ltd. 5. Shri M.M.Ghosh-Law Officer, The WBSIDC Ltd. 6. Shri Amlan Das – Land Officer, The WBSIDC Ltd. 7. Shri S.Nandi, Finance Officer, The WBSIDC Ltd. 8. Smt. Manali Mukherjee, Senior Manager, The WBSIDC Ltd. 9. Shri R.K.Saha, AE-Civil, The WBSIDC Ltd. As the requisite quorum was present, the Chairman proceeded with the Agenda Items serially as under:- Agenda Item No. 1- 343 Chairman to welcome the Board of Directors Col Sabyasachi Bagchi, the Chairman of the WBSIDC Ltd, welcomed all the members of the Board of Directors. Agenda Item No. 2- 343 To Grant Leave of Absence to the Absentee Directors. The Company Secretary informed the Board, that Shri Rajiva Sinha IAS, Additional Chief Secretary, MSME&T Deptt., Govt. of West Bengal, Shri Vijay Bharti, IAS,Director, MSME Directorate, Shri A. Bandopadhyaya, IAS, Director MSME DI, Shri Arindam Mukherjee, Joint Secretary, Finance Dept. Govt. of West Bengal, and Shri A.T.M. Abdullah, Directors of the Corporation were not able to attend the Board Meeting. The Board Noted the same and Leave of Absence was granted to the Absentee Directors who could not attend the meeting due to their preoccupation. Agenda Item No. 3- 343 To Confirm the Minutes of the 342nd BOD Meeting held on 6th July, 2017. Minutes of the 342nd BOD Meeting, held on 6th July, 2017, was read. The Chairman requested the Board for their valuable observations for discussion. After a brief discussion, the BOD confirmed the Minutes of the 342nd BOD Meeting and the Chairman Signed the same. Agenda Item No. 4- 343 To take Note the Action Taken Report of the 342nd BOD Meeting held on 6th July, 2017 The BOD noted Action Taken Report of the 342nd BOD Meeting held on 6th July, 2017(Annex-A). Agenda Item No. 5- 343 To induct Sri Arindam Mukherjee, WBCS(Exe), Joint Secretary, Finance Deptt. Govt. of West Bengal, as Director of the WBSIDCL. The BOD noted that vide Notification No. 2343-IC&E(III)/2C-03/17 dated 27-07- 2017 of Department of Industry, Commerce and Enterprises and Letter Memo No 4660(2)-F(H)FA/O/2M/40/16(N.B) dated Howrah 27.07.2017(copy enclosed) issued by Deputy Secretary to the Government of West Bengal, Finance Department(Audit Branch), Sri Arindam Mukherjee, WBCS (Exe),Joint Secretary, Finance Deptt. Govt. of West Bengal has been nominated as a Director of the WBSIDCL The BOD passed the following resolutions effecting the appointment of Sri Arindam Mukherjee, WBCS (Exe), Joint Secretary, Finance Deptt. Govt. of West Bengal as a Director of the WBSIDCL: “RESOLVED THAT Sri Arindam Mukherjee, WBCS (Exe),Joint Secretary, Finance Deptt. Govt. of West Bengal be and is hereby appointed as Director of the Corporation with effect from the date. RESOLVED FURTHER THAT Shri Manoj Kumar Panda, Company Secretary of the Corporation be and is hereby authorized to file the necessary forms and returns with the Registrar of Companies-West Bengal and to take necessary action in this regard.” Agenda Item No. 6- 343 To apply to the ROC, W.B. for Extension of Time to Convene the AGM for the year ended 31.03.2017 The BOD noted that though statutory audit of the Financial Statements for the Financial Year ended 31st March, 2016 has been completed, supplementary audit report from the CAG‟s end was yet to be received which causing delay in convening the AGM for the year ended 31.03.2016. It was also noted that after holding AGM for the year 2015-16, the Audit will start for the year 2016-17. As it was obvious from the above that there will be Delay in holding the AGM for the year 2016-17, the BOD resolved to Apply to the ROC, W.B. for Extension of Time to Convene the AGM for the year 2016-17 by passing the following resolution in this behalf: “RESOLVED THAT pursuant to the provisions of sub section (1) of Section 96 and other applicable provisions, if any, of the Companies Act 2013, (including any statutory modification or re-enactment thereof for