RESOLUTION NO. 7570 CITY OF SOUTH GATE LOS ANGELES COUNTY, CALIFORNIA A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH GATE AUTHORIZING THE DESTRUCTION OF OBSOLETE RECORDS FROM THE CITY CLERK'S OFFICE, FINANCE DEPARTMENT, POLICE DEPARTMENT FILES PURSUANT TO GOVERNMENT CODE 34090 OF THE LAWS OF THE STATE OF CALIFORNIA WHEREAS, it has been determined that certain City records under the charge of certain City Clerk's Office are no longer required for public or private purposes; and WHEREAS, it has been determined that destruction of the above-mentioned records is necessary to conserve storage space and to reduce staff time and expense in handling records and informing the public; WHEREAS, Section 34090 of the Government Code of the State of California authorizes the head of a City department to destroy any City records and documents which are over two years old under his or her charge, without making a copy thereof, after the same are no longer required, with the written consent of the City Attorney and the approval of the City Council by resolution; and WHEREAS, it is therefore desirable to destroy those records which are over two years old as listed in the documents entitled "Records Inventory," dated October 22, 2013, attached hereto as Exhibit "A," and made a part hereof, without making a copy thereof; and WHEREAS, the said destruction of said records is with the written consent of the City Attorney; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council hereby authorizes the destruction of the documents identified in Exhibit "A" attached hereto and incorporated herein by this reference. [Remainder of page left blank intentionally.] SECTION 2. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption. PASSED, APPROVED AND ADOPTED this 22" day of October, 2013. CITY OF SOUTH GATE: Gil Hurtado, MAYOR ATTEST: Carmen Avalos, City Clerk (SEAL) APPROVED AS TO FORM: Raul F. Salinas, City Attorney CERTIFICATION OF THE CITY CLERK WRITTEN PERMISSION OF THE SOUTH GATE CITY CLERK AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS Permission is hereby granted to the City Clerk, South Gate, California, to destroy without copying, the records described in Exhibit "A." This destruction of records conforms with the Government Code Section 34090 of the State of California. Carmen Avalos, City Clerk Dated: APPROVED AS TO FORM: Raul F. Salinas, City Attorney Exhibit "A" Records for Destruction October 22, 2013 City Clerk's Office Community Development Finance Department Police Department Public Works City Clerks Office 2013 Destruction List BOX 58 — Destroy 2012 2007 Agenda Packets January — September BOX 59 — Destroy 2012 2007 Legal Publications, Bids, Correspondence, City Oaths BOX 60 — Destroy 2012 2007 Agenda (September — December), Warrants and Minutes Box 76 — Destroy 2013 2008 Agenda Packets January — July BOX 77 — Destroy 2013 2008 Legal Publications, Bids, Correspondence, City Oaths BOX 78 — Destroy 2013 2008 Agenda (August — December), Warrants and Minutes BOX 80 — Destroy 2013 2005 — 2008 Legal Documents Summons and Complaints Box 81 — Destroy 2013 2005 — 2008 Legal Claim Forms Box 100 — Destroy September 5, 2013 Election 2013 - VBM Envelopes and Provisional Empty (Opened and Counted), and 1 Box of Un-used Ballots Box 101 — Destroy September 5, 2013 Election 2013 - Returns VBM (From Post Office) Box 102 — Destroy September 5, 2013 Election 2013 - VBM Yellow Envelopes (Opened and Counted) Box 103 - Destroy September 5, 2013 Election 2013 - Red Box with Ballots (3 boxes) Box 104 - Destroy September 5, 2013 Election 2013 - White Box of Unused Ballots (3 boxes) Box 105 – Destroy September 5, 2013 Election 2013 - Provisional Envelopes and Flags (Paper) BOX 106 Destroy - 2013 –101-01-03 City Council Organization/Benefits Admin 2000-2002 101-01-04 City Council Ethics Policy 2000-2002 101-04-17 City Council Meeting Agendas 2005 101-04-18 City Council Meeting Agendas 2006 101-04-19 City Council Meeting Agendas 2007 101-04-20 City Council Meeting Agendas 2008 101-04-21 City Council Meeting Agendas 2009 101-06-02 City Council Meeting Schedule/Regs Admin 2000-2002 101-07-20 Presentations/Awards 2008 101-07-21 Presentations/Awards 2009 101-08-16 Presentations/Awards 2008 101-08-17 Presentations/Awards 2009 101-09-20 Political Support 2008 101-09-21 Political Support 2009 101-14-14 Closed Session Memo/Agenda Bills 2008 101-14-15 Closed Session Memo/Agenda Bills 2009 101-14-16 Closed Session Memo/Agenda Bills 2010 104-02-13 Service Requests/Complaints 2008 104-02-14 Service Requests/Complaints 2009 105-01-01 Organizational Mgmt 1989- 105-01-02 Organizational Mgmt City Treasurers Office 1997- 105-01-03 Organizational Mgmt City Treasurers Office 1998- 106-02-01 Azalea