BOARD OF COMMISSIONERS of the PORT OF PALM BEACH DISTRICT IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), PERSONS IN NEED OF A SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHALL, WITHIN THREE (3) DAYS PRIOR TO ANY PROCEEDING, CONTACT THIS OFFICE, ONE EAST 11TH STREET, SUITE 600, RIVIERA BEACH, FLORIDA 33404 - 6921 (561-842-4201). Regular Board of Commissioners Meeting Agenda 4:00 PM Thursday, October 18, 2018 One East 11th Street – 6th Floor Riviera Beach, Florida 33404-6921 - THIS MEETING IS OPEN TO THE PUBLIC - Chair Wayne M. Richards Vice-Chair Joseph D. Anderson Secretary/Treasurer Blair J. Ciklin Commissioner Jean L. Enright Commissioner Katherine M. Waldron Executive Director Manuel Almira Port Attorney Gregory C. Picken I. REGULAR BOARD MEETING CIVILITY AND DECORUM: The Port of Palm Beach is committed to civility and decorum by its officials, employees and members of the public who attend this meeting. Officials shall be recognized by the Chair and shall not interrupt a speaker. Public comment shall be addressed to the Board of Commissioners as a whole and not to any individual on the dais or in the audience. Displays of anger, rudeness, lack of respect, obscene or vulgar conduct shall not be permitted. The audience is expected to be respectful of others when they are addressing the Board of Commissioners. 1 . CIVILITY AND DECORUM: THE PORT OF PALM BEACH IS COMMITTED TO CIVILITY AND DECORUM BY ITS OFFICIALS, EMPLOYEES AND MEMBERS OF THE PUBLIC WHO ATTEND THIS MEETING. - Officials shall be recognized by the Chair and shall not interrupt a speaker. - Public comment shall be addressed to the Board of Commissioners as a whole and not to any individual on the dais or in the audience. - Displays of anger, rudeness, lack of respect, obscene or vulgar conduct shall not be permitted. - The audience is expected to be respectful of others when they are addressing the Board of Commissioners. A. CALL TO ORDER / ROLL CALL B. PLEDGE OF ALLEGIANCE C. ATTORNEY/CLIENT EXECUTIVE SESSION LM Heavy Civil Construction, LLC v. Port of Palm Beach District Case No. 502017CA005376XXXXMB, pending in Circuit Court in and for Palm Beach County, Florida Executive Session Attendees: Commissioner Blair J. Ciklin; Commissioner Jean L. Enright; Commissioner Peyton W. McArthur; Commissioner Wayne M. Richards; Commissioner Katherine M. Waldron; Executive Director Manuel Almira; Port Attorney Gregory C. Picken, Esq.; Port Attorney Donald Bicknell, Jr., Esq.; Court Reporter Susan Kruger F.S. 286.011(8) allows the Board of Commissioners and the Port Director to meet in a Closed-Door Attorney/Client Session for the purpose of discussing strategy related to litigation. D. ADDITIONS, DELETIONS AND REORGANIZATIONS OF THE AGENDA E. APPROVAL OF AGENDA Additions: H-7 Enterprise Florida, Inc. – Export Sales Mission to Santo Domingo Republic H-14 Retainer Agreement with Jones & Foster – Berth 17 and Paving Project Deletion: J-2 Berth 17 and Paving Project - Consideration of AECOM Work Order Amendment #6 to be brought back on November 15th F. APPROVAL OF THE MINUTES F.1. Approval of the Minutes Suggested Action: Motion to approve the minutes of the September 20, 2018 Regular 2 Board of Commissioners Meeting. G. PRESENTATIONS AND ANNOUNCEMENTS G.1. Mediation Week Proclamation Presentation – Palm Beach County Bar Association Service Awards Presentation Suggested Action: Staff respectfully requests the following presentations: Mediation Week Proclamation - Palm Beach County Bar Association Service Awards: Mac Maynard - 10 Years Eklund Fredericks - 5 Years H. CONSENT AGENDA H.1. Financial Statements for August 2018 Suggested Action: Motion to approve Financial Statements for the month and 11 months ended August 31, 2018 (FY 2018). H.2. Financial Reports for August 2018 Suggested Action: Motion to approve the Cargo Reports and Customer Performance Summary for the month and 11 months ended August 31, 2018, and prior. H.3. Cash and Investments for August 2018 Suggested Action: Motion to approve the Cash Balances and Cash Flow Summaries, FDOT Seaport Grants, and American Express Monthly Statement – August 2018. H.4. Accountant’s Report for August 2018 Suggested Action: Motion to approve the Accountant’s Report for August 2018 issued by the firm of Divine, Blalock, Martin & Sellari, LLC to the Port of Palm Beach District. H.5. Contract Renewals Suggested Action: Motion to approve and authorize the Executive Director to execute one-year contract extensions for MCCI; Nestle Waters; Southern Motive Power, LLC; and Southwest Engineers. H.6. Contract Report Suggested Action: None. Informational Item Only. H.7. Business Development Suggested Action: Motion to approve and/or ratify the purchase of two tickets to the Navy Birthday Dinner on October 13, 2018, Enterprise Florida, Inc. Export Sales Mission from November 13-16, 2018, and the listed trade events for November 2018. 