VILLAGE OF ELM GROVE 13600 Juneau Boulevard Elm Grove, WI 53122 PUBLIC WORKS UTILITIES COMMITTEE Monday, July 15, 2013 * 6:30 PM * Parkview Room AGENDA 1. Call Meeting To Order 2. Review And Act On Minutes 3. Review And Possible Action Of Updated Mailbox Policy Documents: MAILBOX REPLACEMENT POLICY.PDF 4. Update On PP I/I 5. Update On Juneau Pathway Documents: JUNEAU PATHWAY COST REDUCTION MEMO 7-2-13.PDF 6. Update On Watertown Plank Rd. Bridge Documents: REPLACEMENT COST ESTIMATE WTPLK BRIDGE.PDF, WTPLK LOCAL BRIDGE- APPLICATION.PDF 7. Update On Municipal Water 8. Update And Possible Action On Park Condominium Water Request Documents: PWUC AGENDA MEMO PARK CONDOS 7-12-13.PDF, PARK CONDOMINIUMS-20121128- BLUEMOUND ROAD WATER MAIN EXHIBIT.PDF, PARK CONDOMINIUMS-20121128-WATER SERVICE ESTIMATE.PDF, PARK CONDOMINIUMS-20130603-WATER SERVICE ESTIMATE.PDF 9. Update On Public Works Projects 10. Other Business 11. Adjourn Any person who has a qualifying disability as defined by the Americans with Disabilities Act who requires that the meeting or materials for the meeting has to be in an accessible location or format must contact the Village Clerk, Mary S. Stredni, at 262-782-6700 or 13600 Juneau Boulevard by 3:00 PM Friday prior to the meeting so that any necessary arrangements can be made to accommodate your request. NOTICE: It is possible that members of, and possibly a quorum of, other governmental bodies of the Village may be in attendance at the above stated meeting to gather information. No action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to in the above notice. Mailbox Replacement Policy Any mailbox that is allegedly hit by Village Plow should be called in within 24 hours of storm. Once called in, a Village representative will inspect the damage to confirm whether or not it was caused by the Village snow plow. If it is determined that the Village caused the damage, then: Village will make an attempt to repair existing in a secure and workman like manner, or replace with a standard # 1 Rural Mailbox and 4” x 4” wooden post. If resident prefers to handle the repair on their own, they will be reimbursed up to $75 for materials only with a copy of the paid receipt. Receipt must be submitted to Director of Public Works for approval. If the mailbox damaged is less than 1 year old, and proof of purchase is submitted, the Village will reimburse up to $150, not to exceed original purchase price. If the Public Works Department is unable to make the repair during the winter season, a temporary repair will be made or a temporary box will be placed. DEPARTMENT OF PUBLIC WORKS Richard Paul Jr. Director of Public Works 13600 Juneau Boulevard Elm Grove, Wisconsin 53122-1679 (262) 782-6700 Fax (262) 782-8714 E-Mail [email protected] July 3, 2013 WAYS TO REDUCE THE CONSTRUCTION COSTS FOR THE JUNEAU BLVD PEDESTRIAN PATHWAY 1) Use Workforce /Account s Pavement striping-$4,300 Stump removal -$1,080 Tree Trimming -$1,800 Tree Removal - $8,000 2) Eliminate or change Eliminate a portion of the retaining wall at 14700 Juneau - $3,500 Eliminate about half of the field stone culvert ends - $3,700 Eliminate about half of the path undercut contingency - $5,000 Eliminate Greenway Terrace pavement narrowing - $2,000 Substitute 50 % N-12 poly pipe and “T” inlets for CMP - $10,000 3) Rebid in December w/ road closure option Traffic control savings - $7,000 Asphalt per ton cost savings ($100/ton vs $145/ton ) - $20,000 Total anticipated cost reduction $60,000-$70,000 The actual costs of course will depend upon the bidding climate at the time and how many bids we receive. P-67-0759 6/28/2013 STRUCTURE COSTS ROUNDED UNIT ITEM NO. ITEM DESCRIPTION UNITS TOTAL TOTAL COST SUBTOTAL 203.0200 REMOVING OLD STRUCTURE L.S. 1.00 1.00$ 60,000.00 $ 60,000.00 206.1000 EXCAVATION FOR STRUCTURE L.S. 1.00 1.00$ 10,000.00 $ 10,000.00 210.0100 BACKFILL STRUCTURE C.Y. 52.00 55.00$ 30.00 $ 1,650.00 502.3200 PROTECTIVE SURFACE TREATMENT S.Y. 296.00 300.00$ 2.50 $ 750.00 516.0500 RUBBERIZED MEMBRANE WATERPROOFING S.Y. 22.00 25.00$ 28.00 $ 700.00 CONCRETE SLAB STREAM CROSSING S.F. 2640.00 2640$ 125.00 $ 330,000.00 TOTAL$ 403,100.00 25% CONTINGENCY$ 503,875.00 80% FEDERAL$ 403,100.00 20% LOCAL$ 100,775.00 APPROACH COSTS ROUNDED UNIT ITEM NO. ITEM DESCRIPTION UNITS TOTAL TOTAL COST SUBTOTAL 204.0120 REMOVING ASPHALTIC SURFACE MILLING S.Y. 1066.67 1070.00$ 2.00 $ 2,140.00 204.0150 REMOVING CURB & GUTTER L.F. 200.00 200.00$ 3.00 $ 600.00 205.0100 EXCAVATION COMMON C.Y. 500.00 500.00$ 1.75 $ 875.00 305.0120 BASE AGGREGATE DENSE 1 1/4-INCH TON 150.00 150.00$ 12.00 $ 1,800.00 415.0410 CONCRETE PAVEMENT APPROACH SLAB S.Y. 240.00 240.00$ 115.00 $ 27,600.00 465.0105 