EASTERN ONTARIO TRAILS ALLIANCE Thursday, September 17, 2015 at 10:00 a.m. Minutes of Board Meeting “DRAFT” In Attendance: Cindy Cassidy-EOTA, Terry Clemens- Mun. of Marmora and Lake, Joanne Cuddy- — LOLTA, Robert Sararas—CentreHastings, Trail of Two Lakes, Rick English-Mun. of Trent Hills, Graham Blair—HastingsCounty, Joan Barton — Mun. Highlands East, Dan Hughey- Mun. Carlow/Mayo, Charles Mullett-Town of Bancroft, Bill Blenkinsop — OFSC, Jeremy Solmes — Twsp Stirling-Rawdon, Kelly Way-EOTA — Absent: Denis Bedard Twsp of North Frontenac, Andy Anderson — Addington Highlands, — Dave Gerow Havelock-Belmont-Methuen,Brian Stewart — Lanark County, Tom Dewey — Twsp of Central Frontenac, Jeremy Solmes — Stirling-Rawdon, Bill Blenkinsop - OFSC Welcome and Introductions: Dave Gerow was away so Terry Clemens chaired the meeting. Minutes: Minutes were handed out and reviewed. Charles Mullett’s name was left off the June minutes. Motion to adopt minutes as tabled made by Robert, secondedby Graham, carried. Business Arising: The $50,000.00 from Community Futures is still pending. Their board meets in late September. Cindy is going to Wollaston Twsp on September 22 to do a presentation. Financials: The monthly report was handed out along with the latest permit chart. Charles asked about repairs to the Bancroft airport bridge. Cindy told him that it is being repaired at a cost of $4,400.00 by a local contractor. Graham mentionedthat a taxpayer’s driveway in Wollaston connects with the trail and needs some gravel where the trail and the end of the driveway meet. Cindy will contact O’Hara’s Excavating to take a look and perhaps add some gravel. Robert suggested getting some recycled asphalt for the driveway as it doesn’t disperse as quickly as gravel. Cindy told the board that our income for 2014 was $433,705.49 and expenses were $244,243.54. Motion to adopt fmancials made by Charles, seconded by Jeremy, carried. Correspondence: North Frontenac has appointed Denis Bedard as the new representative on the EOTA board. The HOT (Hastings County Opportunities in Tourism) held their September meeting and it was mentionedthat a new North Hastings Non-Motorized Trails Strategy Working Group is being developed. Cindy expressed concern that this group does not try to go around EOTA like they have before and look for funds from Hastings County. Apparently there has been some work started at the Nellie Lund Park in Wollaston township where some trails have been built. Dan Hughey sits on a committee and will keep EOTA up to date. Cindy mentioned all the publicity we received for our $610,000.00 funding announcement. Motion to receive correspondence made by Jeremy, seconded by Graham, carried. EOTA Board Meeting Friday, September 17, 2015 Page 2 Trail Work Update: Lake St. Peter to Bancroft — culvertsbeing replaced, some gravel being added and a bridge just north of Bancroft being repaired. Town of Bancroft to Lower Turiff Road graded and a couple of washouts repaired. Coe Hill turn to Eldorado grading completed and some washouts repaired. Coe Hill bridge upgrades made. Highway 7 to Eldorado graded. Tweed to Bonarlaw to Anson through to Stirling and back to Crookston has had the grass out which also helps the brush from growing. Sharbot Lake — some washouts repaired and a culvert replaced at Big Clear Lake. Grading and gravel repairs to the Trail of Two Lakes to Madoc Junction. Improvements are again beginning from Glen Tay to Sharbot Lake and on the K&P north to the Mississippi Valley Conservation trail. The trail from Lower Turiff Road to Coe Hill tum needs repair and grading, culvert replacement and brushing. Havelock to Bonarlaw need bmshing, grading and gravel. Grading needs to be done from Tuffsville Road to Anson. Regular patrols are being done to clear trees and whatever else needs to be done. Motion to receive Trail Work Update report made by Bill, seconded by Joan, carried. Marketing Plan: Our new map have been delivered to many venues and there are many requests for the map weekly online. Lucas Wales is looking after our Facebook page. OTMPC sent Dirt Trax to Tweed to do a video from Bancroft to Tweed. We have had many map requests as a result for people watching this video. We have had requests from New York state, New Jersey, Ohio, Wisconsin, Tennessee and others. Motion to received marketing plan made by Charles, seconded by Graham, carried. MTO/MTR Meeting: Representatives from MTO and MTR have been invited to our October board meeting to discuss the new side-by-side bylaw and their Cycling Strategy and perhaps discuss any updates to the Ontario Power Sport Working Group plan. Next meeting is Thursday, October l5, 2015. Motion to adjourn made by Bill ._HoN 32 «SN Q2 Sou 33 S3 SE 22 38 m.noN NHON S2 83 om 83$ Soda ooodmm o8.8.w Sod?m oaod?m QNDH ooodim I582 mnmema . aan?nm mm?w?n Sod?m Emu 8°33 2.9:. ;am> u Eu»... .Sm> m U_Ommu_E._m._$0 0=_N> ._N=O?_ 33 mu_E._w...B a mi 5. E:.