19/1 ………………………………………………………Signed ………………………..Dated AUDLEY RURAL PARISH COUNCIL MINUTES OF THE MEETING of the Parish Council held at Audley Pensioners Hall on Thursday 17th January 2019 at 7pm Present: Chair: Mrs V Pearson Councillors: Mr N Crisp, Mrs C Richardson, Mr D Jervis, Mr M Whitmore, Mr R Garlick, Mr C Cooper, Miss A Borowski, Mr N Hayes, Mr R Kinnersley, Mr M Joynson Clerk – Mrs C. Withington There were no members of the public present. 1. To receive apologies – Cllr Proctor, Revd Taylor, Mr D Butler, Miss N Mayer, STBH school rep 2. To consider approving and signing the minutes of Full Parish Council meeting on 20 December 2018 RESOLVED subject to the amendments to include Mr Hayes in the attendance and Mrs Richardson’s apologies (deleting attendance) the minutes were signed as a true and accurate record. 3. Decl aration of Disclosable Pecuniary interest in any item on the agenda Mr Kinnersley noted that he was a member of the Audley Bowling Club. 4. Public Participation: No issues raised. 5. State of the Parish Roads in particular Halmer End – Cllr Beech Cllr Beech attended to update the Parish Council regarding the repairs to the High Street Halmer End. It was noted that a few years ago a site meeting had been held with the Highways Officer and Parish Council to look at the poor condition. Although at that time it was suggested it would be included in the 2 – 5-year capital programme, there had been a number of severe budget cuts to the Highways funding since. Therefore the position has changed. It is now hoped to include the repairs (although not a full resurface) in the next year’s programme (19/20) which will see a different type of treatment used. The full resurface would cost up to 2/3rds of the annual budget for the whole county. With regards to footways, it was considered by Highways that there were other pavements elsewhere in the County/Moorlands that were considered to be a greater priority. Mr Joynson reported to accidents that had occurred due to the poor quality road and pavement – one relating to a wheelchair that tipped over and another relating to a cyclist who fell off after hitting a pothole. Cllr Beech noted that there were minimal staff available at the County due to early retirement, sick leave and redundancies. The Clerk asked if there was any truth in the rumours that parishes may be expected to pay for their own ABeech pothole repairs. Cllr Beech stated this had not been discussed to her knowledge, but she would also ask. Cllr Beech asked for all other highway defects to be sent to her for her to follow ALL them up. Mr Whitmore asked why other areas such as Knutton, had received large amounts of funding to resurface the roads. Cllr Beech stated this was due to the ABeech volume of traffic. Mr Whitmore asked that there is a traffic survey carried out to study the volume of traffic now using Alsagers Bank, which includes monitors at Scot Hay, Black Bank, bottom of High Street Halmer End (school/Shraley Brook) to accurately reflect the figures. Previous surveys did not capture traffic at Scot Hay or Shraley Brook – so did not provide a true picture. Cllr Beech agreed to look at this. The Clerk was asked to send over the suggestions for the Divisional Highways Clerk Programme. Cllr Beech will also attend the Traffic sub group, when arranged by JT Rev Taylor. Cllr Beech also stated that there may be a u-turn on the lollipop and suggested Clerk that a petition would be very helpful. Clerk to query it with Miss Mayer who N Mayer 1 19/2 ………………………………………………………Signed ………………………..Dated raised the issue with the Parish Council. 6. To receive an update from the Audley Millennium Green Trust – Mr P Sargent Mr Sargent attended the meeting to update the Parish Council with the new arrangements for the management of the Green both in respect of the charity and the day to day management. They have a number of projects which they are looking at including disabled access. It was suggested that they consider bidding for Lottery Awards for All funding, or considering using Community Payback for projects. Additionally it was suggested that they use the Lyme Lottery and Red Industries to raise funds, approaching KMF to manufacturer equipment. Mr Sargent was thanked for his attendance and left the meeting. 