1 AGENDA OF ORDINARY MEETING OF THE CANTONMENT BOARD TO BE HELD ON 8 FEBRUARY 2021 AT 1200 HOURS IN THE OFFICE OF THE CANTONMENT BOARD, DEHRADUN ----------------------------------------------------------------------------------------------------------------------------- 714-1 DEVOLUTION OF POWERS OF VICE-PRESIDENT OF CANTONMENT BOARDS & CONSTITUTION OF THREE COMMITTEES-REGARDING DATED 03.02.2021. 1. Reference Govt of India, Min of Def, DG DE, Delhi Cantt letter No. 29/Business Regulation /C/ DE/2021 dated 03.02.2021 enclosed with PD DE, Central Command letter No. 32670/Gen/BR/77 dated 04/02/2021 thereby directing to make certain revision for reconsideration of Draft Business Regulation of Dehradun Cantt by the Board, as follows: (i) To constitute three Committees-the Finance Committee, the Education Committee and the Health & Environment Committee under Section 48(e) of the Cantonments Act, 2006 and to suitably amend Business Regulations for constitution of said Committees consistent with the composition and delegate roles and responsibilities and functions suggested by the Government. (ii) The Civil Area Committee may be empowered to exercise the powers, duties and functions of the Board as required under Section 137(2) (the Board to take such measures as are necessary in its opinion for preservation of breeding of mosquitoes, insects of any bacterial or viral carriers of disease in public places under the control or management of the Board), Section 151 (Permission for use of new burial or burning ground), Section 168 (Disinfection of building or articles therein), Section 169 (Destruction of infectious hut or shed) & Section 170(Temporary shelter for inmates of disinfected or destroyed building or shed). (iii) Cantonment Board may through a resolution, delegate the functions provided under Section 353 of the Cantonments Act, 2006 to the Vice-President of the Board. (iv) In Class I, II & III Cantonment Boards, except the Vice-President no other Elected Member should be nominated to more than two of the Committees. 2. The DG, DE, have also observed that the Committees will be recommendatory in nature and will require confirmation by the Boards as per earlier resolution of the Board, which is not in consonance with the proposed amendments of Business Regulations with the MoD letter No. 14(12)/2018-D (Q&C) C/dated 23.12.2019. 3. It has also been directed to forward CBR/by conducting a Special Board Meeting, to the Directorate of Defence Estates, CC by including the para No.23 in Draft Business Regulation of Dehradun Cantt. S.No. REGULATIONS FOR READ 1 Regulation No. The minutes of the Finance The minutes of the Finance Committee 20(xi) Committee shall be shall be recorded in a separate book and recorded in a separate shall be placed before the Board at its next book and shall be placed meeting. before the Board at its next meeting. 2 Provided that the decisions of the Finance Committee on Regulation 20(iii)(b) & (e) are deemed to be the decisions of the Board. 2 Regulation No. The minutes of the Health The minutes of the Health and 21(xi) and Environment Environment Committee shall be recorded Committee shall be in a separate book and shall be placed recorded in a separate before the Board at its next meeting. book and shall be placed before the Board at its next Provided that the decisions of the Health meeting. and Environment Committee on Regulation 21(iii)(a), (b), (c), (e), (f), (g), (j) & (e) are deemed to be the decisions of the Board. 3 Regulation No. The minutes of the The minutes of the Education Committee 22(xi) Education Committee shall shall be recorded in a separate book and be recorded in a separate shall be placed before the Board at its next book and shall be placed meeting. before the Board at its next meeting. Provided that the decisions of the Education Committee on Regulation 22(iii)(a) & (b) are deemed to be the decisions of the Board. 4 In compliance to the above mentioned directions contained in sub-para (i)(ii)(iii)&(iv) of para 1 and para 2, the Office has amended the Draft Business Regulation, of Dehradun accordingly, which is being placed on the table for the consideration of the Board and for forwarding the amended/revised Business Regulations to the Central Government, through PD DE, CC/DGDE for approval and714 thereafter-1 RESOLUTION: its notification- in the Gazette. Considered by the Board members by pursuing the letters of Govt. of India, Min of Defence, DG DE, PD DE, CC & MoD ID together with duly amended/revised Draft Business Regulations accordingly, The Board unanimously resolved of approve the duly amended/revised Draft Business Regulations of Dehradun Cantt as per Government of India directions contained on the agenda side, for forwarding the same to higher authorities. In the light of discussion between the Cantonment Board Dehradun and Directorate of Defence Estates, Central Command, The Board further resolved to approve financial power for expenditure upto Rs. 5,00,000/- to the Finance Committee. 