TOWN OF THESSALON COUNCIL MEETING AGENDA 6:30 P.M. SEPTEMBER 21, 2020 W. J. BARRETT CHAMBERS, 187 MAIN STREET Regular Meeting i) Opening of the Regular Meeting ii) Declaration of Pecuniary Interest and General Nature Thereof iii) Adoption of Minutes of Previous Meetings iv) Delegation: None v) Business Arising from Minutes of Previous Meeting vi) Letters and Communications for Action 1. Rainbow Camp – Pride Flag 2. Township of North Glengarry – Long Term Care Full Time Staff and Inspections 3. Municipal Economic Development Committee - Minutes 4. Water Committee – Minutes (2) 5. Marina/Arena/Parks Committee - Minutes 6. Planning Advisory Committee - Minutes vii) Letters and Communications for Information 1. Ministry of Agriculture, Food and Rural Affairs – Security from Trespass and Protecting Food Safety Act 2020 2. Municipality of Huron Shores – H & M COFI Update 3. Robert MacLean – Regional Broadband Network Participation 4. Township of Tarbutt – Huron Central Railway 5. Robert MacLean – Barb Scheuermann Letter of Thanks, Notice of Member Vacancy 6. FONOM – Media Releases (2) 7. Huron North Community Economic Alliance– Member Update June and August 2020 8. Huron North Community Economic Alliance - HNCEA Fall 2020 Newsletter 9. Property Standards Committee – Minutes viii) Committee and Staff Reports 1. Mayor Bill Rosenberg 2. Jordan Bird (3) 3. Ken Seabrook 4. Marykaye (2) ix) General Business 1. By-law 2390 – Amendment of Schedule “A” of By-law 2297 2. By-law 2391 – Amendment of By-Law 2363 3. By-law 2392 – Amendment of Schedule “A” of By-law 1800 4. By-law 2393 – Confirmatory x) Closed Session xi) Passing of Confirmatory By-law xii) Adjournment Please Remember To Mute Your Cell Phone and Refrain From Texting 2020-10 COUNCIL August 17, 2020 THESE MINUTES ARE THE INTERPRETATION OF THE RECORDER ONLY AND ARE NOT OFFICIAL UNTIL APPROVED BY COUNCIL! The Mayor declared the Regular Meeting open at 6:30 p.m. Present in the W. J. Barrett Chambers was Mayor Bill Rosenberg, and Councillors Marcel Baron, Randy Rankin, Linda Stopes and Lindsay Tallon. Councillor Tracey Cooke attended via conference phone. Deputy Mayor Jordan Bird joined the meeting at approximately 7:00 p.m. Also present in the W. J. Barrett Chambers were Clerk-Treasurer Robert MacLean, and Town Superintendent Ken Seabrook. Dave Collis attended as an observer. Declaration – Closed Session: None Delegation: None Resolutions: 2020-10-01: Linda Stopes – Randy Rankin: “Be it resolved that the minutes from the Regular Council Meeting held on July 20, 2020 be adopted.” CARRIED 2020-10-02: Linda Stopes – Randy Rankin: “Be it resolved that Council authorize sending the letter to the President of the Northern Ontario Hockey Association in support of concerns raised by Thessalon Minor Hockey regarding the proposed boundary changes for groupings of regions.” CARRIED 2020-10-03: Marcel Baron – Lindsay Tallon: “Be it resolved that, as recommended by the Fire Chief, Council approve the appointment of Kyle Morris on the Thessalon Volunteer Fire Department.” CARRIED 2020-10-04: Marcel Baron – Lindsay Tallon: “Be it resolved that, as recommended by the Thessalon Police Services Board, the Council of the Town of Thessalon supports Resolution No. 2020-258 passed by the Township of Hornepayne regarding initiatives related to policing, OPP Detachment Boards, etc., and further, that Council concurs with the recommendation of the Thessalon Police Services Board that replacement of OPP Detachment Boards by the District Social Services Administration Boards would not be the best solution for overseeing northern OPP Detachments.” CARRIED 2020-10-05: Lindsay Tallon – Marcel Baron: “Be it resolved that the Thessalon Lakeside Park Transient Site Rules be amended by adding the wording ‘Residents may not use the transient campsites for parking, vehicles must be parked on your own site.” CARRIED 2020-10-06 Lindsay Tallon – Marcel Baron: “Be it resolved that a pamphlet containing information about the Town be created and distributed to local businesses to hand out to tourists/visitors.” CARRIED 2020-10 COUNCIL August 17, 2020 Page 2 2020-10-07: Lindsay Tallon – Marcel Baron: “Be it resolved that Lot 17 in Lakeside Park no longer be rented as a Seasonal site when it becomes vacant, due to complaints about the size restrictions for larger trailers.” CARRIED 2020-10-08: Lindsay Tallon – Marcel Baron: “Be it resolved that Section 4. of the contract between the Town of Thessalon and the Thessalon Memorial Arena Canteen Operator be amended by removing the wording ‘and further with the exception of providing pizzas to the School’.” CARRIED 2020-10-09: Lindsay Tallon – Marcel Baron: “Be it resolved that the Thessalon Arena Canteen Rental be advertised by tender, with the minimum bid required to be $100.00.” CARRIED 2020-10-10: Lindsay Tallon – Marcel Baron: “Be it resolved that the Accounts Payable to August 17, 2020 in a total amount of $291,228.08 be approved for payment, noting that for any member of Council who has declared a pecuniary interest with regard to any account, their approval is based on this account(s) being excluded from the total accounts payable.” CARRIED Declaration: Councillor Randy Rankin declared a conflict of interest relating to the Rankin Supply account and the North Shore Sentinel account. 