Adirondack / Glens Falls Transportation Council Pavement Preservation Program 2015‐2016 Project Solicitation Introduction The Adirondack / Glens Falls Transportation Council is the Metropolitan Planning Organization (MPO) for the Planning and Programming Area that includes Warren County, Washington County, and the Town of Moreau and Village of South Glens Falls In Saratoga County. MPOs are responsible for administering a cooperative and continuing regional transportation planning process. A principal component of that process is capital programming for federally‐ funded transportation improvement projects. A/GFTC is seeking project candidates for its Pavement Preservation Program. This program consists of annual funding setasides dedicated for maintenance and preservation projects intended to prevent the deterioration of roadways that are presently in good to fair condition. The intent of the program is to encourage municipalities to actively engage in preventative maintenance strategies that reduce the need for more costly infrastructure replacement and major rehabilitation projects. Programming Levels A/GFTC has programmed $1,591,000 in matched federal Surface Transportation Program funds for pavement preservation projects that are to be obligated during Federal Fiscal Year (FFY) 2015‐2016. Additionally, $164,000 in matched funds has been programmed for FFY 2014‐2015 for any required design associated with the selected projects. A local match of 20% is required in order to access design and construction funds. The potential availability of Marchiselli funding, a State program that covers 75% of the required local match for federal aid transportation projects, could reduce the required local match to 5% of the overall project cost. Eligible Roadways All projects must be sponsored by a local municipality (Village, City, Town or County). Program eligibility is limited to the federal aid ‐ eligible roadway network. A listing of those roadways by municipality is attached as Appendix B. Please note that the State‐owned highways listed in Appendix B are not to be included in this solicitation; a separate setaside has been established to fund preservation projects on the State system. Questions regarding roadway eligibility should be directed to A/GFTC staff. Eligible Activities The range of eligible activities is limited to preventative maintenance and preservation projects that are primarily intended to address pavement surface conditions that are beginning to decline from good to fair condition but have not yet substantially deteriorated. In most cases, pavement that is already in poor condition is not likely to benefit from any of the treatments that are available under this program. Example of eligible activities include: crack seal / joint seal permanent pavement repairs chip seal diamond grinding only slurry seal PCC slab / joint repairs microsurfacing single course hot mix overlay w/repairs and paver‐paced surface treatment (NovaChip) T&L 6.3 mm overlay Mill and Fill single course hot mix asphalt overlay cold recycling with single course overlay hot in‐place recycling Pavement Preservation Program 2015‐ 2016 Page 1 Roadways that require corrective or major rehabilitation or reconstruction are not eligible for funding under this program. Examples of ineligible activities include: × multi‐course overlays × full concrete pavement restoration × white topping × concrete overlays × crack and seat × rubblizing These lists are illustrative and not necessarily exhaustive. Questions regarding project eligibility should be directed to A/GFTC staff. Project Cost and Management It is important to note that the Pavement Preservation Program is a reimbursement program. Project sponsors will be required to first secure construction authorization from NYSDOT Region 1 and then first‐instance project costs prior to receiving reimbursement for the Federal share. Reimbursement will not be available for costs incurred by the project sponsor prior to project authorization, such as those resulting from preliminary design. PLEASE NOTE: all construction projects must conform to applicable FHWA standards for materials, installation, and construction inspection. It is important to consider the administrative requirements attached to federal funding programs. Such requirements can be a burden to municipalities without dedicated staff or experience with the federal reimbursement process. Project sponsors should carefully weigh the benefits and costs of federal funding when deciding to pursue assistance through the Pavement Preservation Program. Project Evaluations A selection committee comprised of A/GFTC Technical Advisory Committee members and staff will review all applications based upon the following criteria: Is the