TENDER SET NO: COMML/T2- 12/2013-14 NIT FOR MANAGEMENT OF VEHICLE PARKING RIGHTS IN FRONT OF INTERNATIONAL TERMINAL BUILDING (T2) AT BIJU PATNAIK INTERNATIONAL AIRPORT, BHUBANESWAR Page 1 AIRPORTS AUTHORITY OF INDIA BJU PATNAIK AIRPORT, BHUBANESWAR On behalf of Chairman, Airports Authority of India, Biju Patnaik Airport, Bhubaneswar invites tenders for grant of License for Management of Vehicle Parking for a period of 1 year with a Minimum Reserve Licence Fee (MRLF) of Rs.50000 (Rupees Fifty Thousand) only per month plus Taxes as applicable. 1. Sale/Downloading of Tender documents : From 18/02/2014 2. Last date for submitting of Tender Documents: 12/03/2014 at 1500 hrs. 3. Opening of Technical Bids (Envelope ‘A’): 12/03/2014 at 1600 hrs. 4. Opening of Financial Bids (Envelope ‘B’): To be intimated subsequently Tender documents indicating full details of the license will be available on AAI website www.aai.aero OR www.airportsindia.org.in and portal address https://etender.aai.aero/irj/portal from 18/02/2014 TO 12/03/2014 For any further information contact Shri H.K. Nanda, Manager (Commercial) over phone No.0674-2596308. AIRPORT DIRECTOR BIJU PATNAIK AIRPORT BHUBANESWAR Page 2 Cost of Tender document: Rs.2,000/- (Inclusive of All Taxes) TENDER DOCUMENT NO : COMML/T2-12/2013-14 SUBJECT: MANAGEMENT OF VEHICLE PARKING RIGHTS IN FRONT OF INTERNATIONAL TERMINAL BUILDING (T2) AT BIJU PATNAIK AIRPORT, BHUBANESWAR. This Tender Document Contains Annex No. P a g e s Sl.No. Contents From To 01 Tender Document Title with Brief Details 1 2 02 Tender content 3 3 03 Introduction 4 4 04 NOTICE INVITING TENER 5 7 05 General Information and guidelines 08 11 07 Financial Bid/Form of Tender 12 13 08 Licence Agreement form 14 17 09 Schedule of premises 18 18 10 General Terms and conditions (ANNEX – I) 19 26 11 Special Conditions pertaining to this contract 27 30 12 Penalties (ANNEX – II) 31 31 13 Letter of understanding from the depositor to 32 32 Bank 14 Form of Bank Guarantee 33 34 15 Form of covering letter (ANNEX - III) 35 36 16 Unconditional acceptance letter (ANNEX - IV) 37 37 17 Form to be submitted with tender (ANNEX - V) 38 38 18 List of near relatives (ANNEX - VI) 39 39 19 Location plan 40 40 Tender Issuing Officer (H.K. Nanda) Manager (Commercial) for Airport Director Page 3 AIRPORTS AUTHORITY OF INDIA BIJU PATNAIK AIRPORT, BHUBANESWAR Phone: 0674-2596308 / Fax: 06742596302 INTRODUCTION Airports Authority of India (AAI), a Mini Ratna PSU under the Ministry of Civil Aviation, was formed by the merger of the then International Airports Authority of India (IAAI) and National Airports Authority (NAA) by an Act of Parliament and came into existence on 01.04.1995 With a view to accelerate the Integrated Development, Expansion and Modernisation of the Operational, Terminal and Cargo facilities at the Airports In the country confirming to International Standards, Controlling and Managing 125 Airports in India. CORPORATE MISSION “To achieve highest standards of safety and Quality in Air Traffic Services and Airport Management by providing state-of-the-art infrastructure for Total Customer Satisfaction, Contributing to Economic Growth and Prosperity of the Nation”. OBJECTIVE AAI invites Tender bids in the prescribed form for grant of licence for Management of Vehicle Parking rights in front of International Terminal Building T2 at B.P. Airport as per the detailed Terms and Conditions of the Tender Document. Page 4 AIRPORTS AUTHORITY OF INDIA BIJU PATNAIK AIRPORT, BHUBANESWAR-751020 Phone: 0674-2596308 / Fax: 0674-2596302 NOTICE INVITING TENDER On behalf of Chairman, AAI, Tenders in the prescribed form is invited for Management of Vehicle Parking Rights in front of International Terminal Building T2 in B.P. Airport, Bhubaneswar: Sl.No. Name of facility Period of Minimum EMD (IN Tender cost contract Reserve Rupees) (including all licence fee taxes) 01 Management of Vehicle Parking Rights in front of International 01 year Rs. 50,000/- Rs. 60,000/- Rs.2,000/- Terminal Building T2 (Rs. Fifty (Rs. Sixty (Rs. Two in B.P. Airport, thousand only) thousand only) thousand only) Bhubaneswar. Note: i. License fee are subject to be compounded with escalation of 10% Per Annum if required to be extended further. Service Tax will be applicable over and above License Fee. ii. Offer below MRLF will not be considered for award. iii. The successful tenderer is liable to pay over and above the quoted License Fee, all the applicable Taxes, Statutory levies, fees including service tax applicable at the rates declared by Govt. of India/State Govt./Local authorities from time to time. 2. The parties fulfilling the following criteria are eligible to participate in the Tender:- a. Parties having at least 3 (three) years’ experience in managing licence agreement exclusively for vehicle parking contract