OOTACAMUND GYMKHANA CLUB 123rd ANNUAL REPORT 2018-2019 OOTACAMUND GYMKHANA CLUB 123rd ANNUAL REPORT 2018-2019 Estd 1896 Finger Post, Ootacamund, The Nilgiris - 643 006 South India, Tamil Nadu. Phone : 0423-2442254, 2448497 Fax : 2445967 Mobile : 94887 73351 E-Mail : [email protected] , [email protected] www.ootygymkhana.club 1 OOTACAMUND GYMKHANA CLUB 119th ANNUAL REPORT 2014-2015 2 OOTACAMUND GYMKHANA CLUB 123rd ANNUAL REPORT 2018-2019 OOTACAMUND GYMKHANA CLUB EXECUTIVE COMMITTEE MEMBERS FOR THE YEAR 2018-2019 1 T.GUNDAN PRESIDENT 2. R.SHYAM SUNDER VICE PRESIDENT 3. K.KRISHNAKUMAR HONORARY SECRETARY 4. JUNAID ALI SAIT GOLF CAPTAIN 5. SATHISH BALAGOPAL HONORARY TREASURER 6. M.P.GEORGE COMMITTEE MEMBER 7. MANTHRACHALAM .K COMMITTEE MEMBER 8. MURALI KHEMCHAND COMMITTEE MEMBER 9. RANGASWAMY .P COMMITTEE MEMBER 10. LEELAKRISHNAN.N. COMMITTEE MEMBER 11. KANDAVADIVEL.K COMMITTEE MEMBER 12. S. RAMASUBRAMANIAM COMMITTEE MEMBER 13. KUMARASWAMY .P COMMITTEE MEMBER 14. A. SURENDRAN COMMITTEE MEMBER 14. MRS. INNOCENT DIVYA EX- OFFICIO MEMBER THE COLLECTOR OF NILGIRIS 15. MR.GURUSWAMY DABBALA, I.F.S., EX- OFFICIO MEMBER DFO, NILGIRI FOREST DIVISION 3 OOTACAMUND GYMKHANA CLUB 123rd ANNUAL REPORT 2018-2019 MEETINGS There were Four Meetings of the Executive Committee during the year 2018-2019.Details of attendance of each Committee Member at the meetings of the Executive Committee are as under:- Name No.of Meetings attended 1 T.GUNDAN PRESIDENT 4 2 R.SHYAM SUNDER VICE PRESIDENT 3 3 K.KRISHNAKUMAR HONORARY SECRETARY 4 4 JUNAID ALI SAIT GOLF CAPTAIN 3 5 SATISH BALAGOPAL HONORARY TREASURER 3 6 M.P.GEORGE EXECUTIVE COMMITTEE MEMBER 3 7 K.MANTHRACHALAM EXECUTIVE COMMITTEE MEMBER 4 8 MURLIKHEMCHAND EXECUTIVE COMMITTEE MEMBER 4 9 P.RANGASWAMY EXECUTIVE COMMITTEE MEMBER 3 10 N.LEELAKRISHNAN EXECUTIVE COMMITTEE MEMBER 2 11 K.KANDAVADIVEL EXECUTIVE COMMITTEE MEMBER 3 12 S.RAMASUBRAMANIAM EXECUTIVE COMMITTEE MEMBER 4 13 P.KUMARASWAMY EXECUTIVE COMMITTEE MEMBER 2 14 A.SURENDRAN EXECUTIVE COMMITTEE MEMBER 1 4 OOTACAMUND GYMKHANA CLUB 123rd ANNUAL REPORT 2018-2019 OOTACAMUND GYMKHANA CLUB Registered Office: CIN : U91990TZ1896NPL000137 Finger Post Ph. (0423) 2442254, 2448497 Udhagamandalam Fax: (0423) 2445967 The Nilgiris-643006. E-mail: [email protected] NOTICE OF THE MEETING Notice is hereby given that the 123rd Annual General Meeting of the Club will be held at the Registered Office of the Club on Saturday 28th September 2019, at 5.30 pm, to transact the following business. You are requested to attend the meeting. ORDINARY BUSINESS: 1. To receive, and if deemed fit, approve and adopt the report of the Executive Committee on the working of the Club for the year 2018-19, the Audited Income and Expenditure Account for the year ended 31.03.2019, the Audited Balance Sheet as on that date, and the Auditor's report thereon. 2. To appoint Statutory Auditors for the year 2019-20 and to authorize the Executive Committee to fix their remuneration. BY ORDER OF THE EXECUTIVE COMMITTEE PLACE: OOTACAMUND Sd: K.KRISHNAKUMAR DATE : 20-08-2019 HONORARY SECRETARY 5 OOTACAMUND GYMKHANA CLUB 123rd ANNUAL REPORT 2018-2019 OOTACAMUND GYMKHANA CLUB, OOTACAMUND REPORT OF THE EXECUTIVE COMMITTEE To the Members, The Executive Committee has pleasure in submitting their 123rd Annual Report of the Company together with the Audited Statements of Accounts for the year ended 31st March, 2019. 1. FINANCIAL RESULTS The Company's financial performance for the year under review along with previous year's figures is given hereunder: Particulars 31.03.2018 31.03.2019 (Amount in Rs lakhs) (Amount in Rs lakhs) Revenue from Operations 62.03 58.25 Other Income 123.16 137.91 Total Income 185.20 196.16 Less: Interest Nil Nil Surplus before Depreciation & Ta x 73.19 62.43 Less Depreciation 6.14 6.40 Surplus after depreciation and Interes t 67.05 56.03 Less: Current Income Tax 17.90. 19.81 Less Previous year adjustment of Income Tax , Nil Nil Less Extra ordinary Items Nil Nil Surplus after Tax 49.15 36.22 Dividend (including Interim if any and final ) Nil Nil Surplus after dividend and Tax Nil Nil Amount transferred to General Reserve 49.15 36.22 Balance carried to Balance Sheet 49.15 36.22 Earnings per share (Basic) Nil Nil Earnings per Share(Diluted) Nil Nil 6 OOTACAMUND GYMKHANA CLUB 123rd ANNUAL REPORT 2018-2019 2. REVIEW OF BUSINESS OPERATIONS AND FUTURE PROSPECTS This year's workings have resulted in a pre tax surplus of Rs.56,03,426. 97/-and Rs.36,21,831. 