300 Mendham Road | P.O. Box 1295 | Morris Township, New Jersey 07962-1295 Telephone: 973.326.7600 | Fax: 973.644.2726 | TTY Relay: 7-1-1 www.morrisparks.net THE MORRIS COUNTY PARK COMMISSION DISTRIBUTION OF PARK COMMISSION MAY 24, 2021 MEETING MINUTES 1. President Stuart Lasser 2. Vice President Richard Seabury, III 3. Vacant 4. Commissioner Julie C. Baron 5. Commissioner Betty Cass-Schmidt 6. Commissioner William A. Cogger 7. Commissioner Jonathan Kalafer 8. Commissioner Edward G. McCarthy 9. Commissioner Mathew Tal 10. Executive Director David D. Helmer 11. Board of County Commissioners Liaison Thomas J. Mastrangelo 12. File – 2 THE MORRIS COUNTY PARK COMMISSION MINUTES 300 Mendham Road Morris Township, New Jersey President Lasser called to order the 908th meeting of the Morris County Park Commission at 5:00 p.m. on Monday, May 24, 2021, held “Virtually via WebEx. Executive Director Helmer then read the following notice: PURSUANT TO N.J.S.A. 10:4-6 et seq., adequate notice of this virtual meeting being held at 5:00 p.m. on Monday, May 24, 2021 has been provided by notifying the Daily Record and The Star-Ledger by way of Legal Notice and Sunshine Notice, posting said notice in the Administration Building of the Morris County Park Commission, at the County Courthouse, by filing a copy of the same with the Morris County Clerk, and by posting an Agenda and direction to submit public comments on the Morris County Park Commission website. Each notice provided direction on how to access virtual meeting and also directed people to MCPC website at www.morrisparks.net/commission/public meetings where directions and the Agenda may be viewed. Due to the COVID-19 (“coronavirus”) pandemic, the Morris County Park Commission Headquarters is closed to the public for an indefinite period of time. Pursuant to emergency regulations promulgated by the Director of the Division of Local Government Services, (codified as N.J.A.C. 5:39-1.1 through 1.7), the Morris County Park Commission is now advising that its specifically aforementioned meeting shall be held remotely and virtually via the WebEx video conferencing platform. The public is invited to attend this meeting as follows: WebEx attendee link: https://signin.webex.com/join Phone Number: 1-408-418-9388 Event number/Access Code: 132 772 1400 Meeting password: MCPC2021 Any member of the public attending remotely will be able to make public comment during the public comment portion of the agenda. Members of the public wishing to make public comment may indicate so by “raising their hand” in the WebEx meeting. In the event that there are technical difficulties with WebEx and either meeting is not able to be held via WebEx, the meeting will be held via teleconference call, and the public is invited to attend by calling: Phone Number: 1-866-305-0232 Guest Passcode: 702075 In addition, public comment may be provided in advance of the meeting and read at the meeting by a representative of the Commission on the public member’s behalf. Public comment should be communicated in a way so that it can be read in no more than 5 minutes. If through email, please provide your name and mailing address and send your public comment via email to [email protected] if you prefer to send your comment via U.S. mail, mail your comment to the Executive Director, Morris County Park Commission, PO Box 1295, Morristown, NJ 07962-1295, Attention Public Comments. All comments must be received the day of the formal meeting by 3:00 p.m. to be read at the meeting. The Commission reserves the right to summarize duplicative comments. ROLL CALL The following were present: Executive Director David Helmer President Stuart Lasser Deputy Director Rich Vitale Vice President Richard Seabury, III Park Counsel John Suminski Commissioner Julie C. Baron County Board of Commissioners Liaison Commissioner Betty Cass-Schmidt (joined @5:20 pm) Thomas J. Mastrangelo (Absent) Commissioner William Cogger County Treasurer Beti Bauer Commissioner Jonathan Kalafer Park Police Chief DiPietro Commissioner Edward McCarthy Commissioner Matthew Tal Executive Director Helmer read the following notice: PUBLIC HEARING FOR PREQUALIFICATION REGULATIONS AND PROCEDURES FOR BIDDERS FOR: Restoration of the Vail Factory Wheelhouse AT Historic Speedwell LOCATED IN MORRISTOWN, COUNTY OF MORRIS, NEW JERSEY READING OF MEETING NOTICE As part of this regularly scheduled and previously noticed meeting and pursuant to N.J.S.A. 10:4-6 et seq. and the provisions of N.J.S.A 40A:11-25 et seq., the Morris County Park Commission notified the public in legal notices published in the Daily Record and The Star Ledger on May 4, 2021, that a public hearing on the adoption of prequalification regulations and procedures for general restoration contractors which will apply to the anticipated bid for the Restoration of the Vail Factory Wheelhouse at Historic Speedwell in Morristown, New Jersey, will be convened at 5:00 p.m., prevailing time on Monday, May 24, 2021. The public hearing will be part of the regularly scheduled Park Commission meeting conducted online via WebEx (see details below). Meeting