roadway federal aid‐eligible? Is a preservation project proposed? Is the proposed candidate suitable for preservation, based upon its condition? Is the proposed cost consistent with the proposed treatment? In addition, the following characteristics will be considered during the project selection process: traffic volumes system redundancy multimodal utility geographic and demographic equity of project distribution project extent Project Application The required application form is attached as Appendix A. The form is also available under "Publications" on A/GFTC's website. Pavement Preservation Program 2015‐ 2016 Page 2 Project applications should be delivered to A/GFTC via e‐mail or letter by no later than Monday, April 13, 2015 using the contact information below: Adirondack / Glens Falls Transportation Council 11 South Street, Suite 203 Glens Falls, NY 12801 Phone: 518‐223‐0086 Fax: 518‐223‐0584 Email: [email protected] Pavement Preservation Program 2015‐ 2016 Page 3 Appendix A Program Application A/GFTC Pavement Preservation Program Project Application Form Project Information: Road Name / Route Number: Location: Segment: Segment Length: Project Sponsor: Project Applicant/Contact: Name: Title: Address: Phone: Fax: E‐mail: Funds Requested: Total Project Cost: Total Construction Cost: Total Design Cost: Federal Funds (80% max) Local Match (20% min) Please complete this application in its entirety. Attach extra sheets as necessary to provide maps, cost estimates, and additional materials. Please provide three copies of the application and related materials to A/GFTC via mail or email, at: Adirondack/Glens Falls Transportation Council 11 South Street, Suite 203 Glens Falls, NY 12801 P: (518) 223‐0086 F: (518) 223‐0584 [email protected] 1 Existing Pavement Condition: Describe the condition of the pavement proposed for repair. Attach additional maps and project photos as necessary. Proposed Treatment: Describe the type of repair that is proposed to correct the deficient conditions. 2 Project cost and match: Identify and list construction and, if necessary, design costs. List each as 80/20 shares (20% local match required). Describe the match to be provided by the project sponsor. If available, include or attach a cost estimate. Priority: If your municipality is submitting multiple project applications, please indicate the priority ranking of this project: Rank:_____________ of 3 Appendix B Listing of Federal Aid ‐Eligible Roads List of Federal Aid ‐ Eligible Roadways by Municipality ‐ Saratoga County Town of Moreau Butler Road Feeder Dam Road (9 to Tanglewood) Harrison Avenue Harrison Avenue Extension New York State Route 32 New York State Route 197 Nolan Road ( 9 to Tanglewood) Potter Road Reservoir Road Saratoga County Route 24 (Spier Falls Road ‐ 9 to Potter) Saratoga County Route 27 (Bluebird Road / Fenimore Bridge) Saratoga County Route 28 (Fort Edward Road) Saratoga County Route 31 (Fortsville Road) US Route 9 Van Buren Street Village of South Glens Falls Ferry Boulevard Fifth (5th) Street ‐ Main to Ferry Harrison Avenue (Main St to Moreau) Hudson Street Main Street New York State Route 32 US Route 9 Van Buren Street List of Federal Aid ‐ Eligible Roadways by Municipality ‐ Warren County Town of Bolton Town of Lake George Interstate 87 Interstate 87 New York State Route 9N New York State Route 9L New York State Route 9N Town of Chester US Route 9 Interstate 87 Warren County Route 6 (Beach Road) Natural Stone Bridge Road (between 87 and 9) Warren County Route 59 (Bloody Pond Road) New York State Route 8 Warren County Route 69 (West Brook Road) New York State Route 28N US Route 9 Village of Lake George Warren County Route 19 (Olmstedville Road) Warren County Route 51 (Beach Road) US Route 9 City of Glens Falls Bay Street Town of Lake Luzerne Broad Street New York State Route 9N Chester Street Warren County Route 16 (East River Drive ‐ south of CR 32) Cooper Street (north of Dix Avenue) Warren County Route 32 (Call Street) Crandall Street Dix Avenue Town of Queensbury Elm Street Aviation Road (87 to Mountain View Lane) Garfield Street Cronin Road Glen Street Dixon Road Grant Avenue Interstate 87 Haskell Avenue Luzerne Road Hudson Avenue Mountain View Lane Kensington Road New York State Route 32 (Lower Warren, Highland, Dix Ave) Knight Street New York State Route 254 (Aviation, River) Lawrence Street Potter Road Lexington Avenue Sanford Street Extension Lincoln Avenue Sherman Avenue Maple Street US Route 9 McDonald Street (from Maple to Warren) Warren County Route 7 (Bay Road ‐ south of 149) Mohican Street Warren County Route 17 (Round Pond, Blind Rock, Haviland) Murray Street Warren County Route 23 (Gurney Lane Road) Oakland Avenue Warren County Route 28 (Corinth Road, Main Street) Platt Street Warren