A G E N D A CITY OF CORONADO CULTURAL ARTS COMMISSION Coronado Public Library Winn Room 640 Orange Avenue Coronado, California 92118 Thursday, February 14, 2019 SPECIAL MEETING – 3:00 P.M. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s office, (619) 522-7320. Assisted listening devices are available at this meeting. Ask the City Clerk if you desire to use this device. Upon request, the agenda and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service. A. CALL TO ORDER / ROLL CALL B. PLEDGE OF ALLEGIANCE C. 2018 GOALS OF THE CULTURAL ARTS COMMISSION (Enclosure page 3) D. APPROVAL OF THE MINUTES OF THE JANUARY 3, 2019 SPECIAL MEETING OF THE CULTURAL ARTS COMMISSION (Enclosure pages 4-8) E. APPROVAL OF THE MINUTES OF THE JANUARY 8, 2019 SPECIAL JOINT-MEETING OF THE CITY COUNCIL AND CULTURAL ARTS COMMISSION MEETING (Enclosure pages 9-10) F. COMMUNICATIONS – ORAL. Each person wishing to speak before the Cultural Arts Commission on any matter shall approach the podium, give their name, and limit their presentation to 3 minutes. State law generally precludes the Cultural Arts Commission from discussing or acting upon any topic initially presented during oral communication. Such information may be received, placed on the next agenda, or referred to the appropriate working team. 1. Public Oral Communications 2. Commission Members Oral Communications 1. ARTS ADMINISTRATORS REPORT – CAA Kelly Purvis • Community Calendar – February 2019 (Enclosure pages 11-12) • January Council and Commission actions regarding CAC Projects. (Enclosure pages 13 - 19) 02/14/2019 AS A COURTESY TO OTHERS, PLEASE SILENCE CELL PHONES • 2019 CAC Working Team Calendar (Enclosure page 20) • Coronado TV 2019 Live Meeting Schedule (Enclosure page 21-23) G. NEW BUSINESS: 1. FEBRUARY REVENUE AND EXPENDITURE REPORT AND YTD REVENUE AND EXPENDITURE AUDIT TRAIL FOR FUND 151 – CAA Kelly Purvis - (Enclosure pages 24 -31) 2. APPROVE LITERARY ARTS AND ARTS EDUCATION WORKING TEAM APPLICATION OF DENISSE CUERVO. – CAA Kelly Purvis for Commissioners Lei Udell/Mariah Gillespie (Enclosure page 32) 3. APPROVE LITERARY ARTS WORKING TEAM APPLICATION OF CATHERINE GREEN. – CAA Kelly Purvis for Commissioner Lei Udell (Enclosure page 33) 4. APPROVE PUBLIC ART WORKING TEAM APPLICATION OF SHERRY FAIR HOFF. – Commissioner Jeff Tyler (Enclosure page 34) 5. APPROVE ARTS EDUCATION, PUBLIC ART AND VISUALS ARTS WORKING TEAM APPLICATION OF KATIE KAROSICH. – Commissioners Jeff Tyler, Mariah Gillespie and Maryellen McMahon (Enclosure page 35) 6. APPROVE ARTS PARTNER AND PUBLIC ART WORKING TEAM APPLICATION OF HELEN KUPKA. – Commissioner Doug Metz (Enclosure page 36) 7. FINAL READ ON CORONADO CREATES ARTS AND CULTURAL STRATEGIC PLAN. – Commissioners Jeff Tyler and Bill Lowman (Enclosure pages 37-99) 8. APPROVE BANNER ARTWORK FINALISTS FOR 2019 “CELEBRATING CORONADO ARTISTS” BANNERS ( Enclosure pages 99-115) H. PROGRAM AREAS: 1. ARTS EDUCATION & MUSICAL ARTS – Commissioner Gillespie ( Enclosure pages 116) 2. ARTS PARTNERS & ADVOCACY – Commissioner Metz 3. COMMUNICATIONS: PR & MEDIA – Commissioner Altstadt (Enclosure pages 117-118) 4. DEVELOPMENT & SPECIAL EVENTS – Commissioner Bill Lowman 5. LITERARY ARTS – Commissioner Udell (Enclosure pages 119-122) 6. PUBLIC ART – Commissioner Tyler (Enclosure pages 123-124) 7. VISUAL ARTS – Commissioner McMahon (Enclosure page 125) I. NEXT REGULAR MEETING DATE IS MARCH 7, 2019. All agenda items and enclosures are due on February 27, 2019 J. ADJOURNMENT A COPY OF THE AGENDA WITH THE BACKGROUND MATERIAL IS AVAILABLE FOR PUBLIC INSPECTION AT THE CITY CLERK’S OFFICE, THE PUBLIC LIBRARY OR ON OUR WEBSITE AT www.coronado.ca.us Writings and documents regarding an agenda item on an open session meeting received after official posting and distributed to the Commission for consideration, will be made available for public viewing at the City Clerk’s Office at City Hall, 1825 Strand Way, during normal business hours. Materials submitted for consideration should be forwarded to the City Clerk’s Office at [email protected]. CULTURAL ARTS COMMISSION 02/14/2019 AS A COURTESY TO OTHERS, PLEASE SILENCE CELL PHONES 2 CULTURAL ARTS COMMISION Mission: The Coronado Cultural Arts Commission serves the Coronado community as an umbrella organization and voice for the arts through support, enrichment and development of a thriving arts environment. 