Festivals BOX 107 Destroy - 2013 –109-01-01 Community Promotion Admin 1990-2003 109-01-06 Street Fairs 1993-2003 109-01-11 Selling Advertisements in the Progress Newsletter 109-01-12 Home for the Holidays Raffle 2002-2003 Carl Warren Co Info Reports 12/1992 204-03-01 ICRMA Financial Audits 1988-2001 205-03-01 Property Tax Assessed Valuation Admin 1989-1999 206-03-01 Alcoholic Beverage Control 1989 208-21-01 Municipal Budget FY 2008-09 208-22-01 Municipal Budget FY 2009-10 Comprehensive Annual Financial Report Year ended June 30, 1997; June 30, 2001; Review of the Functions of the Treasurers Office June 9, 1998 210-01-06 City Fees Charges 2004-2010 211-01-03 Tax Increment Allocation Bond CRA 1998- BOX 108 Destroy - 2013 –211-01-04 Pension Obligation Bond 1999-2004 211-01-05 Tax and Revenue Anticipation Note (TRAN) 2001-2004 212-01-02 Grants Writing Consulting with GGWC 1997 213-01-09 Investment Admin-Monthly/Quarterly Reports 2008 213-01-10 Investment Admin-Monthly/Quarterly Reports 2009 301-02-09 Legal Advertising Admin 2006-07 301-02-10 Legal Advertising Admin 2007-08 301-02-11 Legal Advertising Admin 2008-09 302-01-03 Federal/State/Local Election Admin 2000-02 302-01-04 Election Forms 2000- 302-01-05 Changing Municipal Election Dates 302-13-05 Election 3/6/01 Financial Disclosure/Campaign Stmts 302-15-04 Election 1/28/03 Correspondence/Documents 303-02-05 HC Subpoena w/ copies of HC Asst. documents 303-02-08 BANKRUPTCY 303-02-09 SUBPOENAS SERVED ON/BY CITY 2007- 2008 305-01-46 L-Edward Martinez vs. City of South Gate Police 401-01-07 Apptment/Promo/Classif/Re-Classif Admin 2000-09 BOX 109 – Destroy -2013 302-18-01 Election 3/6/07 Admin 302-18-02 Election 3/6/07 Notices/Resolutions/Measures 302-18-03 Election 3/6/07 Nomination Papers 302-18-04 Election 3/6/07 Correspondence/Documents 302-18-05 Election 3/6/07 Financial Disclosure/Campaign Stmts 302-18-06 Election 3/6/07 Statements of Organizations 302-18-07 Election 3/6/07 Candidates Statement 302-18-08 Election 3/6/07 Payroll/Oaths/Etc. 302-18-09 Election 3/6/07 Election Night Procedures 302-18-10 Election 3/6/07 Results/Certification 302-18-11 Election 3/6/07 Absentee Ballots BOX 110 Destroy -2013 302-21-01 Election 3/3/09 Admin 302-21-02 Election 3/3/09 Notices/Resolutions/Measures 302-21-03 Election 3/3/09 Nomination Papers 302-21-04 Election 3/3/09 Correspondence/Documents 302-21-05 Election 3/3/09 Financial Disclosure/Campaign Stmts 302-21-06 Election 3/3/09 Financial Disclosure/Campaign Stmts 302-21-07 Election 3/3/09 Candidates Statement 302-21-08 Election 3/3/09 Payroll/Oaths/Etc. 302-21-09 Election 3/3/09 Election Night Procedures 302-21-10 Election 3/3/09 Results/Certification BOX 111- Destroy - 2013 402-03-01 Personnel: City Employees with Power of Arrest 1993, and 1997 403-01-03 Personnel Benefits/Retirement Admin 1993-2009 405-02-01 Civil Service Admin 1991-2003 407-01-08 Memorandum Of Understanding: SGCEA 1989-1997 503-01-04 CDBG Home Imp Deferred Loans 1979-80 503-01-07 CDBG Home Imp Deferred Loans 1985-2001 BOX 112- Destroy - 2013 503-03-03 Housing Program Admin 1991-2009 South Gate/Lynwood Multi-Jurisdictional Program Neighborhood Stabilization Program with Huntington Park 503-03-06 1995 Five Year Consolidated Plan 503-03-09 1996 Home Grant Program 503-03-10 Home Investment Partnerships Program 1997-2009 503-03-12 2000 Five Year Consolidated Plan BOX 113- Destroy - 2013 503-03-13 Home Improvement Programs/U.S.E. Group Inc. 2001 503-03-16 Urban Dev. Action Grant (UDAG) 2003, and 2005 503-04-17 Comm Dev Block Grant (CDBG) Admin 2007-2008 503-04-18 Comm Dev Block Grant (CDBG) Admin 2008-2009 504-02-11 Z Removal of Political Signs 504-02-13 Z #87 8917 State Street 504-02-14 Z #88: Allowing Commercial Development Creating Tax Revenues 504-02-15 Z #90 Ord# 2076-Amending Section 3.1 SG Business Industrial Park Specified Plan 504-02-16 Z #91 9854 Long Beach Boulevard 504-02-17 Z #89 13528 Paramount Boulevard in C-M Zone 504-02-18 Z #96 5941 Southern Ave from R-1 to M-2 Zone 504-02-19 Z #92 8824 Long Beach Blvd from C-M to C-3 Zone 504-02-20 Z #99 9845 San Vincente Ave from C-2 to R-3 Zone 504-02-21 Z #98 13740-60 Paramount Blvd from C-3 to R-3 Zone 504-02-22 Z #101 3830 Firestone Blvd from R-3 to C-M 504-02-23 Z #102 2405 Southern Ave from M-3 to R-3 504-02-24 Z #105 5595 Gardendale Street from M-2 to R-3 505-02-03 Parcel Map #18490, 4525-4545 ArdinE, LA Chem Co 505-02-13 Parcel Map #6221-026-009 10130 Adella #6221-026-012 10111 Burtis Street 505-02-14 Parcel Map #24845, 8817 Long Beach Boulevard 505-02-16 Parcel Map #25261, 5321 Firestone Boulevard 505-02-17 Parcel Map #25372, 3500 Tweedy Boulevard 505-02-18 Parcel Map #26030, 8600 Garfield AVENUE 505-02-19 Parcel Map #26735, 3710 Tweedy Blvd.