Sloviansk Donetsk Special Subnational Cluster Meeting 12th January 2018 2017 Year in Review Agenda: 1) Action Points and Announcements 2) 5W Updates for December 3) Guidelines Produced in 2017 4) Guidelines in the Pipeline 5) Monitoring and Reporting 6) Damage Database 7) Partner Updates 8) AOB Present: Ministry of TOT and IDPs Donetsk oblast, UNHCR, DRC, PIN, ADRA Ukraine, OHCHR, NRC, Save the Children ICRC, REACH, ACTED, Ache Nova, Luxembourg Red Cross Action Points and Announcements The Subnational Shelter Cluster coordinator greeted all the participants of the meeting and the roundtable introduction took place. The Subnational Cluster Coordinator announced that this would be the final meeting she would chair as Subnational Cluster Coordinator. She announced that there would also be changes in the national coordination team, as Igor Chantefort, Senior National Cluster Coordinator would take up new responsibilities with UNHCR to facilitate the development of projects related with affordable housing. In his place, Andrea Parisi, Shelter Officer for UNHCR would take up dual responsibilities as Cluster Coordinator. At Subnational level, the position was being nationalized with Olesia Kaida assuming responsibilities as of earlier in that week. Kostyantyn Dmitrenko would remain in place as Information management focal point for the cluster. Further updates based on last months reporting included: What Update New Year Update to include advocacy Done: New Year Update published points about fuel challenges in GCA https://www.sheltercluster.org/ukraine/documents/winteriz ation-2017-18-new-year-update Addresses to be updated for end of Book of Addresses to be sent on Friday Jan 19 or at least December Monday Jan 22: Precision post meeting: Book of addresses circulated by Subnational Coordinator as of 19th of January. Conduct details of new Cluster team Andrea Parisi: [email protected] Olesia Kaida: [email protected] Kostyantyn Dmitrenko: [email protected] Action Points Who Sasha Varashkov to share Ministry of Social Policy Sasha, Olesia/Kostya, Act of Destruction unification attempt with Cluster and HLP Coordinator Place the damage assessment and technical note Cluster Team (Kostya) on an easier to access part of the Website Agencies to make use of the minimum PDM Partners indicators available in the guidelines and to share findings with cluster to inform future guidelines Light Revision of Guidelines and winterization Andrea/Olesia (April through lessons learned summer) REACH to share assessment tool and information Jeremy and REACH team on the assessment with partners Advocacy with development initiatives Shelter Cluster team and agencies in advance of the winter season. 5W Updates for December The Subnational Shelter Cluster coordinator reminded the partner agencies about the reporting to the Cluster: 5W inputs were due on the 12th of January Precision post meeting: Final results of 2017 outputs and achievements are now summarized in a four-pager annual report: https://www.sheltercluster.org/ukraine/documents/shelter- cluster-annual-report-2017 Guidelines Produced in 2017 The Subnational Shelter Cluster coordinator reviewed the products published by the Shelter Cluster during 2017 in order to discuss what could be improved when looking forward to 2018: Technical Notes The agencies had a long discussion about how to legally account for damages at the field level. IDP Ombudsman for Donetsk Oblast, representative of the Ministry of Social Policy, and Consultant for the Council of Europe mentioned that the Ministry of Social Policy was now trying to again standardize the ways that acts of destruction are reported at field level. Subnational Coordinator reviewed the attempts by the Danish Refugee Council this year to introduce a standard act of destruction, though at the same time lessons learned from September 2017 were showing the need to bring in the engineering perspective, as the judges were looking at a way to quantify damages and to distinguish damages from the pre-conflict lack of maintenance for this house. There were several good ideas mentioned about what advocacy would be required to bring about compensation. Several agencies remarked at the slow pace of compensation for the local population. Subnational Shelter/NFI Cluster Coordinator reminded agencies that compensation is quite a slow process and would not be brought about as quickly as humanitarian interventions. Subnational Shelter/NFI Cluster Coordinator reminded agencies about the work of the Housing, Land, and Property Technical Working Group in this regard. In May 2017, a document was published looking at foreign case studies: https://www.sheltercluster.org/housing-land-and-property-working- group/documents/foreign-experience-housing-solutions-and . This study conducted by the Working Group members showed that first of all compensation would require some sort of claim of self- responsibility for the damages caused. Further, it was necessary to determine who was eligible for criteria. While humanitarian interventions are focused on the most vulnerable, all types of people regardless of status, wealth, or physical stature are eligible to make claims of compensation. At the current stage, the Ukrainian government had not articulated any clarity on these matters. The damage form and assessments that were discussed by humanitarian agencies are those used to determine the minimum indicators that are required. Several agencies discussed the challenges related with the new shelling in Novoluhanske. One agency remarked that the frenzy surrounding this case was worse than the flare up in Avdiivka at the beginning of 2017. Several agencies said that more training on filling out the Kobo form was required. Subnational Shelter/NFI Cluster Coordinator cited several examples from 2017 where agencies either used Kobo or the blank excel form of the damage database to document the situation in terms of shelter needs to better inform decision- making of the cluster, so it was not a requirement to use Kobo simply but to also use the indicators in the damage form. It was recommended to place this damage form somewhere more visible on the Cluster website. OHCHR mentioned that they had done a brief report on the situation in Novoluhanske. They questioned the agencies whether they planned to follow up with any more durable forms of repairs. Agencies replied that the quick mobilisation of UNHCR and their partners with acute emergency shelter was the required response. Stakeholders from the government mentioned that this town also had significant resources for an eventual response including the presence of the State Emergency Service Brigades. Further security was not guaranteed at the moment for more durable repairs as the likelihood of repeated shelling was still possible. Monetization and Winterization Subnational Shelter/NFI Cluster Coordinator mentioned the two main guidelines documents that had been published in 2017. Both also provided additional insights into mainstreaming of Post Distribution Monitoring indicators for both shelter and winterization programming. Subnational Shelter/NFI Cluster Coordinator highlighted the importance of using these indicators, as she had noticed that agencies were better able to learn from their programming about the outstanding needs. The Subnational Shelter/NFI Cluster Coordinator had been able to hear feedback from local authorities and several agencies about outstanding shelter and access to documentation needs post repair projects. Partners raised concerns about the fact that we had been able to advocate for extra funding and support for the winterization needs this past winter, but what about the next winter? The difficulties in the market for both wood and coal markets in GCA were rising. Subnational Shelter/NFI Cluster Coordinator pointed that in doing the analysis of the Humanitarian Response Plan for 2017, the needs in the area of winterization were increasing. The Subnational Shelter/NFI Cluster Coordinator shared the analysis of the Cluster’s findings. While the needs to shelter needs were being gradually met despite daily shelling, the protracted conflict was continuing to reduce dramatically access to essential resources for the winter period. Buildings Damaged (Unique address) GCA Needs of Heating (Access to solid GCA as of October fuel has decreased due to the conflict) 17350 20000 20000 14413 11520 15000 10438 10000 6258 6464 10000 18800 18000 15651 11000 13854 5000 7431 0 0 2015 2016 2017 2014-2015 2016 2017 Number of HHs assisted GCA Durable Repair Cumulative Damages reported Number of households in need of heating GCA Subnational Shelter/NFI Cluster Coordinator mentioned that it would likely be required to do a light revision of the Winterization Guidelines in the summer especially as agencies were already reporting the continuing rising prices of coal and wood since the beginning of the winter season. Subnational Shelter/NFI Cluster Coordinator invited REACH Country Representative to say a few words: REACH Initiative had been requested by the Humanitarian Country Team to conduct an assessment during the winter season to check on the coping mechanisms of the affected population during the coldest months of the year. The data collection would soon start after validation of the tool, but the publication of the report may take a little bit longer and come out in June. Subnational Shelter/NFI Cluster Coordinator remarked that that would be good timing to facilitate next year’s winterization planning. It was also informed