Merced Community College District Special Board of Trustees meeting held June 8, 2015 1. Public Session Call to Order The Board President (Dennis Jordan) called the meeting to order at 5:00 p.m. The meeting was held in the Margaret M. Randolph Board Room on the Merced College Campus in Merced. Members Present: Dennis Jordan, Joe Gutierrez, Gary Arzamendi, Cindy Lashbrook, Wayne Hicks, Jean Upton 2. Hearing of the Public An opportunity was provided for members of the public to address the Board on matters of general district business. No one addressed the board. 4. Tour of ITS and Related Department Work Areas The Board traveled to the ITS Department for a tour of the facility and also toured an instructional computer lab in the Vocational Building. 5. Closed Session The Board President referenced the item to be presented during closed session then closed the meeting to the public. The closed session item is listed below. a. PUBLIC EMPLOYEE EVALUATION Title: Superintendent/President 7. Resume Public Session There was no action to report from closed session. 8. Adjournment The meeting was adjourned at 8:30 p.m. Approved Secretary to the Board of Trustees Page 1 Merced Community College District Board of Trustees meeting held June 9, 2015 1. Public Session Call to Order The Board President (Dennis Jordan) called the meeting to order at 5:04 p.m. The meeting was held in the Margaret M. Randolph Board Room on the Merced College Campus in Merced. Agenda items 2, 3 and 4 were pulled to take place following closed session. Following closed session it was agreed that item 3 and 4 would be moved to after item 13. 2. Hearing of the Public An opportunity was provided for members of the public to address the Board on matters of general district business. No one addressed the board. 3. Resume Public Session The public session reconvened at 6:20 p.m. in the Margaret M. Randolph Board Room on the Merced College Campus in Merced. Members Present: Dennis Jordan, Joe Gutierrez, Gary Arzamendi, Cindy Lashbrook, Wayne Hicks, Jean Upton, Leonel Villarreal, Katie Morrill Others Present: Ronald C. Taylor, Mary Gilliland, Chris Vitelli, Joanne Schultz, Patrick Mitchell (MCFA), Chuck Hergenraeder (Management Association), Charlene Reed (Classified Senate), Cody Camacho (ASMC), Paul Baxter, Rich Randall, Arlis Bortner, Jim Andersen, Tracie Green, Cherie Davis, Will Resendes, Todd Blake, Sheila Flores, Denise Butler (Recording Secretary) 4. Closed Session Items The Board President referenced the items to be presented during closed session then closed the meeting to the public. The closed session items are listed below. a. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code Section 54957) b. CONFERENCE WITH LABOR NEGOTIATORS Agency designated representative: Ronald C. Taylor Employee organization: Management (see attached list) c. CONFERENCE WITH LABOR NEGOTIATORS Agency designated representative: Ronald C. Taylor Employee organization: CSEA Chapter 274 d. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or(3) of subdivision (d) of section 54956.9. 2 potential cases e. FACULTY GRIEVANCE HEARING: Government Code Section 3549.1 f. FACULTY GRIEVANCE HEARING: Government Code Section 3549.1 Page 2 President Jordan reported the following action from closed session: The Board voted unanimously to deny the grievance brought forward by MCFA. 5. Pledge of Allegiance Dr. Taylor led the Pledge of Allegiance. 6. Hearing of the Public An opportunity was provided for members of the public to address the Board on matters of general district business. Patrick Mitchell thanked the board for their time and was disappointed the board did not approve the grievance that was presented in closed session and MCFA will pursue the next steps. He also shared his disappointment of the early tenure request that was denied last month for Martina Marquez. He read a statement and referenced Ed Code 87608.25. 7. Additions and/or Changes to the Agenda MSC (Hicks/Lashbrook) to remove items 13e Krafft Ranch, 13h Destruction Class II Records and 13i Destruction of Class II Records. The Board vote was unanimous. The student advisory vote was aye. 10. Presentations a. Web Design Update Jeribai Tascoe and Alice Nguyen presented an overview of what the new website will look like for the District’s public webpage, which is expected to launch November 1, 2015. The upgrade was supported by the Student Equity Plan and will give students much improved web access and serve as a tool for outreach to targeted populations in the 3-year equity plan. b. Board Education – Informational Technology Services Plan Update Dr. Schultz presented an overview of the ITS department to include accomplishments, changes, short-term solutions, processes, staff locations, staffing challenges along with the current and proposed structure. 