OAKLEY PARISH COUNCIL MEETING TUESDAY 2nd December 2014 at 7.30pm Minutes Open question time for Parishioners N.B. The open question time is not part of the Parish Council Meeting • One parishioner queried the affordable housing in Elmwood Close and the recently discussed 106 contract, would there would be more funding for the 106 fund? Mr Mole stated that this 106 contract change concerned sale of Elmwood properties only and does not make a difference to the amount of funding we receive from 106 funds. • Two youths spoke regarding their disappointment in the “phrasing” of the November minutes regarding the “Skateboarding” problem in the Village Hall Car Park, they wished it known that they always tidy up. The Village Hall Car Park after they have used it for skateboarding, and have never left wood or nails lying in the car park. Councillor Mr Finn reported that a letter had been received last month from a Parishioner regarding this matter and this was the reason it had been mentioned in the open question time. He also explained to the youths present that the Parish Council did not name any specific person in record of proceedings because they did not know who was responsible. It was noted that the term regarding “behaviour” could have been misinterpreted; and did not mean that the behaviour of the boys, to whom Mr Finn had spoken to. • One local resident reported that a burglary had taken place at her premises during the last week and although they had tried to gain entry to her house, had not been able to do so. She asked would the Parish Council be prepared to consider CCTV at the Village Hall in the future as this could be a very good deterrent. Councillors said that fortunately there had been no reported problems at the village hall, but the use of CCTV was a consideration. As the ‘open question time’ is not part of the formal Parish Council meeting, the above will be noted in ‘Any Other Business’ for future consideration. 1. Present: Chairman: Mr J Mole. Vice Chairman: Mr D Cherry. Councillors: Mr P Kilpin, Mr A. Finn, Mr D Pearce, Mr R Craddock and Mrs M Daly: Clerk Mrs P Pointer: 10 Parishioners: Mr M Rand (AVDC Councillor) 2. Apologies: Ms A Macpherson (BCC Councillor) 3. Minutes of the last meeting: The minutes of the last meeting held on Tuesday 4th November 2014 were approved, proposed for signature by Mr D Cherry and seconded by Mr D Pearce, and signed by the Chairman 4. Matters arising: i) BCC Highways Department: Roads Report on meeting between Chairman and Stuart Campbell (Bucks C.C. Highways Local Area Technician) – Mr Mole has not been able to arrange a meeting and apologised and will do so this coming month. a. Reported road defects/potholes The Turnpike –will be resurfaced – road closure scheduled February 2015 Hedges Farm, Worminghall Road on way into village (pothole) – Not actioned Pothole outside Fenemore Farm (Foresters) – any progress? b. Reported pavement defects Pavement Brill Road/Maple Court Defect still outstanding – Awaiting resource availability Pavement either side of 27 Worminghall Road is in need of repair - Low priority as small area only Pavement on Manor Road opposite Manor Farm –crumbling. To be inspected by BCC c. Reported drains, etc. Pot hole at The Foresters (reported to BCC) Sewer covers opp. No. 5 Oxford Road - still outstanding - This has been reported to Thames Water. Drains Brill Road – request for jetting - still outstanding - An order has been issued and works will be carried out when the gully emptier is next in the area. Drain Cover corner of Orchard Close and Mill Road collapsed – Completed Drain Cover corner of Fenemore Close and Mill Road cracked – Completed Manor Road Drain Cover. To be inspected by BCC d. Other defects White lining and cat’s eyes at The Foresters - In discussion with supervisor re: need for road closure White railing along Bicester Road (near to Manor Road junction) one railing is broken and in need of repair. Order has been raised for repair e. Any new defects to report? Oakley Parish Council Minutes for Meeting to be held on 2nd December 2014 PP Pavement has collapsed on Oxford Road just passed the gates to the Village Hall as you are leaving the village. Clerk to report to BCC. PP In Worminghall Road, opposite Bradley Close junction – Pot hole in road. Clerk to report to BCC ii) Highways mowing Mr Finn has been given the mowing map for Worminghall Road – Mr Finn is waiting on quotation from Countrywide Maintenance for the mowing of the village. iii) Bucks County Council (BCC) – Update on Devolution and Cluster JM Mr Mole informed all that he will add information on devolution to “Papers to Note” for all to read and comment on. PP Discussion took place regarding whether OPC should join a cluster of local parishes or remain on our own. The general consensus was we probably would be better on our own. Mr Mole gave several details from BCC for villages in our would-be cluster and remuneration costs to cover the work being devolved. Mr Mole said Oakley would receive £3,095 to complete work requested in 2015/2016 and £2,281 in subsequent years. The Clerk to ask BCC/AVDC how Oakley figures such as hedge length (7,298 metres) and pavement ‘siding out’ length (6,000 m), areas of grass cutting (16,622 m2) and rights of ways length (4,509 m) were computed. 