Creative Communities Assessment Committee Agenda Tuesday 22 September 2020, 9.00am Manawatū District Council Chambers, 135 Manchester Street, Feilding www.mdc.govt.nz MEMBERSHIP Chairperson Joe McMenamin Deputy Chairperson Alicia McLachlan Members Councillor Heather Gee-Taylor Councillor Hilary Humphrey Community Representatives Alicia McLachlan Joe McMenamin Sue James Mike Dee Tangata Whenua Representative Kim Savage TERMS OF REFERENCE Responsibilities Assess applications in accordance with the Creative Communities Scheme Guidelines. Delegated Authority Make allocations in accordance with Creative Communities Scheme Guidelines Quorum Four members of the committee. Meeting Cycle Meetings held as and when required Dr Richard Templer Chief Executive 2 ORDER OF BUSINESS PAGE 1. MEETING OPENING 2. APOLOGIES 3. CONFIRMATION OF MINUTES 4 Draft resolution: That the minutes of the Creative Communities Assessment Committee meeting held on 23 June 2020 be adopted as a true and correct record. 4. NOTIFICATION OF LATE ITEMS Where an item is not on the agenda for a meeting, that item may be dealt with at that meeting if: 4.1 The Committee by resolution so decides; and 4.2 The Chairperson explains at the meeting at a time when it is open to the public the reason why the item is not on the agenda, and the reason why the discussion of the item cannot be delayed until a subsequent meeting. 5. DECLARATIONS OF CONFLICTS OF INTEREST Notification from elected members of: 5.1 Any interests that may create a conflict with their role as a committee member relating to the items of business for this meeting; and 5.2 Any interests in items in which they have a direct or indirect pecuniary interest as provided for in the Local Authorities (Members’ Interests) Act 1968 6. PRESENTATIONS Representatives from the following organisations will be in attendance to speak to their applications: 9.05am Application 3 - Highland Home Christian Camp, Emma Foster 9.20am Application 5 - Tangimoana Community Committee, Hilary Oxley 9.35am Application 6 - Manawatū Access Radio, Helen King 9.50am Application 7 - Cheltenham Community Committee, Keith Robertson 7. REPORTS 11 7.1 ROUND 1 - CREATIVE COMMUNITIES FUNDING APPLICATIONS 2020-21 Report of the General Manager – Community and Strategy dated 07 September 2020. 8. CONSIDERATION OF LATE ITEMS 9. MEETING CLOSURE 3 MINUTES MEETING TIME CREATIVE COMMUNITIES TUESDAY 23 JUNE 2020 9.04AM ASSESSMENT COMMITTEE Minutes of a meeting of the Creative Communities Assessment Committee held on Tuesday 23 June 2020, commencing at 9.04am in the Manawatū Room, 135 Manchester Street, Feilding. PRESENT: (Chairperson) Cr Hilary Humphrey Cr Heather Gee-Taylor Alicia McLachlan (Community Representative) Sue James (Community Representative) Joe McMenamin (Community Representative) APOLOGIES: Mike Dee (Community Representative) Kim Savage (Tangata Whenua Representative) IN ATTENDANCE: Janine Hawthorn (Community Development Adviser) Allie Dunn (Governance Team Leader) Steph Skinner (Governance Officer) CC 20/013 MEETING OPENING Allie Dunn, Governance Team Leader declared the meeting open. CC 20/014 APPOINTMENT OF CHAIRPERSON AND DEPUTY CHAIRPERSON Report of the General Manager – Community and Strategy dated 27 May 2020 seeking appointment of the Chairperson and Deputy Chairperson for the Creative Communities Assessment Committee. RESOLVED That the Creative Communities Assessment Committee use System B of Clause 25 of Schedule 7 of the Local Government Act 2002 for the election of its Chairperson and Deputy Chairperson. Moved by: Cr Hilary Humphrey Seconded by: Joe McMenamin CARRIED RESOLVED That the Creative Communities Assessment Committee appoints Joe McMenamin as its Chairperson. Moved by: Joe McMenamin Seconded by: Alicia McLachlan CARRIED 4 MINUTES MEETING TIME CREATIVE COMMUNITIES TUESDAY 23 JUNE 2020 9.04AM ASSESSMENT COMMITTEE RESOLVED That the Creative Communities Assessment Committee appoints Alicia McLachlan as its Deputy Chairperson. Moved by: Joe McMenamin Seconded by: Cr Heather Gee-Taylor CARRIED Joe McMenamin took the chair at 9.08am. CC 20/015 APOLOGIES RESOLVED That the apologies from Mike Dee, Community Representative and Kim Savage, Tangata Whenua Representative be accepted. Moved by: Cr Hilary Humphrey Seconded by: Sue James CARRIED CC 20/016 CONFIRMATION OF MINUTES RESOLVED That the minutes of the Creative Communities Assessment Committee meeting held on 26 February 2020 be adopted as a true and correct record. Moved by: Alicia McLachlan Seconded by: Cr Hilary Humphrey CARRIED CC 20/017 NOTIFICATION OF LATE ITEMS There were no late items notified for consideration. CC 20/018 DECLARATIONS OF CONFLICTS OF INTEREST Joe McMenamin – Te Manawa Family Services and Feilding Scout and Guide Hall Committee CC 20/019 