Please ask for: Michelle Rowbottom Telephone: 01482 615059 Fax: 01482 613110 Email: [email protected] Text phone: 01482 300349 Date: Friday, 16 May 2014 Dear Councillor, West Area Committee The next meeting of the West Area Committee will be held at 18:30 on Wednesday, 28 May 2014 in The Calvert Centre, Calvert Lane, Kingston Upon Hull, Hull, HU4 6BH. The Agenda for the meeting is attached and reports are enclosed where relevant. Please Note: It is likely that the public, (including the Press) will be excluded from the meeting during discussions of exempt items since they involve the possible disclosure of exempt information as describe in Schedule 12A of the Local Government Act 1972. Yours faithfully, Democratic Services Officer for the Chief Executive Legal and Democratic Services, Hull City Council, The Guildhall, AlfredPage Gelder 1 of 152Street, Hull, HU1 2AA www.hullcc.gov.uk DX: 11934 HULL 1 Tel: 01482 300300 West Area Committee To: Membership: Councillors P Allen, S Baker, A Bell, S Hull, D Kirk, E. Mann, C Thomas, H R Clay and K Woods. Officers: Jane Price, Area Director for Riverside, West and Wyke Jane Redpath, Community Manager for West Michelle Rowbottom, Democratic Services Officer (5) Public Set: Reference Library Inspector Duncan Collins, Pickering Road Police Station, Hull, HU4 6TE Alerts: Councillor J Hewitt, Portfolio Holder for Customer and Neighbourhood Services Chief Executives Office, Kingston upon Hull City Council Guildhall Reception Press Office Group Secretariats Tom Clay, Political Assistant Viking Radio – [email protected] Yorkshire Post – [email protected] & [email protected] & [email protected] Radio Humberside – [email protected] Hull Daily Mail – [email protected] & [email protected] KCFM Radio – [email protected] Agenda only: [email protected] Kevin Beaton, Head Teacher Sydney Smith School Derek Jennings, 15 Chatham Street, Hull HU3 6TT,Chair of Governors at Sydney Smith Page 2 of 152 West Area Committee 18:30 on Wednesday, 28 May 2014 The Calvert Centre, Calvert Lane, Kingston Upon Hull, Hull, HU4 6BH A G E N D A PROCEDURAL ITEMS 1 Apologies To receive apologies for those Members who are unable to attend the meeting. 2 Declarations of Interest To remind Members of the need to record the existence and nature of any Personal and Discloseable Pecuniary interest in items on the agenda, in accordance with the Member Code of Conduct. Members Code of Conduct - Part D1 of the Constitution) 3 Minutes of the Meeting Held on 2.4.2014 5 - 10 To approve the minutes as atrue and correct record. 4 Public Questions There will be a period of no more than 15 minutes during which written questions may be submitted by members of the public. Unwritten questions will be taken only at the discretion of the Chair. Questions will be answered at the meeting if possible, otherwise written replies will be sent. If required, decisions will be taken under the relevant agenda item below. As the agenda is to be considered in accordance with the Council's formal committee procedures rather than a public forum, the public present will not be able to participate in the Committee's discussions on the following items. Matters may be raised further at Forums. NON-EXEMPT ITEMS Page 3 of 152 5 Short Term Lease for Community Garden Project on Unused 11 - 20 Land off Netherton Road To seek the comments of Members on the proposal. 6 Hull Local Plan to 2013 - Issues & Options Consultation 21 - 110 To seek the comments of Members on the proposed plan. 7 Springhead Golf Course 111 - 114 To provide an update on the current position. 8 Area Directors Briefing 115 - 120 To provide an update on current activity in the West area. 9 West Area Funds 121 - 136 To update Members on the current position. 10 Dates and Times of Future Meetings To discuss future meeting dates of West Area Committee. 11 West Work Programme - 2014-2015 137 - 138 To update Members on the current programme. 12 Resolution List 139 - 152 To update Members on the progress of outstanding resolutions. 13 No Exempt Items THERE ARE NO EXEMPT ITEMS ON THIS AGENDA EXEMPT ITEMS Page 4 of 152 West Area Committee 2 April 2014 PRESENT:- Councillor S. Baker, Councillor H. Clay (in the Chair), Councillor E. Mann and Councillor K. Woods IN ATTENDANCE:- J. Price (Area Director, Riverside, West and Wyke), J. Redpath (Community Manager, West Area Team) and L. Hawkins (Democratic Services Officer) M. Alford (Assistant Head of Service, Libraries and Information) minute 137 K. Ryan (Senior Public Transport Officer) minute 138 R. Choudhury (Development and Design Engineer) minute 139 J. Benson (Principal Enforcement Officer) minute 140 G. Lutkin (Investment Programmes Manager) minute 141 R. Oxley (Project Officer) minute 142 K. Sainty (Assistant Head of Service, Localities and Learning) minute 143 T. Harsley (City Safe and Early Intervention Manager) minute 144 APOLOGIES:- Councillor P. Allen, Councillor A. Bell, Councillor S. Hull, Councillor D. Kirk and Councillor C. Thomas Minute Description/Decision Action No. By/Deadline PROCEDURAL ITEMS 134 DECLARATIONS OF INTEREST No declarations of interest were made in respect of the items that follow below. 