Appendix 2 Stakeholder Engagement and Communications December 2010 APPENDIX 2 Stakeholder Engagement and Communications December 2010 Prepared for: Prepared by: 20 Bay Street, Suite 901 Toronto ON M5J 2N8 In Association with: APPENDIX 2 STAKEHOLDER ENGAGEMENT AND COMMUNICATIONS TABLE OF CONTENTS APPENDIX 2A: STAKEHOLDER ENGAGEMENT AND COMMUNICATION ...................................................... 1 1. STAKEHOLDER ENGAGEMENT AND COMMUNICATIONS ................................................................. 1 1.4. Overview of Engagement Methodology ................................................................................... 2 2. STAKEHOLDER ENGAGEMENT HIGHLIGHTS TO DATE ....................................................................... 3 2.1. Non‐Government Stakeholder List and Study Database ........................................................... 3 2.2. Electrification Study Website .................................................................................................... 3 2.3. Stakeholder Workshop # 1 ........................................................................................................ 4 2.4. Metrolinx Planning and Transportation Leaders Forum ........................................................... 4 2.5. GO Transit Customer Service Advisory Committee Meeting ..................................................... 4 2.6. Update Meeting (Georgetown Corridor) ................................................................................... 4 2.7. Municipal Transit Leaders Briefing ........................................................................................... 4 2.8. Government Agency Consultations ........................................................................................... 4 2.9. Stakeholder Workshop # 2 ........................................................................................................ 5 2.10. Community Advisory Committee Update Meeting ............................................................... 5 2.11. Stakeholder Workshop #3 ..................................................................................................... 5 2.13. Community Advisory Committee Update Meeting ............................................................... 5 2.14. Stakeholder Workshop #4 ..................................................................................................... 5 2.15. Media Briefing ....................................................................................................................... 6 2.16. Technical Working Sessions .................................................................................................. 6 3. HIGHLIGHTS OF STAKEHOLDER FEEDBACK ....................................................................................... 7 APPENDIX 2 B: STAKEHOLDER ENGAGEMENT AND COMMUNICATIONS PLAN .......................................... 1 1. INTRODUCTION ................................................................................................................................. 1 1.1. Backdrop – The Electrification Study ......................................................................................... 1 1.2. Overview of the Stakeholder Engagement and Communications Plan ..................................... 1 2. GUIDING PRINCIPLES AND OBJECTIVES ............................................................................................ 3 2.1. Guiding Principles ...................................................................................................................... 3 2.2. Objectives .................................................................................................................................. 3 3. KEY STAKEHOLDER AUDIENCES FOR ENGAGEMENT ........................................................................ 4 3.1. Stakeholder Engagement – A Key Part of the Study ................................................................. 5 3.2. Outreach and Engagement Methods ........................................................................................ 5 4. ENGAGEMENT MECHANISMS BY AUDIENCE .................................................................................... 6 4.1. Engaged Non‐Government Stakeholders .................................................................................. 6 4.2. Government Stakeholders And Industry Service Providers ....................................................... 7 i GO Electrification Study Final Report – Appendix 2 – December 2010 4.3. Users/Commuters ..................................................................................................................... 8 4.4. General Public ........................................................................................................................... 8 4.5. First Nations .............................................................................................................................. 8 5. COMMUNICATIONS TACTICS TO SUPPORT ENGAGEMENT .............................................................. 9 6. ENGAGEMENT AND COMMUNICATIONS BY STUDY PHASE ........................................................... 11 7. NEXT STEPS – EARLY IMPLEMENTATION OF THE PLAN .................................................................. 14 APPENDIX 2C: STAKEHOLDER WORKSHOP #1 SUMMARY REPORT ............................................................. 1 1. ABOUT STAKEHOLDER WORKSHOP #1 ............................................................................................. 1 2. FORMAT OF THE WORKSHOP ........................................................................................................... 2 3. PRESENTATION HIGHLIGHTS ............................................................................................................. 3 3.1. Welcome and Overview ............................................................................................................ 3 3.2. Electrification Of The Go Transit Rail Network ......................................................................... 3 4. WORKING SESSIONS .......................................................................................................................... 7 4.1. Overview ................................................................................................................................... 7 4.2. Working Session 1: Study Approach .......................................................................................... 7 4.3. Working Session 2: Study Objectives ........................................................................................ 8 4.4. Feedback on Priority Objectives ................................................................................................ 9 5. NEXT STEPS ..................................................................................................................................... 11 APPENDIX 2C‐1: “ELECTRIFICATION OF THE GO TRANSIT RAIL NETWORK” POWERPOINT PRESENTATION .................................................................................................................................................................... 13 APPENDIX 2C‐2: SAMPLE WORKSHEET ....................................................................................................... 15 APPENDIX 2C‐3: SUBMITTED GROUP WORKSHEETS .................................................................................. 19 APPENDIX 2C‐4: SUBMITTED INDIVIDUAL WORKSHEETS .......................................................................... 27 APPENDIX 2D: UPDATE MEETING GEORGETOWN CORRIDOR SUMMARY REPORT .................................... 1 1. ABOUT THE ELECTRIFICATION STUDY UPDATE MEETING – GEORGETOWN CORRIDOR .................. 1 1.1. Purpose ..................................................................................................................................... 1 1.2. Attendance ................................................................................................................................ 1 1.3. Format ....................................................................................................................................... 1 2. SUMMARY OF COMMENTS RECEIVED .............................................................................................. 2 2.1. Study Approach ......................................................................................................................... 2 2.2. Technology Alternatives Screening Process .............................................................................. 2 2.3. Air‐Rail Link (ARL) ...................................................................................................................... 3 2.4. Air Quality ................................................................................................................................. 4 3. NEXT STEPS ....................................................................................................................................... 5 APPENDIX 2D‐1: UPDATE MEETING INVITATION .......................................................................................... 7 ii GO Electrification Study Final Report – Appendix 2 – December 2010 APPENDIX 2D‐2: ELECTRIFICATION STUDY BACKGROUNDER ..................................................................... 11 APPENDIX 2D‐3: “ELECTRIFICATION STUDY UPDATE MEETING” POWERPOINT PRESENTATION .............. 13 APPENDIX 2D‐4: QUESTION & ANSWER PERIOD .......................................................................................