ASPHALTIC SURFACE TON 118.80 120.00$ 80.00 $ 9,600.00 601.0409 CONCRETE CURB & GUTTER 30-INCH TYPE A L.F. 200.00 200.00$ 12.00 $ 2,400.00 643.0100 TRAFFIC CONTROL (PROJECT) EACH 1.00 1.00$ 5,000.00 $ 5,000.00 TOTAL$ 50,015.00 25% CONTINGENCY$ 62,518.75 80% FEDERAL$ 50,015.00 20% LOCAL$ 12,503.75 A. SUBTOTAL CONSTRUCTION COSTS$ 566,393.75 B. STATE REVIEW FOR CONSTRUCTION (12%)*$ 67,967.25 TOTAL OF A + B$ 634,361.00 PLAN DEVELOPMENT (12%)*$ 67,967.25 STATE REVIEW FOR DESIGN (4%)*$ 22,655.75 TOTAL OF A + B$ 90,623.00 * Percentage per WisDOT 2013-2018 Local Bridge Program Application Instructions WisDOT 2013-2018 Local Bridge Program Application NOTE: This application is required for each new potential 2013-2018 program cycle project. Please review the application instructions (see link below) to assist you in completing the application. Local Bridge Application Instructions Project Description Project Sponsor: Village of Elm Grove Facility Owner: Same as Sponsor Project Location: Municipality: Village of Elm Grove County: Waukesha On Route: Watertown Plank Road At Route (Start): Elm Grove Road Offset: 0.1 (miles) Toward Route (End): Legion Drive Note: Attach an 8½ x 11 map showing the project location. A WISLR map is REQUIRED (refer to the following link: http://www.dot.wisconsin.gov/localgov/wislr/ ). Existing Bridge ID#: P-67-0759 Length of Project: 200.0 (feet) Average Daily Traffic (ADT): 13,300 ADT Year: 2009 Posted or Statutory Speed Limit(s): 25 (mph) Functional Classification:Minor Arterial Existing Facility Bridge Type: Bridge If Other, specify: Feature the Structure Passes Over: Underwood Creek Clear Roadway Width of Bridge: 36.5 (feet) Bridge Length: 26.6 (feet) Number of Spans: 1 Approach Pavement Width: 34 (feet) Is the bridge on the 2012 or newer NBI list? Yes No Most Recent Inspection Date: 10/26/2012 Bridge Build Year: 1963 Bridge Rehabilitation Year: 1996 Is scour currently a problem? Yes No Sufficiency Rating: 15 Structurally Deficient Functionally Obsolete Existing sidewalk? Yes No Are sidewalks designated as part of a regional or local bicycle or pedestrian system? Yes No Existing bicycle/pedestrian accommodations? Yes No Are bicycle/pedestrian accommodations designated as part of a regional or local bicycle or pedestrian system? 1-28-2013 A-1 Yes No Lighting: System Lighting Style:Standard Approach Pavement Type:Asphalt Sub-standard alignment? Horizontal: Yes No Vertical: Yes No Does a railroad facility exist within 1,000 feet of the project limits? Yes No If yes, specify: At-grade Crossing NOTE: Rail improvements are not eligible for Local Bridge program funding. Known safety issues? Yes No If yes, specify: (consider applying for Highway Safety Improvement Program [HSIP] funds if applicable) Project Justification Explain why the project is needed, including the scope and appropriate detail on the project’s uniqueness and complexity. Describe specific deficiencies such as deck or abutment condition, structural element deterioration or substandard width, etc. Include and separately identify any 100% locally funded components of the project that are part of the overall improvement. The bridge is suffering from a variety of structural related deficiencies. The concrete abutments exhibit cracking with efflorescence with one large spall on the west abutment. The wearing surface exhibits various cracking over the entire area. The concrete railings exhibit numerous areas of spalling and cracking and do not meet current WisDOT standards. Although the deck is not visible due to the wearing surface, water is leaking through the deck/channel girder system, indicating that the deck likely cracked full depth. Several of the pre-stressed adjacent channel beams exhibit efflorescence between the beams and have had concrete surface repairs performed in past which are beginning to crack and delaminate. Other beams have received repairs by filling of the areas between the webs of the channel beams. Of particular importance is beam #17 which, at the time of the most recent inspection, had over 50% section loss and spalling with exposure of the prestressing strands and non-prestressed steel reinforcement. The Village has used temporary barrier wall to divert traffic and prevent live loading on this particular beam. In addition, the deck has developed a 1' X 2' hole through the thickness of the entire superstructure (wearing surface, deck, and beam). In addition to the structural deficiencies, the existing bridge is not wide enough to accommodate pedestrian and bicycle facilities. The Village is requesting a Bridge Replacement since a rehabilitation would be very unlikely to correct all of the noted deficiencies.