135 PUBLIC QUESTIONS No public questions were received. 136 MINUTES OF THE MEETING HELD ON 26 FEBRUARY 2014 Agreed - that the minutes of the meeting held on 26 February 2014 having been printed and circulated, be taken as read and correctly recorded and be signed by the Chair. NON-EXEMPT ITEMS Non-Key Decisions 137 CHANGES TO LIBRARY SERVICES IN WEST AREA FOR 2014/15 AND 2015/16 The City Customer Services Manager submitted a briefing paper which updated the Committee on the proposed changes to the library provision in the West Area in order to achieve a budget reduction of £415,000 as part of the £48 million savings that the Council is required to achieve over the next two years. Page 5 of 152 1 The Assistant Head of Service, Libraries and Information explained that the briefing note outlined the budget savings and how this would impact the West Area; that work was being undertaken to identify how the savings would be delivered; that the mobile library service would cease in 2014, and that the lease for the Anlaby Park Library would be signed in the near future. Agreed – that the briefing note be noted. 138 BUS STOP ON ANLABY ROAD NEAR MEADOWBANK (a-d)City ROAD RESULTS OF CONSULTATION REGARDING Streetscene POSSIBLE RELOCATION OF BUS STOP Manager The City Streetscene Manager submitted a report which outlined the results of a consultation undertaken in relation to a possible alternative location for the bus stop on Anlaby Road near Meadowbank Road and sought the Committees decision as to whether the bus stop should be relocated. Agreed – a. that this Committee thanks the staff within Streetscene Services for undertaking the consultation; b. that this Committee notes the results of the consultation; c. that the bus stop is not relocated and remains at its current location as supported by the local residents, and d. that the resident requesting the relocation of the bus stop be informed of the Committee’s decision. 139 HIGHWAYS PERFORMANCE City Streetscene Manager The City Streetscene Manager submitted a list of highways related schemes for the West Area. The Development and Design Engineer explained that the scheme to replace the damaged block paved over run area at the Henry Boot Way roundabout would be completed very soon; that Hamlyn Drive scheme was due to be completed by 2 April 2014, and that the proposed Traffic Regulation Order to introduce waiting restrictions on County Road South would be advertised on 9 April 2014. Members requested a site visit of the carriageway on Roslyn Road as residents were concerned work had not been carried out when the carriage way on both Cardigan Road and Meadowbank Road had been repaired. Agreed – that the report be noted. 140 ENFORCEMENT ANNUAL REVIEW City Planning Manager The City Planning Manager submitted a report which provided a Page 6 of 152 2 review of the planning enforcement service for 2014. Agreed – that the report be noted and this Committee supports the work priorities as set out in Table 1 of the report. 141 WEST AREA INVESTMENT PLAN 2014/15 City Neighbourhoods The City Neighbourhoods and Housing Manager submitted a and Housing briefing note which advised the Committee on the proposed Manager capital work planned for delivery by the Housing Investment Service and partners during 2014/15. Agreed – that the briefing note be noted. 142 WHITELEES COURT SHELTERED REMODELLING UPDATE City Neighbourhoods The Assistant City Manager Strategy and Renewal submitted a and Housing briefing note which updated the Committee on the final designs Manager for the remodelling of Whitelees Court and progress with the relocation of residents in advance of the works. The Committee was informed that residents had been visited to undertake sign up interviews; that one resident had moved to a residential home at their request; that residents had been relocated to properties that they had expressed an interest in, and that the remodelling of Cherry Hinton Court would not start until the work to Whitelees Court had been completed. Members commented that it had been reassuring that all the residents had been re-housed; that the relevant ward members should be kept informed of progress, and that a site visit to the benchmark property would be required. Agreed – that the briefing note be noted. 143 SCHOOL PERFORMANCE IN THE WEST AREA (a-b)City Learning and The City Learning and Skills Manager submitted a briefing note Skills Manager which provided the Committee with an update on school performance and the action that has been taken to improve performance and achieve a ‘good’ Ofsted rating.