MUNICIPAL TENDER REFERENCE BID NO: NC064/T006/2019/2020 CONTRACT DOCUMENT FOR THE CONSTRUCTION OF EVAPORATION PONDS IN KAMIESKROON PROJECT NO: 31198/2020/03 VOLUME 3 (RETURNABLE DOCUMENT) NOTE: • The Form of Offer and Acceptance (C1.1) is on page 76 of this document (see also Clause F.4.4 on page 10) CLIENT: ENGINEER: Kamiesberg Municipality BVi Consulting Engineers Private Bag X 200 P.O.Box 683 GARIES SPRINGBOK 8220 8240 Tel.: 027 652 8000 Tel.: 027 712 9990 Fax: 027 652 8001 Fax: 027 712 9991 June 2020 KAMIESBERG MUNICIPALITY BID NO: NC064/T006/2019/2020 PROJECT NO.31198/2020/03 CONSTRUCTION OF EVAPORATION PONDS IN KAMIESKROON GENERAL TENDER INFORMATION TENDER ADVERTISED : Friday, 12 June 2020 ESTIMATED CIDB CONTRACTOR GRADING : 4CE or Higher SITE VISIT/CLARIFICATION MEETING : 11h00 on Wednesday, 24 June 2020 (Compulsory) VENUE FOR SITE VISIT/CLARIFICATION : Community Hall in Kamieskroon MEETING CO-ORDINATES FOR COMMUNITY HALL : 30°12’57.40’’S 17°55’22.61’’E CLOSING DATE : Friday, 10 July 2020 CLOSING TIME : 12h00 CLOSING VENUE : Kamiesberg Municipality 22 Main Road Garies 8220 Tender i General Tender Information KAMIESBERG MUNICIPALITY BID NO: NC064/T006/2019/2020 PROJECT NO.31198/2020/03 CONSTRUCTION OF EVAPORATION PONDS IN KAMIESKROON TENDER SUMMARY Tender (Supply of material, Plant and Labour) 1. Gross Tender Sum (Incl. VAT): R……..………….............................. 2. Construction Period: ……………………………(weeks) Name of Tenderer: ………………………………………………………………………… Address: ………………………………………………………………… ………………………………………………………………… ………………………………………………………………… ______________________________________ _____________________________ Signature of Tenderer Date ______________________________________ ___________________________ KAMIESBERG MUNICIPALITY Date ii KAMIESBERG MUNICIPALITY BID NO: NC064/T006/2019/2020 PROJECT NO.31198/2020/03 CONSTRUCTION OF EVAPORATION PONDS IN KAMIESKROON Contents Number Heading Pages The Tender Part T1: Tendering procedures 1 T1.1 Tender Notice and Invitation to Tender 2 - 3 T1.2 Tender Data 4 - 26 Part T2: Returnable documents 27 T2.1 List of Returnable Documents 28 T2.2 Returnable Schedules 29 - 73 The Contract Part C1: Agreements and Contract Data 74 C1.1 Form of Offer and Acceptance 75 - 78 C1.2 Contract Data 79 - 91 C1.3 Form of Guarantee 92 - 94 C1.4 Occupational Health and Safety Agreement 95 - 96 Part C2: Pricing data 97 C2.1 Pricing Assumptions 98 - 99 C2.2 Bills of Quantities 100 - 109 C2.3 Declaration 110 Part C3: Scope of Work 111 C3.1 Description of the Works 112 - 113 C3.2 Engineering 114 C3.3 Construction 115 - 124 C3.4 Management 125 - 133 C3.5 Annexes 134 Part C4: Site information 135 C4 Site Information 136 iii Part T1: Tendering procedures Pages T1.1 Tender Notice and Invitation to Tender ............................................ 2 - 3 T1.2 Tender Data ................................................................................ .…..4 - 26 Tender 1 T1 Part T1: Tendering procedures Tendering procedures Reference No. 32650.01/2018/03 KAMIESBERG MUNICIPALITY BID NO: NC064/T006/2019/2020 PROJECT NO.31198/2020/03 CONSTRUCTION OF EVAPORATION PONDS IN KAMIESKROON Tender Notice and Invitation to Tender KAMIESBERG MUNICIPALITY invites tenders for Tender No. BID NO: NC064/T006/2019/2020: CONSTRUCTION OF EVAPORATION PONDS IN KAMIESKROON. The contract entails the construction of the following components: • Earthworks for Evaporation Ponds • Lining of Ponds • Construction of Inlet and Outlet Structures • Supply and Installation of Security Fencing It is estimated that tenderers should have a CIDB contractor grading designation of 4 CE or higher. A non-refundable tender deposit of R500.00 per document is payable through EFT into the bank account of Kamiesberg Municipality: First National Bank, Cheque Account, Account No: 62022501440, Branch Code: 200306. Tenders will be sent to interested parties via email upon receival of proof of payment. Tender documents will be available from Wednesday, 17 June 2020. A compulsory site visit/clarification meeting with representatives of the Employer/Engineer will take place at the Community Hall in Kamieskroon on Wednesday 24 June 2020 starting at 11h00. All interested parties must notify Mr. Heinrich Cloete via email ([email protected]) before Wednesday, 17 June 2020 in order to arrange a travel permit, if needed, for attending the clarification meeting and to receive a tender document. Tender documents must be submitted via email, but must be appropriately marked with the contract number and name of the project in the subject line to [email protected] or [email protected] or [email protected] on or before Friday, 10 July 2020 at 12h00. All documents must be encrypted with passwords and should the submission exceed 25MB, documents may be shared via Google Drive or WeTransfer or any other similar platforms. The link of these platforms will be the body of the email submitting bidder’s documents and passwords included thereon. Bidders must ensure that the links provided in the submission have the contents in terms of the list of returnable