the time being in force) and subject to the Articles of Association of the Company and subject to such approvals, consents, sanctions and permissions of the appropriate authorities, departments or bodies as may be necessary the Company do hereby make an Application to the Registrar of Companies-WB for Extension of Time for holding the Annual General Meeting for the Financial Year ended 31.03.2017". “RESOLVED FURTHER THAT Smt. R. Alice Vaz, IAS Managing Director and Shri Manoj Kumar Panda Company Secretary of the Company be and are hereby severally authorized to sign the application and to take such steps as may be necessary for obtaining approvals, in relation to the above and incidental thereto and sign and execute all applications, documents and writings that may be required, on behalf of the Company and generally to do all acts, deeds and things that may be necessary for the purpose of giving effect to the aforesaid Resolution.” Agenda Item No. 7- 343 To approve the rate of Long Term Lease Premium/ Short Term Lease Rent of Behala I.E. and Berhampore I.E. The BOD discussed the report of the “Valuation Committee” on fixation of Rates of Long Term Lease Premium of Plots of Berhampore Industrial Estate for a term of 30/50 years and Long Term Lease Premium / Short Term Lease Rent of Plots/ Sheds/ Building Spaces of Behala Industrial Estate for the term for 15/30/50/99 years, which were not in the subsistence. After discussion, the BOD approved the rates for these estates appended hereunder. Sl. Name of the Rate approved by the Rate Review Committee No. Estate 01. Berhampore I.E 99 years L.T. Premium- Rs10,00,000.00 per Kattah. 50 years L.T. Premium- Rs 900000.00 per Kattah. 30 Years L.T. Premium - Rs 7,80,000.00 per Kattah. 02. Behala I. E 1) L.T Premium of plot for 99 years Behala I.E- Rs 30,00,000.00 per Kattah. 2) L.T Premium of plot for 50 years Behala I.E- Rs 27,00,000.00 per Kattah. 3) L.T Premium of plot for 30 years Behala I.E- Rs 23,40,000.00 per Kattah 4) L.T Premium of plot for 15 years Behala I.E- Rs 17,25,000.00 per Kattah. Monthly rent of plot: Rs 33.00 per sft. 1) L.T Premium of shed for 99 years at Behala I.E- Rs 4480.00 per Sft. 2) L.T Premium of shed for 50 years at Behala I.E- Rs 4050.00 per Sft. 3) L.T Premium of shed for 30 years at Behala I.E- Rs 3500.00 per Sft. 4) L.T. Premium of shed for 15 years at Behala I.E-Rs 2575.00 per Sft. Monthly rent of shed : Rs 36.00 per sft. 1) L.T Premium of Building Space for 99 years at Behala C.E- Rs 5200.00 per Sft. 2) L.T Premium of Building Space for 50 years at Behala C.E- Rs 4700.00 per Sft. 3) L.T Premium of Building Space for 30 years at Behala C.E- Rs 4050.00 per Sft. 4) L.T. Premium of Building Space for 15 years at Behala C.E-Rs 3000.00 per Sft. Monthly rent of Building space in Gr. Floor : Rs 42.00 per sft. 1) L.T Premium of Building Space in upper floor for 99 years at Behala C.E- Rs 4400/-per Sft. 2) L.T Premium of Building Space in upper floor for 50 years at Behala C.E- Rs 4000/- per Sft. 3) L.T Premium of Building Space in upper floor for 30 years at Behala C.E- Rs 3450/- per Sft. 4) L.T. Premium of Building Space in upper floor for 15 years at Behala C.E-Rs 2550/- per Sft. 1) Monthly rent of Building space in Upper Floor: Rs 34.00 per sft. Agenda Item No. 8- 343 To ratify the decision taken by the management towards granting the prayer of several allottees in respect of the transfer of lease in various industrial estates. The Board took on record and ratified the decision taken by the Management granting approval of following transfer of lease subject to realization of transfer fees along with service tax(now GST) and other dues if any detected. Sl.No. Name of the Industrial Name of the Transferor along Name of the Transfer fee Estate with the premises no. Transferee realized/ to be realized (in rupees) 01. Kasba Industrial Estate M/s. Oung Taramangal Kuhtir M/s.