Introduction To Mozilla Thunderbird. Bob Booth January 2008 AP-Tbird1 © University of Sheffield Bob Booth Introduction to Thunderbird Contents 1. Introduction.....................................................................................3 2. Installing Thunderbird on Campus PCs .......................................4 2.1 MANAGED XP SERVICE ............................................................................................................................ 4 2.2 PERSONAL WINDOWS (UNMANAGED) PCS ................................................................................................ 5 2.3 PASSWORDS .............................................................................................................................................. 5 3. Using Thunderbird..........................................................................6 4. Received Messages........................................................................7 4.1 READING NEW MAIL................................................................................................................................. 7 4.2 DELETING MESSAGES ............................................................................................................................... 7 4.3 SORTING MESSAGES ................................................................................................................................. 8 4.4 MESSAGE HEADERS .................................................................................................................................. 8 4.5 JUNK MAIL................................................................................................................................................ 8 4.6 SEARCHING FOR TEXT IN MESSAGES......................................................................................................... 9 5. Sending a Mail Message ..............................................................11 5.1 SENDING TO MORE THAN ONE PERSON................................................................................................... 12 5.2 UNIVERSITY EMAIL ADDRESSES ............................................................................................................. 12 5.3 FORMATTING THE MESSAGE ................................................................................................................... 13 5.4 RESTRUCTURING THE MESSAGE.............................................................................................................. 13 5.5 SENDING WEB OR EMAIL ADDRESSES..................................................................................................... 14 5.6 SAVING DRAFTS...................................................................................................................................... 14 5.7 SAVING TEMPLATES................................................................................................................................14 5.8 SPELL CHECKING THE MESSAGE ............................................................................................................. 15 5.9 REPLYING ............................................................................................................................................... 16 5.10 FORWARDING A MESSAGE ...................................................................................................................... 17 5.11 PRINTING MESSAGES .............................................................................................................................. 18 6. Address Books and Mailing Lists ...............................................19 6.1 ADDRESS BOOKS AND DIRECTORIES ....................................................................................................... 19 6.2 MAILING LISTS........................................................................................................................................ 22 7. Signatures, Identities and vCards...............................................26 7.1 IDENTITIES .............................................................................................................................................. 27 7.2 VCARDS .................................................................................................................................................. 28 8. Organising Folders.......................................................................30 8.1 NEW FOLDERS......................................................................................................................................... 30 8.2 MOVING AND COPYING MESSAGES......................................................................................................... 31 8.3 DELETING MESSAGES ............................................................................................................................. 31 8.4 SECOND LEVEL FOLDERS ........................................................................................................................ 31 9. Sending and Receiving Attachments..........................................32 9.1 RECEIVING FILES .................................................................................................................................... 32 9.2 SENDING FILES........................................................................................................................................ 33 9.3 FORWARDING A MESSAGE WITH AN ATTACHMENT................................................................................. 33 10. New Mail Filtering .........................................................................34 11. Vacation Messages.......................................................................36 12. Appendix: Installing Thunderbird ...............................................37 12.1 SETTING UP THUNDERBIRD ..................................................................................................................... 37 12.2 SETTING UP YOUR EMAIL ACCOUNT ....................................................................................................... 38 12.3 SECURITY SETTINGS................................................................................................................................38 12.4 FINDING YOUR IMAP FOLDERS .............................................................................................................. 39 2 Bob Booth Introduction to Thunderbird 1. Introduction For many years CiCS has provided versions of Pegasus Mail for PCs. In 2006 we began recommending Thunderbird instead. Thunderbird was created by the makers of Firefox, and has versions for PCs, Macintosh, Linux and Unix. It works very well with the mail storage methods used at the University of Sheffield. CiCS recommends that you use Thunderbird to access and send mail messages. However, the mail storage system that holds your mail messages will allow you to access these using Webmail, Outlook, Eudora or Pegasus. You can effortlessly switch between these mailers at any time. CiCS has created installer and conversion utilities to make it easy to set up and use Thunderbird on PCs at the University. This document also provides instructions for installing Thunderbird on a computer off campus. This document explains how to install Thunderbird at work and at home, and how to use many features of Thunderbird. It is complemented by a set of web pages that include hints and tips and solutions to common problems. For more information see www.shef.ac.uk/cics/thunderbird These pages also contain information about anti-spam measures which van be read as web pages or downloaded as a PDF document entitled Anti-Spam in Thunderbird. 3 Bob Booth Introduction to Thunderbird 2. Installing Thunderbird on Campus PCs 2.1 Managed XP Service To install Thunderbird on the Managed XP Service, load the Applications menu, and then from the Applications menu select Thunderbird Mailer to install Thunderbird onto your U: drive. A Thunderbird icon will appear on the Programs menu, so that you do not have to load the Applications menu to use Thunderbird in future. In Pegasus Mail you may have a folder structure, distribution lists, and address books. CiCS have provided a script that will create copies of these for Thunderbird, but will leave the original Pegasus versions intact. From the Windows XP Start menu, select Run. In the dialog box type in the following command exactly: S:\THUNDERBIRD\CONVERT.BAT Click OK to run the script. When it has finished, close, then restart Thunderbird and you will see all your Pegasus Mail folders. You may also need to import your old Pegasus mailing lists and address books. Page 26 has instructions on how to do this. 4 Bob Booth Introduction to Thunderbird 2.2 Personal Windows (unmanaged) PCs To install Thunderbird on your personal PC, use My Computer or Windows Explorer, to open the S: drive and then the folder labelled WinXP, or Win NT or Win9x as appropriate. Towards the end of this folder you will see an Install Thunderbird Mailer icon. Double-click this icon to install Thunderbird onto your U: drive and to set up your IMAP mail account. You will be invited to convert your Pegasus Mail folders, address books and mailing lists into Thunderbird. Click Yes and a Command window will open and run a script that creates copies of these for Thunderbird, but will leave the original Pegasus versions intact. When it has finished you should confirm that you wish to use Thunderbird as your default mailer. Thunderbird will start up and be