Ayr South and Coylton - Locality Planning Group Action Note of Meeting on Tuesday 21st March 2017 at Belmont Academy Present: Anthea Clarke – Ayr Town Centre Resident/ NHS Ayrshire and Arran – Public Partnership Forum Bob Shields – Forehill Resident/ Macular Society - Ayr and District Support Group Callum Reilly - NHS Ayrshire and Arran – Health Improvement Team Catherine Holland – Kincaidston Action Group David Richardson – Doonfoot Resident Fiona Lynch - South Ayrshire Council – Housing Flora Fleming - Belmont, Kincaidston and St Leonards Community Council Marie Oliver – Ian McCulloch – South Ayrshire Dementia Support Association Marie Stewart – Resident Belmont Michael Hitchon – Fort, Seafield and Wallacetown Community Council Pauline Murray - Resident Belmont Stephen McLean - South Ayrshire Health and Social Care Partnership – Alcohol and Drugs Partnership Apologies: Brian McGinley – South Ayrshire Council Carol Fisher - South Ayrshire Health and Social Care Partnership – Mental Health Gail Anderson – Ayrshire Cancer Support Glenda Hanna – Scottish Care/ Resident Belmont Marie Oliver - Coylton Resident Sandra Taylor – Forehill, Holmston and Masonhill Community Council 1 In attendance: Brian McQuillan - South Ayrshire Health & Social Care Partnership – Community Engagement Judith Reid - South Ayrshire Health & Social Care Partnership – Musculoskeletal Services Item/Description Discussion Action Welcome P. Murray welcomed everyone, in M. Oliver’s absence and welcomed everyone to the meeting. Apologies B. McQuillan informed the meeting that 5 apologies had been received. Action note of Accuracy: Brian McQuillan to arrange previous meeting Agreed as accurate. for it to be uploaded to on 15th March 17 website. Matters Arising: No matters arising Community Led B. McQuillan provided a presentation regarding the 18 month programme which will Support focus on people having the opportunity to have an ‘Effective Conversation’ with a trained volunteer or professional to find out if they need a health and social care service. The effective conversation will focus on what matters to the person, rather than what is the matter with the person. It will also involve what the person might do to help themselves, what other activities and services are available locally that might help and what information and advice the person needs. The presentation include the following: What are we trying to achieve? What’s it all about? What’s it NOT about? 2 To do this, we need some new front doors And people behind them who have different conversations Ayr Engagement Event – 29 Sep 16 Ayr Engagement Event – Feedback Next Steps... Brian McQuillan asked members to identify, ‘Front Doors, places that people might be able to have an effective conversation, in their local area and email him. Brian McQuillan informed members that training had been oragnised to help people B. McQuillan to re0send understand what Community Led Support is and to find out more about what an information to members. Effective Conversation was and who would have it. The training dates where – Friday 21s April 17, in the morning and afternoon and Thursday 8th June, all day. After discussion members agreed that they supported the approach and would think about how they could get involved. P. Murray asked if as many members as possible could attend the training. Musculoskeletal J .Reid provided information about the service provided across South Ayrshire. Services The sections of the information included: Referrals – 3rd highest in Scotland Service Redesign Challenges o Patients Failing to Attend o Waiting Lists Professions/ Staff Administration 3 Freephone Service Capacity and Demand Primary Care Transformation Funding Use of Technology After an opportunity for questions, J. Reid informed members that the use of technology is helping to keep people informed, self-manage conditions and make sure with the people on waiting lists with the greatest needs where being prioritised and supported. P. Murray asked if J. Reid if the locality planning group could help raise awareness to J. Reid to email information to the service and distribute information through its contacts and networks. B. McQuillan for distribution. Priorities Social Isolation – Kincaidston Sub-group B. McQuillan informed the group that the survey had been completed and the B. McQuillan to provide an information was being collated. The next steps were to arrange a meeting of the sub- update at next meeting. group in May to decide what to do next and report back to the locality planning group. AOCB Ayr South Decides B. McQuillan informed members that the steering group had met to discuss working in partnership with South Ayrshire Council who are providing around £500,000 to localities to be distributed through participatory budgeting in the financial year 2017/18. B. McQuillan commented that members of the locality planning group on the steering group for the event had agreed to work in partnership with South Ayrshire Council to plan and organise at least two events. The first event would take place on Saturday 20 May 17 at Ayr Town Hall would use only South Ayrshire Council and Scottish Government funding of £35,000. Small grants of up to £1,000 would be available and applications for larger grants of up to £10,000 would be considered by a vetting group for the event. 4 B. McQuillan commented that the next meeting of the steering group would be at Members of the steering 6:30pm on Monday 24 Apr 17 at the John Pollock Centre. It was noted that F. Fleming group to report back to next G. Anderson, M. Oliver, M. Stewart, P. Murray, S Taylor were part of the steering meeting. group. After discussion, members agreed to lead, plan and organise another event in 6 months’ time where around £65,000 would be available and would include the locality planning group’s small grants fund of £5,000 and South Ayrshire Council’s £9,000 for small grants. Communication Sub-group B. McQuillan informed that a draft communications strategy had been created which B. McQuillan to email could be discussed at the next meeting. strategy to members. Locality Planning Annual Report – September 2015 to 2016 Brian McQuillan distributed the Ayr South and Coylton Locality Planning Group’s Brian McQuillan to email full section from the report covering the period and asked members to send him report to members. comments by 30 April 17. Date of Next Tuesday, 20th June at 7pm, Belmont Academy, 8 Nursery Rd, Ayr, KA7 3SN Meeting 5 .