2020-10-11: Lindsay Tallon – Marcel Baron: “Be it resolved that the Mayor and Clerk-Treasurer are hereby authorized to sign, on behalf of the municipality, an application for funding for an Accessible Washroom and Events Pavilion at Peace Park, to be submitted through the Resilient Communities Fund.” CARRIED 2020-10-12: Lindsay Tallon – Marcel Baron: “Be it resolved that the tender from Laird Signs and Design for gateway signage, being Option B in the amount of $38,321.92 plus HST be accepted, with the overage to be taken from the Working Funds Reserve, and with such amount to be replenished over a two-year period.” CARRIED 2020-10-13: Linda Stopes – Randy Rankin: “Be it resolved that Council acknowledge receipt of the Committee and staff reports.” CARRIED 2020-10-14: Linda Stopes – Randy Rankin: “Be it resolved that the minutes from the Closed Session meeting held on July 20, 2020 be adopted.” CARRIED 2020-10-15: Linda Stopes – Randy Rankin: “That Council resume Open Session.” CARRIED 2020-10-16: Lindsay Tallon – Marcel Baron: “Be it resolved that, with regard to Closed Session Item No. 1, the request involving the sale of the northerly part of Plan 8 Lots B and C and being further described as Part 1 of Plan 1R2869, be referred to the Thessalon Planning Committee.” CARRIED 2020-10 COUNCIL August 17, 2020 Page 3 2020-10-17: Linda Stopes – Randy Rankin: “Be it resolved that By-law Number 2387, being a by-law to confirm the proceedings of the meeting of Council held on August 17, 2020, be passed in open Council this 17th day of August, 2020.” CARRIED 2020-10-18: Linda Stopes – Randy Rankin: “That this meeting be adjourned at 7:38 p.m.” CARRIED ___________________________________ Mayor Seal ___________________________________ Clerk-Treasurer 2020-11 COUNCIL August 25, 2020 THESE MINUTES ARE THE INTERPRETATION OF THE RECORDER ONLY AND ARE NOT OFFICIAL UNTIL APPROVED BY COUNCIL! The Mayor declared the Special Meeting open at 3:00 p.m. Present in the W. J. Barrett Chambers were Mayor Bill Rosenberg, Deputy Mayor Jordan Bird and Councillors Marcel Baron, Randy Rankin and Linda Stopes. Councillors Tracey Cooke and Lindsay Tallon were unable to attend. Also present in the W. J. Barrett Chambers were Deputy Clerk-Treasurer Debbie Rydall and Town Superintendent Ken Seabrook. Declaration – Closed Session: None Delegation: None Resolutions: 2020-11-01: Randy Rankin – Linda Stopes: “Be it resolved that By-law Number 2388, being a bylaw to authorize the signing of agreements and related documents for the Lakeside Drive Reconstruction Phase 1 Project between JI Enterprises and the Corporation of the Town of Thessalon, be passed in open Council this 25th day of August, 2020.” CARRIED 2020-11-02: Randy Rankin – Linda Stopes: “Be it resolved that By-law Number 2389, being a by-law to confirm the proceedings of the meeting of Council held on August 25, 2020, be passed in open Council this 25th day of August, 2020.” CARRIED 2020-11-03: Randy Rankin – Linda Stopes: “That this meeting be adjourned at 3:04 p.m.” CARRIED ______________________________ Mayor Seal _________________________________ Deputy Clerk-Treasurer DELEGATION LETTERS AND COMMUNICATIONS FOR ACTION THESSALON MUNICIPAL ECONOMIC DEVELOPMENT COMMITTEE MEETING MINUTES FROM MONDAY AUGUST 24TH, 2020 Thessalon Council Chambers THESE MINUTES ARE THE INTERPRETATION OF THE RECORDER ONLY AND ARE NOT OFFICIAL UNTIL APPROVED BY THE COMMITTEE Members Present: Mary Jones, Linda Stopes, Pam Coventry, Ted Priddle Minutes Recorder: Lucie Harvey Open Meeting at: 7:01 pm Declaration - Closed Session:None Delegation: None Resolutions: 2020-12-01: Pam Coventry – Linda Stopes: “Be it resolved that the committee adopts the minutes of the previous meeting (July 14th).” CARRIED 2020-12-02: Ted Priddle – Pam Coventry: “Be it resolved that the committee would like a sign purchased and installed for the pollinating research garden the Horticultural Society will be setting up at the Sunset Drive Lookout.” CARRIED 2020-12-03: Pam Coventry – Mary Jones: “Be it resolved that the committee would like to have a sign purchased and installed at the end of Lighthouse Point Drive with historical information about the lighthouse.” CARRIED 2020-12-04: Linda Stopes – Pam Coventry: “Be