11. Constituent Reports a. From Academic Senate None. b. From Faculty Association Patrick Mitchell shared with the board a video clip featuring Bryan Tassey’s water conservation plan developed for Merced College, which was aired on Channel 30 Action News. He also shared an issue with Administration that has recently arisen with a part-time instructor that was assigned 16 units for part-time pay. He shared success stories from faculty. c. From Classified Senate Charlene Reed shared that four Classified Senate employees were able to attend a “How to Communicate with Tact and Professionalism” Workshop. She recently attended the Classified Leadership Institute and Merced College Classified Senate Page 3 was awarded the Model Senate Award. d. From CSEA None. e. From Police Officers Association Officer Tim Martin thanked the college community for their participation in the Police Officers Memorial Day. A new police officer position is moving forward and it will bring the District force to four sworn officers. He is very impressed with the quality of staff holding the part-time CSO positions. f. From Management Association Chuck Hergenraeder shared that elections will be held at the next Management Team Meeting to replace outgoing officers Stacey Hicks and Autumn Gardia. Workshops have been scheduled in unison with HR to assist managers. The association guidelines will be reviewed in July. June 25th is the next ELI training on Emotional Intelligence. The Management Team will be implementing a “Manager of the year” program and the first one will be awarded at convocation. g. From ASMC Katie Morrill shared that ASMC is actively working on the sustainability challenge. 12. Consideration of Consent Agenda Addendum regarding personnel was added. MSC (Hicks/Lashbrook) to approve the consent agenda items as summarized below with the addition of the Personnel Addendum. The Board vote was unanimous. The student advisory vote was aye. a. Minutes for meeting held May 12, 2015 b. Contract as Summarized on Schedule 15-64 c. Warrants, Payroll Registers and Trip Requests as Summarized on Schedule 15-65 d. Resolutions 15-94 through 15-99, Intrabudget Transfers e. Resolutions 15-100 through 15-101, Use of Unbudgeted Funds f. Personnel Schedule 15-66 h. Blanket Purchase Orders as Summarized on Schedule 15-66 i. Purchase Orders as Summarized on Schedule 15-68 j. Authorization to Declare Unusable Furniture and Equipment Surplus Property as Summarized on Schedule 15-69 k. Curriculum Revisions as listed on Schedule 15-70 l. Donation 13. To the Board for Discussions and/or Action a. Request to Award Janitorial Supplies Bid #2015-07 Dr. Schultz shared that this request is a result of attempting to reduce costs for janitorial supplies and is done on an annual basis. Page 4 MSC (Hicks/Arzamendi) to award the bid for janitorial supplies to the lowest bidder per item as provided. The companies being awarded bids are: Randik for 26 items totaling $30,058.86; Central Sanitary Supply for 24 items totaling $13,908.64; Hillyard for 13 items totaling $6,222.32; P&R Paper for 11 items totaling $31,510.23, Central Poly Corp for 1 item totaling $12,561.48 and, Unipak for 1 items totaling $466.56. The Board vote was unanimous. The student advisory vote was aye. b. Request to Award Telephone System Bid #2015-06 and Vendor Presentation Arlis Bortner and Chuck Hergenraeder gave an overview of the process for the preparation of the formal bid that included working with the campus community to ensure that the new system would meet their needs. The current system is not functioning properly and it is very important to get it replaced. Andrew Devlin and Aaron Lee from Mitel and Maverik Networks were introduced to the Board and spoke briefly about the system. MSC (Villarreal/Hicks) to award the bid for the telephone system to the lowest bidder Maverick Networks. The Board vote was unanimous. The student advisory vote was aye. c. Contract with Strata Information Group Dr. Schultz explained the Strata Information Group contract to use as an outside organization to assist with the ITS assessment and plan for the future. Diana Butts and Cherie Davis shared their concern that the District evaluate all other departments in the future and not just focus on ITS. MSC (Upton/Lashbrook) to accept the Strata Information Group contract. Trustees Jordan and Gutierrez voted no. The student advisory vote was aye. d. Amendment to Contract MC2262 with Ken Sadler Dr. Schultz reviewed the amended contract for the lease of the Los Banos Farm property for 2015. MSC (Hicks/Upton) to accept the amendment to the contract with Ken Sadler. The Board vote was unanimous. The student advisory vote was aye. e. New Lease for Krafft Ranch Item pulled from the agenda. f. Proposed 2015-16 Tentative Budget Dr. Schultz and Joe Allison provided information on the proposed 2015-16 tentative budget for the unrestricted general fund. There will be quite a few changes to the final budget and this is very tentative.