PRESENTATION - APPLICATION 11 - CELTIC SPRINT Sheran Hancock spoke to the committee regarding the application from Celtic Sprint and answered questions from the floor. They are looking at ways to incorporate a bi- cultural flavour into the event. Kappa haka explore the theme set each year, and this 5 MINUTES MEETING TIME CREATIVE COMMUNITIES TUESDAY 23 JUNE 2020 9.04AM ASSESSMENT COMMITTEE may be mixed with a little bit of bagpipe for something very different. Alicia asked for the breakdown of funding, and the committee was advised door sales might pick up a large balance of unattained funds. Many local community groups perform with over 100 Feilding volunteers. This bi-annual event has been running for 10 years and has become a highlight for generational children supporting younger siblings performing. Investigating the potential to sell packages to retirement villages and rest homes. Live streaming the event should pay for itself and potentially add additional promotion for Feilding town and district. The meeting was adjourned at 9.23am. Chairperson advised that we would be reviewing the applications as weighted by the outcome of scores. (Highest scoring applicant to lowest). Janine Hawthorn advised the reason for this was to allocate funding based on applications meeting the Creative Communities criteria from highest to lowest, not the amount of funding applied for. The meeting reconvened at 9.30am. CC 20/020 PRESENTATION - APPLICATION 16 - AWA PUORO KI TE AO Sebastian Lowe spoke on their application. Awa Puoro ki te Ao was formed last year running workshops including Maori instruments and holistic wellbeing, held in various spaces and libraries, working with several high schools. They were productive during lock down developing resources to alleviate boredom for community members to use during Covid 19. Being based in Whanganui, they would love to be able to connect with the Manawatu forming relationships in different towns. Currently have contacts in Marton and would like to collaborate with our high school. Workshops are Based on Medicine and holistic wellbeing / healing and tailored to the space or Individual environment to meet the needs and group requirements of those attending. Three locations currently set for one-day workshops in Palmerston North and Rangitikei. Each workshop is complete unto itself, one off, maximised to 30 people with up to five facilitators. The applicant was advised funding needs to be spent within our district and they are happy to develop workshops to meet any need within the Feilding District. Programmes are intergenerational, often supporting Community centres and local groups in the lower economic scale. Previous work completed with substance and alcohol abuse had positive outcomes. NOTE: The Committee recommended in future replies to applicants express this funding is district wide and includes the wider Manawatu, not just Feilding. CC 20/021 PRESENTATION - APPLICATION 14 - REALM Suzette Stephens did not show. 6 MINUTES MEETING TIME CREATIVE COMMUNITIES TUESDAY 23 JUNE 2020 9.04AM ASSESSMENT COMMITTEE CC 20/022 ROUND 2, CREATIVE COMMUNITIES FUNDING APPLICATIONS – 2019-20 Report of the General Manager – Community and Strategy dated 9 June 2020 that presented for assessment and determination seven applications which have been received for Round 2 of the 2019/20 Creative Communities Funding Scheme. RESOLVED That the Creative Communities Assessment Committee grants $8,000.00 to Celtic Spirit for the Manawatu 2020 Tattoo. Moved by: Sue James Seconded by: Alicia McLachlan CARRIED RESOLVED That the Creative Communities Assessment Committee grants $2690.00 to Little Dog Barking Theatre for the Turn on the Lights Tour the Manawatu. Moved by: Cr Hilary Humphrey Seconded by: Sue James CARRIED RESOLVED That the Creative Communities Assessment Committee grants $2419.80 to Awa Puoro ki te Ao for Awa Puoro ki te Ao workshops. Moved by: Cr Heather Gee-Taylor Seconded by: Joe McMenamin CARRIED RESOLVED That the Creative Communities Assessment Committee grants $3591.00 to Feilding Little Theatre Players for resurrecting their previous production Penalties, Pints and Pirouettes post Covid. Moved by: Alicia McLachlan Seconded by: Sue James CARRIED RESOLVED 7 MINUTES MEETING TIME CREATIVE COMMUNITIES TUESDAY 23 JUNE 2020 9.04AM ASSESSMENT COMMITTEE That the Creative Communities Assessment Committee grants $725.00 to ReaLM for the ReaLM Literacy Tour. Moved by: Cr Hilary Humphrey Seconded by: Alicia McLachlan CARRIED Having declared a conflict of interest, Chairperson Joe McMenamin left the meeting and Deputy Chairperson Alicia McLachlan took the chair at 10.11am. RESOLVED That the Creative Communities Assessment Committee grants $3000.00 to Te Manawa Family Services for their Anti-Bullying Projects