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Table of contents 1 About this guide ........................................................................................................................................................................................ 1 Introduction ............................................................................................................................................................................... 1 Features ..................................................................................................................................................................................... 1 2 Set up .......................................................................................................................................................................................................... 3 Environment Requirements .................................................................................................................................................... 4 Operating systems ............................................................................................................................................... 4 Citrix and Terminal Server .................................................................................................................................. 4 Minimum system requirements ........................................................................................................................ 4 Recommended system requirements .............................................................................................................. 5 Procedures to install the HP UFD ........................................................................................................................................... 6 Download the HP Universal Fax Driver for Windows ...................................................................................... 6 Method 1: Install using the Setup Wizard ........................................................................................................ 6 Method 2: Install driver using Add Printer Wizard .......................................................................................... 9 Method 3: Install using the command prompt for standalone PCs (recommended for Enterprise customers) .......................................................................................................................................................... 14 Launch the HP Universal Fax Driver for Windows ............................................................................................................. 15 Create a static queue ............................................................................................................................................................. 16 Method 1: Install a device to set up the queue ............................................................................................. 16 Method 2: Add a device to set up the queue ................................................................................................. 16 Procedure to uninstall the HP UFD ...................................................................................................................................... 18 Uninstall the UFD in Windows XP .................................................................................................................... 18 Uninstall the UFD in Windows Vista or later .................................................................................................. 18 3 Add contacts and groups ....................................................................................................................................................................... 21 Add contacts to Windows address book ............................................................................................................................ 21 Import contacts from Outlook ............................................................................................................................................. 22 Choose from Recent Faxes ................................................................................................................................................... 26 Add contacts to the printer ................................................................................................................................................... 26 Import contacts from the Address Book (Enterprise printers) ....................................................................................... 27 Create a group from contacts .............................................................................................................................................. 29 Create a group from imported contacts ............................................................................................................................. 30 ENWW iii Edit contacts ........................................................................................................................................................................... 30 Remove contacts .................................................................................................................................................................... 31 Search for contacts ................................................................................................................................................................ 32 4 Send faxes ............................................................................................................................................................................................... 33 Send a fax to a single recipient ............................................................................................................................................ 33 Send a fax to multiple recipients from different sources ................................................................................................. 36 Send a fax using a local device (Inkjet and LaserJet Pro only) ........................................................................................ 37 Cancel a fax job ....................................................................................................................................................................... 39 Cancel a fax on LaserJet Pro and Inkjet printers .......................................................................................... 39 Cancel a fax on LaserJet enterprise or managed printers .......................................................................... 39 Insert special characters in the fax number on Enterprise printers ............................................................................... 40 Add a cover page .................................................................................................................................................................... 41 Create a cover page ........................................................................................................................................... 41 Select a cover page template .......................................................................................................................... 43 Contemporary cover page ........................................................................................................... 43 Urban cover page .......................................................................................................................... 44 Simple Business cover page ........................................................................................................ 46 Professional cover page ............................................................................................................... 47 Elegant cover page ....................................................................................................................... 48 Add Scan .................................................................................................................................................................................. 49 Settings ...................................................................................................................................................................................