at any star hotels, hospitals, airports, sea ports, railways including DMRC or metro rails stations, bus terminals, approved public vehicle park area of municipal corporations, reputed malls or shopping complex. b. Gross Turnover Criteria: i. The Party should have an Annual Gross Turnover equivalent to 6 months MRLF (i.e. 6 x Rs.0.50 lakhs = Rs 3.00 lakhs. Page 5 ii. Qualifying Turnover specified above should be at least 50% from the same kind of business. iii. The Turnover Criteria should be in any of the last 5 financial years. iv. The turnover details should be duly certified by a Chartered Accountant. v. In case of multiple business of a company then the breakup of the turnover with the specific requirements of the tendered facility should be submitted duly certified by the Chartered Accountant. 3. Maximum of 30 days of gestation period or actual commencement of commercial operation whichever is earlier, will be allowed. 4. Only one tender document shall be sold to a single party either a firm or an individual. The proprietor of more than one company or firm will be considered as single party and one legal entity. 5. Any party either a firm or an individual falling under the following categories is not eligible: (a) De-barred/black listed by CBI, AAI or any Undertakings/Departments like; Railway, Defence, or any other Department of Govt. of India, State Govt. (b) Parties facing action under PPE Act, with AAI. (c) Parties either an individual or a business establishment, who has been ordered by a Court of Law to pay the outstanding dues of AAI at any of the airports as a whole and has not paid such dues to AAI, shall also not be eligible for the Tender. 6. Tender documents indicating full details of the license will be available at AAI website www.aai.aero or www.airportsindia.org.in or can be purchased on any working day between 1030 hrs to 1700 hrs upto 12/03/2014 in the O/o Airport Director, AAI, Biju Patnaik Airport, Bhubaneswar- 751020. Bidder(s) shall have to pay the non-refundable tender document fees of Rs. 2000/- (Rupees Two Thousand) through cash/D.D. in favor of AAI, deposited in the above address on or before the date of Tender Opening. 7. Airports Authority of India, - Name of the Bank- Vijaya Bank, Branch- Ashok nagar, Bhubaneswar Account No. – 740300300001416, MICR Code - 751029002 and IFSC- VIJB 0007403. A copy of the receipt of the payment made is to be uploaded along with the Technical Bid document at the time of submission. Non-submission of Tender Purchase Receipt shall lead to disqualification. 8. Tender documents duly completed in all respects, indicating “Tender for Vehicle Parking Rights at T2”, name & address of their Firm/Company/Individual, as the case may be, on all envelopes, i.e. Master Envelope containing Technical Bid (Envelope ‘A’) along with the Financial Bid Page 6 (Envelope ‘B’) should be sent to the following address by 12/03/2014 at 1500 hours positively. Each page of Technical Bids should be signed by the authorized representative of the tenderer. The authorization (power of attorney) should be on non-judicial stamp paper of Rs.100/- duly attested by Notary public. i) The tenderers are required to furnish an Earnest Money Deposit of Rs. 60,000/-(Sixty Thousand) in the form of demand draft/pay order in favor of Airports Authority of India payable at Bhubaneswar, for the requisite amount drawn on a national/scheduled commercial bank and submit the same before the date and time of opening of technical bid. Non-submission of EMD Receipt shall lead to disqualification. ii) The Technical Bids of the tenderers shall be opened at 1600 hours on 12/03/2014. iii) Financial Bid of Technically Qualified Bidders only will be opened. iv) AAI reserves itself the right to extend the date of receiving / opening of the bids. 9. AAI reserves to itself the right to reject the conditional tenders without assigning any reason thereto. 10. AAI reserves to itself the right to reject any or all the tenders without assigning any reason thereof and to call for any other detail or information from any of the tenderer(s). 11. The successful tenderer must necessarily operate the contract for a minimum of 50% of the total period of contract, failing which; the licensee may be debarred from participating in any commercial tenders of AAI, for a minimum period of 1 (One) year. (AIRPORT DIRECTOR) Page 7 GENERAL INFORMATION/GUIDELINES 1. Tender documents are not transferable. 2. ‘Technical Bid’ must be sealed in ‘Envelope A’ and Financial Bid in ‘Envelope B’ and both the Envelopes are to be sealed in ‘Master Envelope’. 3. Technical Bid which shall be opened first shall contain basic documents specified as under: a) Details of the concern and legal status that is whether it is sole proprietor, partnership firm or a company under the Companies Act.