Appendix 2 Stakeholder Engagement and Communications

Appendix 2

Stakeholder Engagement and Communications

December 2010

APPENDIX 2 Stakeholder Engagement and Communications December 2010

20 Bay Street, Suite 901 Toronto ON M5J 2N8

In Association with:

APPENDIX 2
STAKEHOLDER ENGAGEMENT AND COMMUNICATIONS
TABLE OF CONTENTS

APPENDIX 2A: STAKEHOLDER ENGAGEMENT AND COMMUNICATION ......................................................1
1. STAKEHOLDER ENGAGEMENT AND COMMUNICATIONS .................................................................1

1.4. Overview of Engagement Methodology .................................................................................. . 2

2. STAKEHOLDER ENGAGEMENT HIGHLIGHTS TO DATE.......................................................................3

2.1. Non ‐ Government Stakeholder List and Study Database.......................................................... . 3 2.2. Electrification Study Website .................................................................................................... 3 2.3. Stakeholder Workshop # 1 . ....................................................................................................... 4 2.4. Metrolinx Planning and Transportation Leaders Foru m . ......................................................... . 4 2.5. GO Transit Customer Service Advisory Committee Meeting.................................................... . 4 2.6. Update Meeting (Georgetown Corridor).................................................................................. . 4 2.7. Municipal Transit Leaders Briefing ........................................................................................... 4 2.8. Government Agency Consultations........................................................................................... 4 2.9. Stakeholder Workshop # 2 . ....................................................................................................... 5 2.10. 2.11. 2.13. 2.14. 2.15. 2.16.
Community Advisory Committee Update Meeting .............................................................. . 5 Stakeholder Workshop # 3 . .................................................................................................... 5 Community Advisory Committee Update Meeting .............................................................. . 5 Stakeholder Workshop # 4 . .................................................................................................... 5 Media Briefing....................................................................................................................... 6 Technical Working Sessions .................................................................................................. 6

3. HIGHLIGHTS OF STAKEHOLDER FEEDBACK....................................................................................... 7
APPENDIX 2 B: STAKEHOLDER ENGAGEMENT AND COMMUNICATIONS PLAN ..........................................1
1. INTRODUCTION.................................................................................................................................1

1.1. Backdrop – The Electrification Study......................................................................................... 1 1.2. Overview of the Stakeholder Engagement and Communications Plan.................................... . 1

2. GUIDING PRINCIPLES AND OBJECTIVES ............................................................................................ 3

2.1. Guiding Principles...................................................................................................................... 3 2.2. Objectives................................................................................................................................. . 3

3. KEY STAKEHOLDER AUDIENCES FOR ENGAGEMENT ........................................................................4

3.1. Stakeholder Engagement – A Key Part of the Study ................................................................ . 5 3.2. Outreach and Engagement Methods........................................................................................ 5

4. ENGAGEMENT MECHANISMS BY AUDIENCE ....................................................................................6

4.1. Engaged Non ‐ Government Stakeholders................................................................................. . 6 4.2. Government Stakeholders And Industry Service Providers ...................................................... . 7

4.3. Users/Commuters ..................................................................................................................... 8 4.4. General Public ........................................................................................................................... 8 4.5. First Nation s . ............................................................................................................................. 8

5. COMMUNICATIONS TACTICS TO SUPPORT ENGAGEMENT..............................................................9 6. ENGAGEMENT AND COMMUNICATIONS BY STUDY PHASE ...........................................................11 7. NEXT STEPS – EARLY IMPLEMENTATION OF THE PLAN ..................................................................14
APPENDIX 2C: STAKEHOLDER WORKSHOP #1 SUMMARY REPORT.............................................................1
1. ABOUT STAKEHOLDER WORKSHOP #1 ............................................................................................. 1 2. FORMAT OF THE WORKSHOP ........................................................................................................... 2 3. PRESENTATION HIGHLIGHTS............................................................................................................. 3

3.1. Welcome and Overview ............................................................................................................ 3 3.2. Electrification Of The Go Transit Rail Network ........................................................................ . 3

4. WORKING SESSIONS.......................................................................................................................... 7

