General Regulations for the users of the Palexpo site Version 1 / May 2014 The French version of these Regulations is the authentic text. Palexpo SA P.O. Box 112 CH - 1218 Le Grand-Saconnex Geneva Switzerland T. +41 22 761 1111 F. +41 22 798 0100 www.palexpo.ch [email protected] Index Pages Administrative and legal regulations .......................................................................................... 1 Safety and security Fire prevention ......................................................................................................................... 19 Palexpo regulations for construction ........................................................................................ 27 General terms and conditions of sales and rental services of Palexpo SA ............................................................................................. 34 General conditions for internet access ..................................................................................... 39 Catering ................................................................................................................................... 45 Manutention, transport, douane ............................................................................................... 48 Administrative and legal regulations Index Page 1. House rules .............................................................................................................................................. 3 2. Smoking ban ........................................................................................................................................... 3 3. Animals..................................................................................................................................................... 3 4. Waste ....................................................................................................................................................... 3 5. Photographs............................................................................................................................................. 3 6. Advertising and promotion ..................................................................................................................... 3 7. Advertising space rental ......................................................................................................................... 3 8. Music and royalties ................................................................................................................................. 3 9. Non-competition ..................................................................................................................................... 3 10. Intellectual property ................................................................................................................................ 4 11. Exhibited items, products and installations ......................................................................................... 4 12. Direct sales or cash-and-carry sales .................................................................................................... 4 14. Labour law and working time ................................................................................................................. 5 15 Withholding tax ........................................................................................................................................ 5 16. Foreign staff employed at Palexpo......................................................................................................... 5 18. Users’ liability for damage ...................................................................................................................... 7 19. Insurance ................................................................................................................................................. 7 20. Financial obligations ............................................................................................................................... 7 21. Refund of value-added tax charged to buyers domiciled or headquartered abroad ......................... 7 22. Complaints ............................................................................................................................................... 8 23. Clause nullity ........................................................................................................................................... 8 24. Confidentiality ......................................................................................................................................... 8 25. Settlement of disputes ........................................................................................................................... 8 Appendix 1.13 Summary of the main provisions applicable to the exhibition industry ................................... 9 Appendix 2.14 Table summarizing procedures required according to country of residence ....................... 10 Appendix 3.14 OCIRT, Form A (for employees seconded from EU / EFTA countries) ...................................... 11 Appendix 4.14 OCIRT, Form B (for independent service providers from EU / EFTA countries) ...................... 13 Appendix 5.14 OCP Form ..................................................................................................................................... 14 Appendix 6.19 CB management AG Procedure ................................................................................................ 16 Appendix 7.19 AFC, Form to VAT refund ............................................................................................................. 17 Appendix 8.19 Statement of Tax status (VAT) .................................................................................................... 18 Dispositions administratives et légales / 12.05.2014 (ssc-vb-yt / adis) Palexpo SA is the owner, manager and operator of the Geneva/Grand-Saconnex Exhibition and Congress Centre. Organisers and exhibitors (hereinafter referred to as “the User(s)”) are responsible for ensuring that their activities conform to any legal require- ments and for obtaining any authorisations required. The most important areas are mentioned below and, if necessary, Users should contact the competent authorities directly for information. Palexpo SA shall not be held responsible in the event of infringement of legal provisions. 1. HOUSE RULES 6. ADVERTISING AND PROMOTION Palexpo SA enforces its rules and regulations in the areas and buildings All sales promotion activities, surveys, distribution of publicity mate- used for fairs and exhibitions on the Palexpo site. Offenders risk exclu- rials or any other form of publicity are only authorised at exhibitors’ sion from the exhibition without refund or compensation. stand, providing the organiser has given prior authorisation. Palexpo SA relies on Users’ support in maintaining discipline and good Exhibitors are strictly prohibited from using audiovisual equipment in order during events. They are invited to notify Palexpo SA of any visitors such a manner that the messages broadcast or shown may be seen or whose behaviour seems to be detrimental to exhibitors or to the event heard on one or more neighbouring stands. as a whole, or of any non-exhibitors attempting to conduct business on Any false or misleading advertising, of any nature whatsoever, is strictly the Palexpo site. prohibited and the perpetrator thereof may be expelled immediately Palexpo SA reserves the right to refuse to host any event. from the event. 2. SMOKING BAN 7. ADVERTISING SPACE RENTAL Smoking is strictly prohibited inside Palexpo premises. For advertising space rental (paper or digital signage), please contact: All Users of the Palexpo site are asked to comply with the smoking ban inside Palexpo premises, and to ensure that others comply with it. • For advertising space inside Palexpo: This ban also applies to any device with similar usage and effects to Neo Advertising SA a cigarette – whether the similarity be due to the technical characte- Avenue Blanc 47 ristics, the usage procedure or the substances involved – or that may CH-1202 Geneva produce smells that could bother third parties (e.g. e-cigarettes). Tel.: +41 (0)22 949 77 77 Fax: +41 (0)22 949 77 78 [email protected] / www.neoadvertising.com 3. ANIMALS Animals are not allowed inside Palexpo premises, except during special • For advertising space outside Palexpo: events dedicated to them. APG | SGA, Société Générale d’Affichage SA The use or exhibition of live animals in shows or other events (whether Rue Cardinal-Journet 25 public or private) is subject to authorisation from the Cantonal Veteri- CH-1217 Meyrin 2 / Geneva nary Service. Tel.: +41 (0)58 220 72 00 For an application form, please contact: Fax: +41 (0)58 220 72 99 [email protected] / www.apgsga.ch Service de la consommation et des affaires vétérinaires (SCAV) Quai Ernest-Ansermet 22 See also Article 3.3 of the General Terms and Conditions applying to the P.O. Box 76 Sale and Rental of Services. CH - 1211 Geneva 4 Tel.: +41 (0)22 546 56 00 8. MUSIC AND ROYALTIES Fax: +41 (0)22 546 56 96 [email protected] Royalties and related fees (in connection with the rights of performers http://ge.ch/dares/service-consommation-affaires-veterinaires/ and producers of sound carriers) for the use of background music accueil.html (audio - video) and the organisation of minor musical events on the stands are