access instructions can be found at www.morrisparks.net/commission/public-meetings/. A copy of the proposed regulations and procedures were made available for public inspection at www.morrisparks.net. The public was invited to submit comments at the hearing or to send written comments by mail to the Executive Director, Morris County Park Commission, P.O. Box 1295, Morristown, NJ 07962, or by email to [email protected] by Friday, May 21, 2021. The Park Commission may take formal action to adopt prequalification regulations and procedures following the close of public comments this evening. Page 2 of 25 Executive Director Helmer noted for those Commissioners that have not previously participated in approval of one of our historic restoration projects, the Preservation Trust defines and outlines requirements based upon the size and magnitude and the grant amounts. We received $115,000.00 in grant funding from Preserve New Jersey Historic Preservation Park grant which requires this process. We are also the beneficiary of a $311,000.00 Morris County Historic Trust grant which doesn’t requires this process. This process lets the potential bidders know the process and the background that they have to have in order to do be approved, it gives them a chance to provide public comment. INTRODUCTION OF PROPOSED PREQUALIFICATION REGULATIONS STATEMENT OF GENERAL NOTICE The Wheelhouse at Historic Speedwell is located at 333 Speedwell Avenue in Morristown, Morris County, New Jersey. All work done on this project must conform to the Secretary of the Interior’s Standards for the Treatment of Historic Properties (Revised 1995), and is subject to review by the New Jersey Historic Preservation Office, the County of Morris, and the New Jersey Historic Trust. The Morris County Park Commission seeks experienced Historic Restoration General Contractors who specialize in or have subcontractors who specialize in restoration of historic buildings for the restoration of the Vail Factory Wheelhouse at Historic Speedwell. The scope of the work for this single contract is primarily for 1. Construct temporary protective structure to house removed overshot waterwheel; 2. Dismantle all sections of existing cast iron & timber waterwheel for repair/replacement & reassembly; 3. Repair of existing wood shingle roof; 4. Repair of exterior finish carpentry; 5. Restoration of existing doors and windows 6. Restoration of exterior siding; 7. Masonry foundation repair; and 8. Surface preparation & painting of historic building fabric. This work will be in accordance with the project bidding documents. A set of plans illustrating the general scope of work are available for inspection at the office of Connolly & Hickey Historical Architects, between the hours of 9:00 A.M. to 4:00 P.M. Monday thru Friday. The Architect is Connolly & Hickey Historical Architects, LLC, P.O. Box 1726, Cranford, New Jersey 07016, telephone (973) 746-4911. The Owner Representative contact is Lynn Laffey, Director of Historic & Interpretive Sites of the Morris County Park Commission. A fact sheet describing the project and scope of work is attached. All prospective bidders are strongly encouraged to visit the site. The Morris County Park Commission requires that prospective bidders must submit a completed Qualifications Statement as set forth herein. Failure to complete the Qualifications Statement may result in disqualification. All entries on the forms must be completely filled in. Complete Qualifications Statement Forms must be submitted unbound, in duplicate to: Lynn Laffey, Director of Historic & Interpretive Sites, Morris County Park Commission, 300 Mendham Road, Morris Township, NJ 07960. The Morris County Park Commission and the Project Architect will review the Qualifications Statement Forms according to the Evaluation Criteria set forth herein. Historic Page 3 of 25 Restoration General Contractors whose Qualification Statements are determined to be acceptable will be identified as Qualified Prospective Bidders. Each respondent will be notified in writing of the determination. The Morris County Park Commission will issue bid proposal forms, drawings and project manuals including specifications only to Qualified Prospective Bidders. Only bids received from previously Qualified Bidders will be opened. A Qualified Prospective Bidder is not obligated to submit a bid. All successful Qualified Bidders will be required to submit with the bid to the Morris County Park Commission, for its review and approval, the qualifications of all subcontractors who will be used on the project. STATEMENT OF POTENTIAL BIDDERS’ QUALIFICATIONS/CRITERIA FOR EVALUATION The following six (6) criteria will be used for evaluating the qualifications of Potential Bidders. The evaluation will be based on information in the Qualification Statement provided by Prospective Bidders as well as information supplied by the Bidders’ references. 1. The Potential Bidder, acting as General Contractor, will be required to demonstrate verifiable, successful experience in Project Supervision and Administration of historic preservation projects.