contemplated in the tender documents. Failure to adhere to the latter will result in bidder’s tender document being deemed non-responsive. The Municipality reserves the right not to award the tender to the only or the lowest Tenderer. Tenders may only be submitted on the tender documentation that has been issued. No tender offer will be considered from the following tenderers: a) If the Tenderers do not comply to the CIDB-Grading Conditions b) Persons who were convicted for fraud or corruption during the past five years. c) Who wilfully neglected, reneged on or failed to comply with a goverment contract during the past five years. d) Tenderer who cannot submit a valid Tax Clearance Certificate. e) Tenderer who is not registered or accredited as a Contractor or a contractor according to the Central Contractor Database (CSD). f) If proof cannot be provided that a performance guarantee can be submitted on the award of the contract. Mr. W Cloete/ M Myburgh Mr H Cloete BVi Consulting Engineers KAMIESBERG MUNICIPALITY P.O Box 683 Private Bag X 200 SPRINGBOK GARIES 8240 8220 Tel.: 027 712 9990 Tel.: 027 652 8000 Tender 2 T1.1 Part T1: Tendering procedures Tender Notice and Invitation to Tender Reference No. 31198/2020/03 KAMIESBERG MUNICIPALITY PROJECT NO.31198/2020/03 CONSTRUCTION OF EVAPORATION PONDS IN KAMIESKROON LOCALITY PLAN Tender 3 T1.1 Part T1: Tendering procedures Tender Notice and Invitation to Tender Reference No. 31198/2020/03 KAMIESBERG MUNICIPALITY BID NO: NC064/T006/2019/2020 PROJECT NO.31198/2020/03 CONSTRUCTION OF EVAPORATION PONDS IN KAMIESKROON T1.2 Tender Data The conditions of tender are the Standard Conditions of Tender as contained in Annex F of Board Notice 12 of 2009 in Government Gazette No. 31823 of 30 January 2009, Construction Industry Development Board (CIDB) Standard for Uniformity in Construction Procurement. (See www.cidb.org.za) which are reproduced without amendment or alteration for the convenience of tenderers as an Annex to this Tender Data. The Standard Conditions of Tender make several references to the Tender Data for details that apply specifically to this tender. The Tender Data shall have precedence in the interpretation of any ambiguity or inconsistency between it and the standard conditions of tender. Each item of data given below is cross-referenced to the clause in the Standard Conditions of Tender to which it mainly applies. The following variations, amendments and additions to the Standard Conditions of Tender as set out in the Tender Data below shall apply to this tender: Clause Tender Data Number F.1 General F.1.1 Actions Add the following: The Employer is KAMIESBERG MUNICIPALITY (Pty) Ltd represented by the MUNICIPAL MANAGER: Mr R Beukes F.1.2 Tender Documents Add the following: “The following documents form part of this tender: VOLUME 1: The General Conditions of Contract for Construction Works (Third Edition) 2015 as published by the South African Institution of Civil Engineering. This publication is available and tenderers must obtain copies at their own cost from the South African Institution of Civil Engineering (SAICE), PRIVATE BAG X113, Halfway House 1685, Tel: (011) 805 5947, Fax: (011) 805 5971, e-mail: [email protected]. VOLUME 2: The SANS Standardised Specifications for Civil Engineering Construction prepared by Standards South Africa. These publications are obtainable and tenderers must obtain copies at their own cost from Standards South Africa, Private Bag X191, PRETORIA, 0001. Volumes 1 and 2 may also be inspected, by appointment, at the offices of the Employer’s Agent during normal office hours. The contract documents issued by the Employer comprise: VOLUME 3: The Contract Document (this document), in which is bound: The Tender Part T1: Tendering procedures T1.1 Tender notice and invitation to tender T1.2 Tender data Part T2 : Returnable Documents T2.1 List of returnable documents T2.2 Returnable schedules The Contract Part C1: Agreements and Contract Data C1.1 Form of offer and acceptance C1.2 Contract data Tender 4 T1.2 Part T1: Tendering procedures Tender Data Reference No. 31198/2020/03 C1.3 Form of Guarantee C1.4 Occupational Health and Safety Agreement Part C2: Pricing Data C2.1 Pricing Assumptions C2.2 Bills of Quantities C2.3 Declaration Part C3: Scope of Work C3.1 Description of the Works C3.2 Engineering C3.3 Construction C3.4 Management C3.5 Annexes Part C4 : Site information C4 Site information VOLUME 4: Drawings (listed in C3.2 Engineering) and Annexes (Extension to VOLUME 3) Volume 3 and 4 is deemed the “Returnable Documents” which must be returned to the Employer in terms of submitting a tender offer. F.1.4 Communication and employer’s agent Add the following: Attention is drawn to the fact that verbal information, given by the Employer’s Agent during site visits/clarification meetings or at any other time prior to the award of the Contract, will not be regarded as binding on the Employer. Only information issued formally by the Employer in writing to tenderers will be regarded as amending the Tender Documents.