2018 Cultural Arts Commission Goals 1. Engage in the strategic planning process to produce a citywide strategic plan for arts and culture. • Develop and implement funding strategies to support the Commission’s work. • Explore the possible establishment of a Coronado Arts Foundation. • Monitor and assess the City’s review of the Community Grant Program. • Use the planning process to create community awareness of the significance of art in our daily lives and the role of the Cultural Arts Commission. • Effectively measure and communicate the economic impact of the arts in the community. • Survey community needs and desires for the arts and the Commission’s role in achieving them. 2. Expand volunteers and staffing for the arts commission as needed to achieve its goals. 3. Continue to expand use of public spaces for public art and venues for art and cultural events. 4. Continue to support the expansion of arts education in Coronado. 5. Celebrate Coronado as an arts community. 6. Foster cross-collaboration among Commission program areas and Arts Partners. 7. Support efforts to make Coronado TV a valuable Community art and culture resource. 3 MINUTES OF A MEETING OF THE CITY OF CORONADO CULTURAL ARTS COMMISSION Winn Room 640 Orange Avenue Coronado, California 92118 Thursday, January 3, 2019 REGULAR BUSINESS MEETING – 4:30 P.M. Chairman Jeff Tyler called the regular business meeting to order at 4:30 p.m. Present: Commissioners Sherril Altstadt, Mariah Gillespie, Bill Lowman, Maryellen McMahon, Doug Metz, Jeff Tyler Absent: Commissioner Lei Udell Also Present: CAA Kelly Purvis The Commission said the Pledge of Allegiance. Chair Tyler noted the inclusion of the 2018 CAC Goals in the agenda as a reminder of our work for the year. Commissioner Gillespie moved to approve the minutes of the December 6, 2018 regular meeting. Commissioner Metz seconded the motion. Ayes: Altstadt, Gillespie, Lowman, Metz, and Tyler Nays: Absent: McMahon, Udell Abstain: Commissioner Metz nominated Jeff Tyler to serve as chair. Gillespie seconded. Ayes: Altstadt, Gillespie, Lowman, Metz, and Tyler Nays: Absent: McMahon, Udell Abstain: Commissioner Lowman nominated Doug Metz to serve as vice chair. Commissioner Altstadt seconded the motion Ayes: Altstadt, Gillespie, Lowman, Metz, and Tyler Nays: Absent: McMahon, Udell Abstain: Commissioner Lowman moved to adopt the calendar with one change to our meeting schedule. Instead of meeting on July 4 the Commission will cancel that meeting and hold a special meeting on July 11, at 4:30 p.m. Commissioner Gillespie seconded the motion. Ayes: Altstadt, Gillespie, Lowman, Metz, and Tyler Nays: Absent: McMahon, Udell Abstain: 01/03/2019 1 4 Public Comments: None Commissioner Comments: Chair Tyler commented that this is his final year on the Commission and the CAC will need a new chair in 2020. He encouraged the Commissioners to consider leadership in the future. Commissioner Metz suggested if the Coronado CREATES plan is adopted to consider holding a special workshop to accomplish reorganization. CAA Kelly Purvis reported that the January Community Calendar is included in the agenda as well as available on the Coronado History and CoronadoARTS websites. It is on the CoronadoARTS blog at the beginning of each month. CAA Purvis confirmed that the links are not live. CAA reviewed the City Council and various Commission actions relating to Cultural Arts Commission. All items are listed in the agenda. Commissioner Lowman and Commissioner Metz will continue as members of the ad hoc budget committee. CAA Purvis will obtain the dates for budget deadlines. CAA Purvis indicated that Councilmembers Heinz and Donovan have requested for a meeting with Arts Market consultant Louise Stevens during her next site visit. Councilmembers Sandke and Mayor Bailey declined a meeting and still no response from Councilmember Benzian. Commissioner Metz inquired about the art classes available at the John D. Spreckels Center. CAA Purvis clarified classes and JDSC are sponsored by the Center and are fee based and all classes appear on the CoronadoARTS.com website. Commissioner Lowman and Metz agreed to serve on the 2019/20 CAC ad hoc Budget Committee and as soon as CAA Purvis receives the information and deadlines she will set a budget. Commissioner Lowman stated the budget process is critical to the implementation of Coronado CREATES and with appropriate staffing budget we can accomplish the goals in the plan. Meeting will have to be between February 10 - 20, 2019 due to Commissioners travel schedule. Commissioner Metz and Lowman will not be able to attend the CAC Regular Meeting in February. CAA Purvis requested working team meeting dates from all Commissioners. CAA Purvis presented the December revenue and expenditure report in