97/- as post tax surplus after depreciation amounting to Rs. 6,39,712.17/-towards a surplus of Rs.49,14,951.06/- last year. Your committee proposes to transfer to reserves and surplus the above said post tax surplus. New members admitted during the year were 17. The membership as on 31-03-2019 stands at885. The Catering, Refreshments, Accommodation and smoke departments have resulted in surpluses of Rs.7,30,434.33/-, Rs.8,39,170.10/- ,Rs.44,01,585.66/- and Rs 4786.25 respectively. There is a deficit of Rs.1,39,745.00/- in the Billiards TT & cards department and Rs.11,198.29 in Golf Department. There is an overall surplus of Rs.58,25,033.05/-before depreciation, general, administrative and common expenses. The investment in fixed deposits with the banks stood at Rs.11,053,2355.40/- as on 31-03-2019 against Rs.99,019,202.90 in the previous year. We have earned a sum of Rs.78,274,04.28 as interest on deposits and Rs.1,52,950 on savings accounts as against Rs.66,70,500.07 and Rs. 1,06,318.05,respectively in the previous year. During the year two television sets having written down value of Rs 36845.28/- were lost due to theft, the insurance claim for the same is yet to be received. The claim towards Golf course permit fee for the years from 1986 onwards stands at Rs.57,51,63,729/-, as per the letter number 13536/1995/D1 dated 30/06/2018 from district forest officer Nilgiris forest division Udhagamandalam. There is another letter From The District Forest officer Nilgiri forest division Udhagamandalam dated 03/07/2019 wherein they have demanded the club to pay Rs.3,19,22,900/- based on the net present value method towards diversion of forest land for non-forestry purpose, under the forest conservation act 1980. In this letter they have permitted us to pay this amount in 10 ( Ten) equal annual installments. However both the demands are not acknowledged as debt by the club. The Details of the demands are as follows: Demand vide letter dated 30/06/2018: Rs.57,51,63,729.00 Demand vide letter dated 03/07/2019: Rs. 3,19,22,900.00 -------------------------- TOTAL Rs. 60,70,86,629.00 ================ Refer note number 27(i)(a) & (b) in the notes to the accounts. As regards the demand by the commercial tax department towards the luxury tax, the matter remains as such and no further development over the last year has taken place. As the original demand of Rs.8,43,690/- has not been deleted, this sum also has been treated as a contingent liability. Lease Rent for Fasli has been demanded by the District Tahsildar, Ootacamund vide letter no.1427RCA4/11697/2004 dated 01.09.2017for a sum of Rs.14,17,53,721/-. Writ petition is moved by the club to reconsider the lease rent. Earlier one writ petition was filed in 2012 for the same case. The court has agreed to hear both cases combined together. Over the years the following amounts have been paid under protest. 7 OOTACAMUND GYMKHANA CLUB 123rd ANNUAL REPORT 2018-2019 DATE/YEAR AMOUNT (RS) 16.01.2012 5,02,775.00 27.03.2014 5,02,775.00 20.03.2015 5,02,775.00 25.04.2016 5,02,775.00 31.05.2017 5,02,775.00 20.03.2018 5,02,775.00 30.11.2018 5,00,000.00 30.11.2018 5,00,000.00 TOTAL 40,16,650.00 Excess water withdrawal fees of Rs.5,15,605 has been demanded by the Superintending Engineer, Generation circle, Kundah vide letter no SE/G/K/AO/AAO/CAS/A1/F. GYMKHANA/D 289 dated 29.04.2017. This sum is treated as contingent liability. We have this year added a sum of Rs. 3,52,205.45 to our fixed assets. The main items of addition comprise of Aspee Bolo Power Sprayer, CCTV, Computer and accessories, fan, furniture club house, furniture deluxe cottage, Kitchen equipment's, UPS (3KVA SINE WAVE ONLINE UPS) and Water Purifier. Owing to a landmark judgment by the Hon'ble Supreme Court of India in the Bangalore Club case, the principle of mutuality was not extended to the income earned on investments, more particularly Fixed Deposits with banks in the case of your Club. As a result income tax became payable on such income. The Club has made a Provision for Income Tax at 26% on such income for the current year amounting to Rs.19, 81,595.00. 3. MATERIAL CHANGES AND COMMITMENT IF ANY AFFECTING THE FINANCIAL POSITION OF THE COMPANY OCCURRED BETWEEN THE END OF THE FINANCIAL YEAR TO WHICH THIS FINANCIAL STATEMENTS RELATE AND THE DATE OF THE REPORT No material changes and commitments affecting the financial position of the Company occurred between the end of the financial year to which this financial statements relate and the date of this report. 4. CONSERVATION OF ENERGY, TECHNOLOGY ABSORPTION, FOREIGN EXCHANGE EARNINGS AND OUTGO The provisions of Section 134(m) of the Companies Act, 2013 do not apply to our Company.