4.1. Overview .................................................................................................................................. . 7 4.2. Working Session 1: Study Approach.......................................................................................... 7 4.3. Working Session 2: Study Objectives........................................................................................ 8 4.4. Feedback on Priority Objective s . ............................................................................................... 9

5. NEXT STEPS .....................................................................................................................................11
APPENDIX 2C‐1: “ELECTRIFICATION OF THE GO TRANSIT RAIL NETWORK” POWERPOINT PRESENTATION
....................................................................................................................................................................13

APPENDIX 2C‐2: SAMPLE WORKSHEET.......................................................................................................15 APPENDIX 2C‐3: SUBMITTED GROUP WORKSHEETS ..................................................................................19 APPENDIX 2C‐4: SUBMITTED INDIVIDUAL WORKSHEETS..........................................................................27 APPENDIX 2D: UPDATE MEETING GEORGETOWN CORRIDOR SUMMARY REPORT ....................................1
1. ABOUT THE ELECTRIFICATION STUDY UPDATE MEETING – GEORGETOWN CORRIDOR..................1

1.1. Purpose .................................................................................................................................... . 1 1.2. Attendance............................................................................................................................... . 1 1.3. Format...................................................................................................................................... . 1

2. SUMMARY OF COMMENTS RECEIVED.............................................................................................. 2

2.1. Study Approac h . ........................................................................................................................ 2 2.2. Technology Alternatives Screening Process ............................................................................. . 2 2.3. Air ‐ Rail Link (ARL)...................................................................................................................... 3 2.4. Air Quality ................................................................................................................................ . 4

3. NEXT STEPS .......................................................................................................................................5
APPENDIX 2D‐1: UPDATE MEETING INVITATION.......................................................................................... 7

APPENDIX 2D‐2: ELECTRIFICATION STUDY BACKGROUNDER.....................................................................11 APPENDIX 2D‐3: “ELECTRIFICATION STUDY UPDATE MEETING” POWERPOINT PRESENTATION ..............13 APPENDIX 2D‐4: QUESTION & ANSWER PERIOD ........................................................................................15 APPENDIX 2E: MUNICIPAL TRANSIT LEADERS BRIEFING SUMMARY NOTES ...............................................1 APPENDIX 2F: STAKEHOLDER WORKSHOP #2 SUMMARY REPORT .............................................................1
1. ABOUT STAKEHOLDER WORKSHOP #2 ............................................................................................. 1

1.1. Purpose .................................................................................................................................... . 1 1.2. Attendance............................................................................................................................... . 1 1.3. Format...................................................................................................................................... . 1

2.1. Study Approac h . ........................................................................................................................ 3 2.2. Rolling Stock Technology Assessment and Network Options................................................... . 3 2.3. Proposed Approach for Further Assessment of Options .......................................................... . 4 2.4. General Comments.................................................................................................................... 4

3. NEXT STEPS .......................................................................................................................................5
APPENDIX 2F‐1: WORKSHOP PRESENTATION............................................................................................... 7 APPENDIX 2F‐2: QUESTION AND ANSWER PERIOD ..................................................................................... 9 APPENDIX 2F‐3: SAMPLE WORKSHEET .......................................................................................................17 APPENDIX 2F‐4: SUBMITTED GROUP WORKSHEETS..................................................................................21 APPENDIX 2F‐5: SUBMITTED INDIVIDUAL WORKSHEETS ..........................................................................25 APPENDIX 2F‐6: WORKSHOP INVITATION AND ATTENDANCE LIST..........................................................31 APPENDIX 2F‐7: FORMER COMMUNITY ADVISORY COMMITTEE UPDATE REPORT...................................35 APPENDIX 2G: STAKEHOLDER WORKSHOP #3 SUMMARY REPORT.............................................................1

1.1. GO Transit Electrification Study ................................................................................................ 1 1.2. Stakeholder Workshop # 3 . ........................................................................................................ 1

2. WORKSHOP PRESENTATION DISCUSSION ........................................................................................ 3 3. SUMMARY OF COMMENTS RECEIVED.............................................................................................. 6

3.1. Study Approac h . ........................................................................................................................ 6 3.2. Rolling Stock Technology Option s . ............................................................................................ 6 3.3. Network Options ....................................................................................................................... 6 3.4. Proposed Approach for Detailed Assessment of Options......................................................... . 6 3.5. Parallel Studies and Project s . .................................................................................................... 7 3.6. General Comments.................................................................................................................... 8