715-2 VARY OF CONSTITUTION OF CANTONMENT BOARD DEHRADUN Reference DG DE, Govt. of India, Min of Defence, Raksha Sampada Bhawan letter No. 76/38/Ordinary Election/C/DE/2019 Vol-III dated 01 Feb., 2021 thereby forwarding copy of MoD ID No. 14(8)/2019-D (Q&C) dated 12.01.2021 on the subject matter. 3 The Govt of India, Ministry of Defence D(Q&C) vide their above mentioned ID has informed that the competent Authority has approved the proposal to vary the constitution of 56 Cantonment Boards for a period of one year w.e.f. 11.02.2021 or till such time the Boards are constituted, whichever is earlier. The Government of India, Min of Def letters are placed on the table for noting of all members of the Board. RESOLUTION: The matter was considered by the Board Members and noted. 716-3 EXTENSION OF CONTRACT OF CHARTERED ACCOUNTANT FOR THE IMPLEMENTATION OF ACCURAL BASED ACCOUNTING SYSTEM (ABAS) AND TAXATION MATTERS To consider the Office report which states that M/S Anand Behl Verma & Company (Chartered Accountants), G-346 Nehru Colony, Dehradun was engaged vide Contract Agreement dated 1.3.2020 for a period of 11 months w.e.f. 01.03.2020. The contract has expired on 31.01.2021. Office report further states that the services of the above mentioned chartered Accountant Firm is required for data entries in ABAS and also for taxation matters, e.g. GST, Income Tax (TDS return) etc by engaging data entry operator of his Firm and to be supervise by Chartered Accountant of the Firm, at the sane professional fee of Rs. 25,000/- p.m. + GST as applicable and at the same Terms & Conditions. Board may decide. RESOLUTION: The matter was considered by the Board at length and resolved that the fresh tenders be recalled for engaging Charted Accountant and data entry staff for ABAS and other Tax related matters. Board further resolved to extend the contract for a further period of one month from 01.02.2021 to 28.02.2021 on the last approved rates and Terms & Conditions. 717-4 RE-APPROPRIATION IN BUDGET 2020-21 (REVISED) To consider the report of Account Section which states that the due to increase in liability under Account Head 910-2262 (professional fee), the Office proposes to re-appropriate the funds amounting to Rs. 30,00,000/- from Account Head 910-2129 (others-arrears of employees) under Cantonment Accounts Rules, 2020. The statement of proposed re-appropriation is appended below in Form No. 7M (2B) under the provisions of Cantonment Accounts Rules, 2020. Board may decide. 4 Form No. 7M (2B) [See rule 33] Statement of Proposed Re-appropriations in the Cantonment Fund Budget Estimate For budgetary period 2020-21 1 2 3 4 5 6 7 8 9 10 11 1 2 Accou Accou Amount Amou Total Numb Utilisati Balanc Propose Propo Balanc Re nt nt of nt and Grant er and on till e d sed e after m Code Head Original Autho sanctio date date availa Increas Decre Propo ar Grant rity ned till of ble e ase sed k (Rs.) for date Order adjust any sancti ment re- oning appro the priatio last ns by propo which sal for origin re- al appro grant priati may on have been increa sed or decrea sed till date 1 2 35000000 4- 55000000 6 7- 8500000 9- 10300000 11200000 1 0 0 0 2 910- Others 2129 (Arrea r of emplo 9000000 - 6000000 5702596 297404 3000000 - 329740 yees) 4 910- Profes 2262 sional fees RESOLUTION: Considered by the Board and resolved to approve the proposed re-appropriation of Rs 30,00,000/- from Account Head 910- 2129 to 910-2262. 718-5 REQUISITION OF UTTARAKHAND PURV SAINIK KALYAN NIGAM LIMITED (UPNL)- RENEWAL OF LEASE RENT Reference CBR No. 518-3 dated 25 January, 2020. 5 To consider the letter of Uttarakhand Purv Sainik Kalyan Nigam Ltd. (UPNL) letter No. 1126/Gen/UPNL dated 24.12.2020 thereby requesting to extend the Contract period of “Allotment of Two Rooms at Garhi Cantt” on the same terms and conditions and rental as approved by the Board. The office report states that Uttarakhand Purv Sainik Kalyan Nigam Ltd. (UPNL) was leased two rooms on a rent of Rs. 5000/- pm at Garhi Cantt (formerly cattle pond) and the aforesaid lease may be renewed on the last rental of Rs. 5000/- pm for a further period of 1 year w.e.f 01.02.2021 to 31.01.2022. In this connection, the letter of Uttarakhand Purv Sainik Kalyan Nigam Ltd. (UPNL) along with connected file is placed on the table for the consideration of the Board.