SPECIFICATIONS AND SPECIMEN CONTRACT DOCUMENTS FOR: 2012 PAVEMENT PRESERVATION AND REPAIRS TOWN OF WESTPORT PROJECT #2012-03 BID NO. 13-690T DEPARTMENT OF PUBLIC WORKS GORDON JOSELOFF FIRST SELECTMAN STEPHEN J. EDWARDS DIRECTOR OF PUBLIC WORKS PETER A. RATKIEWICH TOWN ENGINEER DATE ISSUED CONTRACTOR June 2012 Engineering Division THIS DOCUMENT IS TO REMAIN 110 Myrtle Avenue, Room #210 INTACT NO ADDITIONS OR DELETIONS Tel: (203)-341-1120 ARE TO BE MADE. IRS ID #06-6002128 TOWN OF WESTPORT TOWN OF WESTPORT, CONNECTICUT DEPARTMENT OF PUBLIC WORKS 2012 PAVEMENT PRESERVATION AND REPAIRS WESTPORT PROJECT #2012-03 TABLE OF CONTENTS SECTION 1 - TOWN OF WESTPORT BIDDING AND CONTRACT REQUIREMENTS 00100 - INVITATION TO BID 00200 - INFORMATION FOR BIDDERS 00300 - PROPOSAL 00401 - BID BOND 00402 - QUALIFICATIONS OF BIDDER 00403 - NON-COLLUSIVE BID STATEMENT 00404 - AGREEMENT 00405 - PAYMENT BOND 00406 - PERFORMANCE BOND 00500 - GENERAL CONDITIONS 00700 - SPECIAL CONDITIONS 01010 - INTRODUCTION TO TECHNICAL SPECIFICATIONS 01530 – DUST CONTROL 01600 - RESTORATION 01800 – PAVEMENT PRESERVATION LIST SECTION 2 – ConnDOT-BASED NOTICES, SPECIFICATIONS, AND SPECIAL PROVISIONS A1-NOTICE TO CONTRACTOR - UTILITY CONTACT LIST A2-NOTICE TO CONTRACTOR - MIX DESIGNATION EQUIVALENCY A3-NOTICE TO CONTRACTOR - SUPERPAVE DESIGN LEVEL INFORMATION A4-NOTICE TO CONTRACTOR - NCHRP 350 REQ. FOR WORK ZONE TRAFFIC CONTROL DEVICES B1-SECTION 1.08T - PROSECUTION AND PROGRESS C1-SECTION 9.75T – MOBILIZATION D1-ITEM #0980001A-T – CONSTRUCTION STAKING E1-SECTION 9.71T – MAINTENANCE AND PROTECTION OF TRAFFIC E2-ITEM #971001A-T – MAINTENANCE AND PROTECTION OF TRAFFIC-SUPPLEMENTAL E3-ITEM #971001A – PLAN 13-ALTERNATING ONE-WAY TRAFFIC OPERATION-TRAFFICPERSON E4-ITEM #971001A – NOTES FOR TRAFFIC CONTROL PLANS E5-ITEM #971001A – PAVEMENT MARKINGS DURING CONSTRUCTION-SECONDARY ROADWAYS F1-SECTION 9.77 – TRAFFIC CONE F2-CONSTRUCTION BARRICADE TYPE III F3-ITEM #1220011A – CONSTRUCTION SIGNS – TYPE III REFLECTIVE SHEETING F4-ITEM #0970006A,7A-T – TRAFFICPERSON G1-ITEM #0406267A ..9A - MILLING OF HOT MIX ASPHALT (HMA) G2-SECTION 4.03T – COLD RECLAIMED ASPHALT PAVEMENT G3-SECTION M.05T-PROCESSED AGGREGATE G4-SECTION M.04T – BITUMINOUS CONCRETE – (HMA MATERIALS-REV. 1/13/09) G5-SECTION 4.06T – BITUMINOUS CONCRETE – (HMA EXECUTION-REV. 1/13/09) G6-ITEM #0406999A-T – ASPHALT ADJUSTMENT COST SECTION 3 – PREVAILING WAGE RATES AND REQUIRED DOCUMENTS 00100 TOWN OF WESTPORT - INVITATION TO BID Bids for: BID #13-690T 2012 PAVEMENT PRESERVATION AND REPAIRS PROJECT # 2012-03 will be received by the Controller of the Town of Westport, Connecticut in the Town Hall, 110 Myrtle Avenue, Westport, Connecticut until 11:00 AM, Friday, August 3, 2012, at which time said bids shall be opened publicly and read aloud. No proposals will be accepted after said hour. Each proposal must be submitted on the official form which is furnished by the Town. All blank spaces in the proposal form must be filled in as noted, and no change shall be made in the language of the proposal or in the items mentioned therein. Information for Bidders, Proposal Forms, Specimen Agreement, Plans and Specifications and copies or specimens of all pertinent documents may be examined at the Department of Public Works - Room 210 Town Hall, 110 Myrtle Avenue, Westport, Connecticut, between the hours of 8:30 A.M., and 4:00 P.M. daily, except Saturdays, Sundays and holidays. A bid bond or certified check in the amount of 15% must be submitted by the bidder with his bid as a guarantee that, in case the contract is awarded to him, he will, within ten days after appropriation of funds and approval by the Board of Selectmen, execute such contract and furnish a satisfactory Performance Bond and Payment Bond. The Town of Westport reserves the right to reject any or all bids. Bids which are irregular in form, incomplete, conditioned, or qualified may be disregarded and rejected as improper except that the Town may waive any defects or irregularities. All bids are subject to appropriation by the Town of Westport. PUBLIC WORKS DEPARTMENT ________________________________ Stephen J. Edwards Director of Public Works ________________________________ Peter A. Ratkiewich P.E. Town Engineer 1 00200 INFORMATION FOR BIDDERS Bids will be received by The Town of Westport (herein called the "Owner"), at the Office of the Controller, Room 313 Town Hall - 110 Myrtle Avenue, Westport, Connecticut, 06880 until 11:00 AM, Friday, August 3, 2012 at which time said bids shall be opened publicly and read aloud. No bids will be received after said hour. The bid opening will take place in room #201 immediately thereafter. Each Bid must be submitted in a sealed envelope, addressed to THE TOWN OF WESTPORT, OFFICE OF THE CONTROLLER, ROOM 313 AT 110 MYRTLE AVENUE, WESTPORT, CONNECTICUT. Each sealed envelope containing a Bid must be plainly marked on the outside as: BID #13-690T 2012 PAVEMENT PRESERVATION AND REPAIRS, PROJECT # 2012-03 The bid envelope should also bear on the outside the name of the Bidder, his address, and his license number if applicable. If forwarded by mail, the sealed envelope containing the Bid must be enclosed in another envelope addressed to the Owner at the OFFICE OF THE CONTROLLER, ROOM 313, TOWN HALL, 110 MYRTLE AVENUE, WESTPORT, CONNECTICUT, 06880. All Bids must be made on the required Bid form. All blank spaces for Bid prices must be filled in, in ink or typewritten, and the Bid form must be fully completed and executed when submitted. Only one copy of the Bid form is required. The Owner may waive any informalities or minor defects or reject any and/or all Bids. Any Bid may be withdrawn prior to the above scheduled time for the opening of Bids or authorized postponement thereof. Any Bid received after the time and date specified shall not be considered. No Bidder may withdraw a Bid within 90 days after the actual date of the opening thereof. Should there be reasons why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the Owner and the Bidder. Bidders must satisfy themselves of the accuracy of estimated quantities in the Bid Schedule by examination of the site and a review of the Contract Drawings and Specifications including Addenda. After Bids have been submitted, the Bidder shall not assert that there was a misunderstanding concerning the quantities of Work or of the nature of the Work to be done. Purchases made by the Town of Westport are exempt from payment of Federal Taxes and Connecticut Sales and Use Taxes, and such tax must not be included in the bid price of any items or materials permanently incorporated into the work or furnished to the Town under the contract. The Contract Documents contain the provisions required for the construction of the Project. Information obtained from an officer, agent, or employee of the Owner or any other person shall not affect the risks or obligations assumed by the Contractor or relieve him from fulfilling any of the conditions of the contract. Each Bidder must include completed Qualifications of Bidder and Non-Collusive Bid Statement forms with his Bid. The low Bidder is required to submit completed Qualifications of Subcontractors, and non- collusion Affidavit of Subcontractor forms within ten (10) days of the Bid. Each Bid must be accompanied by a Bid Bond payable to the Owner for fifteen (15) percent of the total amount of the Bid, including both the base bid amount and all alternates. As soon as the Bid prices have been compared, the Owner will return the bonds of all except the three lowest responsible Bidders. When the Agreement is executed the bonds of the two remaining unsuccessful Bidders will be returned. The Bid Bond of the successful Bidder will be retained until the payment bond and performance bond have been 1 00200 INFORMATION FOR BIDDERS executed and approved, after which it will be returned. The surety on the bid bond must be a corporate surety licensed to sign surety bonds in the State of Connecticut and also listed by the United States Treasury Department in its latest list as a qualified surety acceptable to the United States Government. No bid bond will be accepted if the amount is less than 15% of the total estimated bid, including both the base bid and all alternates, or if the amount exceeds the limit for which the United States Treasury Department has qualified the surety for any one bond. A certified check may be used in lieu of a Bid Bond. A performance bond and a payment bond, each in the amount of 100 percent of the Contract Price, with a corporate surety approved by the owner, will be required for the faithful performance of the contract. The surety on the bond must meet the requirements stated under Bid Security except that the amount of the bond may exceed the limit for which the United States Treasury Department has qualified the surety if the excess is reinsured with surety companies that are qualified on the United States Treasury Department list for an amount equal to the amount of the reinsurance. Written evidence of how any excess suretyship has been placed by the surety signing the bond must accompany the bond. Attorneys-in-fact who sign the Bid bonds or payment bonds and performance bonds must file with each bond a certified and effective dated copy of their power of attorney. The party to whom the contract is awarded will be required to execute the Agreement and obtain the performance bond and payment bond within ten calendar days from the date when Notice of Award is delivered to the bidder. The Notice of Award shall be accompanied by the necessary Agreement and bond forms. In case of failure of the Bidder to execute the Agreement, the Owner may at his option consider the Bidder in default, in which case the Bid Bond accompanying the proposal shall become the property of the Owner.