4. NEXT STEPS .......................................................................................................................................8

APPENDIX 2G‐1: WORKSHOP POWERPOINT PRESENTATION.......................................................................9 APPENDIX 2G‐2: SAMPLE WORKSHEET......................................................................................................11 APPENDIX 2G‐3: SUBMITTED GROUP WORKSHEETS..................................................................................15 APPENDIX 2G‐4: SUBMITTED INDIVIDUAL WORKSHEETS...........................................................................21 APPENDIX 2G‐5: WORKSHOP INVITATION AND ATTENDANCE LIST ...........................................................27 APPENDIX 2H: FORMER COMMUNITY ADVISORY COMMITTEE MEETING..................................................1 APPENDIX 2I: STAKEHOLDER WORKSHOP #4 .............................................................................................. 1

1.1. GO Transit Electrification Study ................................................................................................ 1 1.2. Stakeholder Workshop # 4 . ........................................................................................................ 1

2.1. ARL ........................................................................................................................................... . 2 2.2. Tier 4 ........................................................................................................................................ . 3 2.3. Union Station ............................................................................................................................ 3 2.4. Air Quality, Health, and Community Impacts .......................................................................... . 3 2.5. Noise Impacts............................................................................................................................ 4 2.6. Capital and Operations/Maintenance Cost s . ........................................................................... . 4 2.7. Implementation......................................................................................................................... 4 2.8. General Comments.................................................................................................................... 5

3. NEXT STEPS .......................................................................................................................................5
APPENDIX 2I‐1: WORKSHOP POWERPOINT PRESENTATION .......................................................................7 APPENDIX 2I‐2: QUESTION AND ANSWER DISCUSSION SUMMARY.............................................................9 APPENDIX 2I‐3: SAMPLE WORKSHEET ........................................................................................................ 21 APPENDIX 2I‐4: SUBMITTED INDIVIDUAL WORKSHEETS ..........................................................................25 APPENDIX 2I‐5 WORKSHOP INVITATION AND ATTENDANCE LIST............................................................37 APPENDIX 2J: ISSUES/RESPONSE TABLE ...................................................................................................... 1

Appendix 2A

Stakeholder Engagement and Communications

December 2010

APPENDIX 2A Stakeholder Engagement and Communications December 2010

20 Bay Street, Suite 901 Toronto ON M5J 2N8

In Association with:

APPENDIX 2A: STAKEHOLDER ENGAGEMENT AND COMMUNICATION 1. STAKEHOLDER ENGAGEMENT AND COMMUNICATIONS 1.1. Introduction

Determining how GO Transit Trains will be powered in the future is an important decision – one that requires an examination of benefits and costs of the various technology options, as well as consideration of community values and priorities. Metrolinx recognized the importance of engaging stakeholders as part of the Electrification Study process. Prior to the commencement of the Electrification Study, Metrolinx formed a multidisciplinary, geographically diverse Community Advisory Committee (CAC) that assisted in the preparation of the study Terms of Reference. These Terms of Reference called for the development of a comprehensive “proactive stakeholder engagement and communication plan” as well as implementation of a stakeholder engagement process that would “consider, document and consolidate feedback by impacted GO Transit stakeholders.”

1.2. Stakeholder Engagement Strategy

Building on the direction in the study Terms of Reference, the study team worked with Metrolinx staff to develop a comprehensive Stakeholder Engagement and Communications Plan for the Electrification Study. This plan outlined how Metrolinx and the study team would reach out to and engage GTHA stakeholders during the development of the study in order to:

Educate stakeholders about the study process and electrification options, such that they can provide informed feedback during the study; and

Facilitate input from stakeholders throughout the study process, in order to inform decision‐making and study conclusions.

The stakeholder plan was specifically developed to address the key principles – objective, comprehensive, inclusive and evidence based – that were established for the study by Metrolinx, in consultation with the CAC. The plan was also designed to ensure that GTHA stakeholders are provided with the opportunity to contribute focused feedback on key outputs identified by Metrolinx and the CAC for the study.

1.3. Guiding Principles for Stakeholder Engagement

Appendix 2 Stakeholder Engagement and Communications

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