5. Play Area/Playing Field: i) Playing Field Survey Presentation was given regarding the results of the Playing Field Survey (all results will be available in the “Oakley Informer”). They also informed all that they will be holding an “open meeting” in January to report the findings to residents of the village. JM Mr Mole thanked the Survey Group for their time and effort in completing the Survey for the Parish Council and it was decided that all Councillors will read the full report and at the next Parish Council Meeting in January they will report back to the Survey Group. Mr Mole to distribute to all councillors. ii) Receipts for Cost of Survey: (request for payment) Laminating Pouches £15.89 2 x £24 cost of Online Survey £48.00 Total Costs: £63.89 It was agreed to pay the expenses for the cost of the Playing Field Survey, Proposed by Mr P Kilpin and Seconded by Mr D Cherry iii) Acorn Trail (footpath) Report from RSH on weeds growing through new footpath - RSH Contractors will sort the problem. PP/DC A quotation had been received from RSH Contracting (£2,400) for completing the footpath from the Playing Field to Worminghall Road. It was proposed by Mr D Cherry and Seconded by Mr D Pearce and agreed by all to accept this quotation. Clerk to inform RSH Contractors and also to mention to them that we wish to add at some point lighting to the path so ducting will need to be laid. Mr Cherry will speak with Richard Haynes. Clerk to also ask for a date to start the path. DC Quotes for lighting of path – Mr Cherry to give Clerk information on who to approach for quotations. iv) Bins, signs and posts RC Dog waste signs are in place but the post has not yet positioned. Mr Craddock to action Confirmation from AVDC on bin-emptying contract change – this will apply once Waste Bin is erected. MD Clerk stated that she had been informed by the litter picker for the playing field that “Dog Waste” is being put into ordinary waste bins instead of the Dog Waste Bins provided. This was noted and also Mrs Daly will put a piece in the Oakley Informer. PP Clerk also asked for permission to order two new “inserts” for Litter Bins at the village playing field that are rusted and broken. Permission was given. v) Emergency signs in play area Mr Finn is still waiting information on quote. vi) Bowling Green Letter of confirmation guarantee OPC covering grant shortfall. Letter has been completed. Update on grant submission – One grant has been sanctioned for £20,000 and Bowling Green Group are awaiting the decision from Wren as it has been delayed to mid-December due to illness. 6. Street Lights defects: i) Enquiry underway for quotations for following new lamps: Clerk has resent enquiry – waiting for reply to letter sent to Highways Department, Griffin Way, Aylesbury. • Bicester Road, Churchfield House, between: Bicester Road 7 (BT7) – The Nap turn and Bicester Road (BT8) – Church entrance – Bicester side. There is an electricity pole in the right place. • Middle of Ashfield Rise – no electricity nearby • 17 Brill Road – no electricity pole nearby ii) Any new to report? Clerk has reported to BCC that the tree (next to BT10 – opposite Rambler Cottage) needs cutting Oakley Parish Council Minutes for Meeting to be held on 2nd December 2014 Two lights (C4 and C5) in College Crescent reported out Light outside 95 College Crescent (C1) Light on Hedges Farm, Worminghall Road (W2) 7. Common Land: i) Layby Opposite “IBS Site” Thame Road PP Work has been delayed due to discovery of “Japanese Knotweed”. It was decided to get a quotation on removing the weed. It was also decided to “hold off” on the decision to level the layby until knotweed has been sorted. Clerk to inform RH Contractors and to ask for their invoice for the mornings work. 8. Anti-Social Behaviour Break in at Lynnens View and van in College Crescent (all tools taken) 9. Churchyard Extension DC/DP Mr Pearce and Mr Cherry to meet at the weekend to sort planned work and timetable.