7. GDPR (standing item) • Data breaches/Subject Access requests/Information Security – All were reminded. Clerk to circulate presentation again following training. Clerk • Information Breach Policy – see Appendix A – RESOLVED that this be adopted. Clerk • Information Security Incident Policy and procedure – see Appendix A – RESOLVED that this be adopted. Clerk Acceptable user policy (All to sign) – see Appendix A . It was agreed that all needed to ensure they were familiar with the policy and that this would be agreed in principle subject to final sign off at the next meeting. All will be Next required to sign a sheet to confirm they accept the principles. agenda 8. Planning - To consider any planning applications received, including:- Retention of garage 17 Edward Street Bignall End Newcastle Under Lyme Staffordshire ST7 8QA Ref. No: 18/00996/FUL (Village env/delegated) – RESOLVED to support this application. Erection of an oak framed garden room. Monkey Tree Cottage Heighley Lane Knowle Bank Newcastle Under Lyme Staffordshire CW3 9AZ Ref. No: 18/00986/FUL (Green Belt/Delegated) RESOLVED that this be supported provided that it is in proportion with the original building footprint and meets planning policy. Detached dormer bungalow with detached double garage. Land Adj 2 Co Operative Lane Halmerend Staffordshire Ref. No: 18/00975/FUL RESOLVED to support this application, and to request that in the event that a contribution is agreed (and affordable) it is used to the benefit of the local residents at Halmer End Play Area. 18/01012/FUL | Proposed conversion of commercial premises to a four bedroom dwelling | Apedale House The Drive Newcastle Under Lyme Staffordshire ST5 6BW – Green Belt/Delegated RESOLVED to OBJECT to this development on the grounds of it not being an appropriate design for the immediate area and the Green Belt, and that it will affect the setting of a listed building. 18/00733/FUL | Retention of stable block, tack room, manege and change of use of land to equestrian use | Crackley Gates Farm Leycett Lane Silverdale Newcastle Under Lyme Staffordshire ST5 6AW (revised to major development and submission of Mining Risk assessment , previously unsupported in Oct 18) Green Belt/Committee – RESOLVED to continue to NOT SUPPORT the application for the reasons given in October 2018. 9. Standing item - CCTV – To consider a cost for CCTV in the Village for the prevention and detection of crime – Cllr Proctor The Clerk reported that a meeting was held with Eon, the Police, Contractor, Chair and Clerk to agree a scheme. It would cost in the region of £7k to install additional cameras, as agreed with the Police. The Clerk was asked to write to all local business along Church Street to ask if they would like to go into Clerk partnership with the Parish Council. Failing that the Clerk will submit an application to the Police and Crime Commissioner in March. It was also agreed Clerk that a public consultation would be needed in view of the impact on privacy. 2 19/3 ………………………………………………………Signed ………………………..Dated To approve alterations to the other CCTV cameras to be detailed RESOLVED to appoint DBS to make the alterations as agreed to a value of Clerk £400 plus VAT. 10. To approve the Budget for 2019/20 (and to consider any public comments) Bus subsidy, Lollipop person service, reserves, CCTV – See Appendix B The final precept was due to be set at the January 2019 meeting, however the outcome of the County Council’s lollipop crossing patrol funding has held up this Next decision. If the funding is withdrawn by the County Council, it is likely that the agenda precept will increase by £7.83 per year (15p per week) for a Band D council tax property. If the funding is not withdrawn, then the precept will be increased by £5.10 per year (10p per week) for a Band D Council tax property. RESOLVED to agree this in principle, with the final outcome approved at the next meeting. 11. Playing Fields/Wildlife Areas inc: • To note Play Area Monthly Inspection for January and approval of any action required or taken under Delegated Authority including removal of wheelie bins (fire) Alsager Road (4th Jan), replacement cradle seat Halmer End This was noted and approved. The cradle seat at Halmer End will be monitored. To consider whether to repaint the damaged bin at Alsager Road Audley Clerk RESOLVED to repaint the bin at a cost of £55. 12. Correspondence and circulars -To review other items received and consider for next agenda Request to consider funding a noticeboard at Audley Football Club – memorial garden for Dan Hughes It was RESOLVED that due to the large number of Parish noticeboards which Clerk needed to be maintained/replaced, and the other clubs within the Parish, the request could not be supported. 13. To consider a replacement noticeboard for Halmer End RESOLVED to approve the replacement cost of up to £550 plus VAT, and to seek a local contractor if possible. Clerk 14. To receive an update from Audley LAP and Police / Parish Liaison Committee – Cllr Proctor Cllr Proctor provided a written report. Cllr Proctor had not been able to attend the police surgery due to illness.