3 H.8. Public Relations & Marketing Suggested Action: For information only. H.9. Community Grants Suggested Action: Motion to approve donations in the amount of: 1. $250.00 to JFK Middle School to support their endeavors 2. $500.00 to the United Missionary Baptist Church, Inc. for their 21st Anniversary Celebration H.10. Vertex Development, LLC First Amendment to Land Lease & Amended Memorandum of Agreement Suggested Action: Motion to approve Vertex Development, LLC - First Amendment to Land Lease & Amended Memorandum of Agreement, with final execution by the Executive Director. H.11. Executive Director's Employment Agreement Suggested Action: Motion to approve the Executive Director’s annual agreement commencing on July 14, 2018 and ending on July 14, 2019 with a retroactive salary increase of 5%. H.12. Peanut Island Fumigation - Beyel Brothers Final Invoice Suggested Action: Motion to approve the final Invoice from Beyel Brothers Inc. in the amount of $24,279.94. H.13. Cision Media Monitoring and Analytics Suggested Action: Motion to ratify the Cision Annual Master Subscription Agreement. I. DISTRICT REPORTS I.1. Executive Director's Report Suggested Action: None. Informational Item Only I.2. Engineering Report Suggested Action: None. Informational Item Only. I.3. Governmental Affairs Report Suggested Action: None. Informational Item Only. I.4. Commissioner Report Suggested Action: None. Informational Item Only. J. OLD BUSINESS 4 J.1. Berth 17 and Paving Project Consideration of AECOM Work Order Amendment #6 Suggested Action: Motion to approve Amendment #6 to Work Order 2015-001 with AECOM in the increased amount of $61,282.00. J.2. Port of Palm Beach District FY2019 Budget A) Presentation of Final Operating Budget Adjustments B) Ratification of the FY2019 Budget Resolution Suggested Action: Motion to approve the final Operating Budget adjustments and ratify the FY2019 Budget Resolution No. 2018-05. K. NEW BUSINESS K.1. Schedule of Board of Commissioners Meetings Suggested Action: Staff respectfully asks that the Board of Commissioners provide direction as to the schedule of meetings. K.2. Berth 1 Bulkhead Improvements Project RFQ Submissions Scoring Results and Firms Selection for Presentations Suggested Action: The Port of Palm Beach Staff recommends that the Board select the Firms for which they would like to see presentations during the November Board Meeting; then, they will rank the firms in order, with competitive negotiation to next proceed, as provided for in Florida Statutes, under the direction of the Executive Director for final selection of a Firm for the Final Design and Construction Documents, Bidding Services and Construction Management for the Berth 1 Bulkhead Replacement. L. COMMENTS FROM THE PUBLIC M. COMMENTS FROM THE BOARD OF COMMISSIONERS N. SET NEXT MEETING DATE Regular Board of Commissioners Meeting – Thursday, November 15, 2018 – 4:00 p.m. O. ADJOURNMENT NOTE: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION MADE BY THE BOARD OF COMMISSIONERS WITH RESPECT TO ANY MATTER CONSIDERED AT ANY MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS AND THAT, FOR SUCH PURPOSE, HE OR SHE NEEDS TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THE ITEMS LISTED FOR THE CONSENT AGENDA ARE CONSIDERED ROUTINE AND WILL NOT BE DISCUSSED UNLESS A COMMISSIONER DESIRES TO DISCUSS AND, IN THAT CASE, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND DISCUSSED PRIOR TO THE REGULAR AGENDA ITEMS. 5 6 Agenda Item No: F.1 Board of Commissioners Agenda Item Report Meeting Date: October 18, 2018 Submitted by: Submitting Department: Clerk's Office Item Type: Minutes Agenda Section: APPROVAL OF THE MINUTES Subject: Approval of the Minutes Background: The minutes of the following public meeting are attached for your review: September 20, 2018 Regular Board of Commissioners Meeting Financial Impact: No Financial Impact Details: Additional Information Attached: Yes Action Taken APPROVED 5-0 KMW/WMR Suggested Action: Motion to approve the minutes of the September 20, 2018 Regular Board of Commissioners Meeting. Attachments: 9-20-18 Regular Meeting Minutes.pdf 7 Port of Palm Beach Board Meeting 9/20/2018 Page 1 BOARD OF COMMISSIONERS PORT OF PALM BEACH DISTRICT Regular Board Meeting - - - Thursday, September 20, 2018 Port of Palm Beach One East 11th Street Riviera Beach, Florida 4:01 p.m. - 4:49 p.m. and 5:23 p.m. - 6:27 p.m. - - - ATTENDING: Jean L. Enright, Chair Peyton W. McArthur, Vice Chair Katherine M. Waldron, Secretary/Treasurer Blair J. Ciklin, Commissioner Wayne