MINUTE of the MEETING of ROUSAY, EGILSAY, WYRE AND GAIRSAY COMMUNITY COUNCIL, held in the ROUSAY CHURCH CENTRE HALL on SATURDAY, 15 FEBRUARY 2014 at 10.15 a.m. Present: Mr A Firth, Ms C Cox, Mr R Koster, Mr Eric Shortland and Mr R Tipper In Attendance: Councillor G Sinclair Mrs M Spence, Democratic Services Manager Miss K Rendall, Community Council Liaison Officer Mrs M Spence, Democratic Services Manager Mrs D Compton, Clerk 1 Member of the Public 1. APOLOGIES RESOLVED to note that there were no apologies. 2. ADOPTION OF MINUTES (a) General Meeting of 10 September 2013 RESOLVED that the Minute of the Meeting held on 10 September 2013 was approved, being proposed by Mr Tipper and seconded by Mr Koster. (b) Informal Meeting of 30 November 2013 RESOLVED that the Note of the Informal Meeting held on 30 November 2013 was approved, being proposed by Mr Firth and seconded by Mr Shortland. 3. MATTERS ARISING (a) Rousay Community Association – Purchase of Fireworks (30.11.13, para 8 (a)) Members heard that following agreement at the Meeting of 30 November 2013 to grant financial assistance of £350 to Rousay Community Association towards the purchase of fireworks for the display in Rousay, the Clerk had contacted members and received a majority decision in favour of this and had made an application to Community Council Grant Scheme (CCGS) accordingly, and it was:- RESOLVED to note the contents of the report. (b) Rousay Primary School – Christmas Presents 2013 (30.11.13. para 8 (c)) Members heard that following agreement at the Meeting of 30 November 2013 to make a donation of £250 to Rousay Primary School towards the purchase of Christmas presents, the Clerk had contacted members and received a majority decision in favour of this and had processed the payment from the General Fund, and it was:- RESOLVED to note the contents of the report. 2 (c) Orkney Foodbank Group (30.11.13, para 8 (b)) Members heard that following agreement at the meeting of 30 November 2013 to make a donation of £100 to the Orkney Foodbank Group, the Clerk had contacted members and received a majority decision in favour of this and had processed the payment from the General Fund, and it was:- RESOLVED to note the contents of the report. (d) Winter Maintenance Plan 2013/14 (30.11.13, para 6 (e))) Consideration was given to correspondence received from Democratic Services, copies of which had been circulated, regarding a consultation on the Winter Maintenance Plan 2013/14, and following discussion, it was:- RESOLVED to note the contents of the correspondence and that members had no comments. (e) Audit Report on Medication Delivery Times – Rousay GP (30.11.13, para 4 (e))) Consideration was given to correspondence received from Dr Brunt, GP of the Island View Surgery, Rousay, copies of which had been circulated, regarding the medication delivery times for patients, and following discussion, it was:- RESOLVED to note the contents of the correspondence and that the Clerk would request a copy of the April audit. (f) Sunday Ferry Service in Winter (30.11.13, para 10 (d)) Consideration was given to correspondence received from Democratic Services, copies of which were circulated, in response to the Community Council’s request for clarification on the costing, service provision and savings to Orkney Ferries if extra crew were available for Sunday sailings. Members heard a report from Mr Shortland regarding the Inter-Isles Ferry Consultative Committee meeting, and following discussion, it was:- RESOLVED:- (1) to note that there was an increase in the estimated cost of providing the Sunday ferry service; (2) to note that the quote was for provision of a full day’s service; (3) to note that Orkney Ferries indicated there would be difficulty in recruiting staff from Rousay and to request that this comment be withdrawn, as members noted that recruitment had not taken place for some time; (4) to note that there would be no cost saving to Orkney Ferries; (5) that the Clerk would contact Democratic Services asking them to request that the Chairman of the Board of Orkney Ferries Board consider applying for a growth bid to the budget to provide a Sunday service; and (6) that the Clerk would provide a report as evidence in support of this request. 3 (g) Quote for Building Stone Mr Shortland declared an interest and left the meeting. Consideration was given to one quote received for supply of building stone suitable for repairing the Kirkyard dyke walls and the Clerk reported that it was still to be confirmed whether the Orkney Islands Council Roads Operative could carry out the work. Following discussion, it was:- RESOLVED:- (1) to accept the quote and to purchase fifty tonnes of building stone; and (2) to make an application for assistance through CCGS on a project cost of £2000. (h) Sourin School House Consideration was given to correspondence received from Democratic Services, copies of which were circulated, reporting that the Head of Housing and Homelessness had advised that there was potential for the Sourin Schoolhouse to be available for the Head Teacher if required, and it was:- RESOLVED to note the contents of the correspondence. 4. CORRESPONDENCE (a) North Isles Officer – Police Orkney Following consideration of correspondence from Police Orkney, copies of which had been circulated, advising that there was a new North Isles Officer, and following brief discussion, it was:- RESOLVED to note the contents of the correspondence and that the Clerk would invite the North Isles Officer to attend Community Council meetings. (b) Update on the Pentland Firth & Orkney Waters Marine Spatial Plan – Marine Scotland Following consideration of correspondence received from Marine Scotland, copies of which had been circulated, providing information on action to be taken following the consultation and events that had taken place locally, it was:- RESOLVED to note the contents of the correspondence. (c) Carriage of Road Tankers/Petrol and Diesel on Orkney Ferries – Mr L McArthur MSP Consideration was given to correspondence received from Mr L McArthur MSP regarding the Orkney Ferries change in policy, in that road tankers could no longer carry petrol and diesel in the same vehicle, and it was:- RESOLVED to note the contents of the correspondence. 4 (d) Scottish Rural Parliament – Scottish Rural Action Following consideration of correspondence from the Chair of Scottish Rural Action regarding the Scottish Rural Parliament, copies of which had been circulated, it was:- RESOLVED to note the contents of the correspondence. (e) Review of Traffic Warden Service Provision – Police Scotland Following consideration of correspondence received from the Assistant Chief Constable, Local Policing West, copies of which had been circulated, informing members that following the recent traffic warden review, changes were to come into force from 3 February 2014, it was:- RESOLVED to note the contents of the correspondence. (f) Agenda and Minutes – Orkney Local Access Forum Following consideration of correspondence received from the Orkney Local Access Forum, and after brief discussion, it was:- RESOLVED to note the contents of the correspondence. (g) Islands Community Renewables Projects – Orkney Renewable Energy Forum Following consideration of correspondence received from Orkney Renewable Energy Forum asking members to consider putting the location of the community wind turbine in the ‘Islands of Orkney’ tourist brochure, the Clerk reported that this matter had already been dealt with, and it was:- RESOLVED to note the contents of the correspondence. (h) Proposed National Planning Framework 3 and Scottish Planning Policy – Scottish Government Consideration was given to correspondence received from the Scottish Government, copies of which had been circulated, regarding the consultation on Scotland’s Third National Planning Framework and Scottish Planning Policy, and it was:- RESOLVED to note the contents of the correspondence. (i) Inter-Isles Ferry Services Consultative Committee – Orkney Islands Council RESOLVED to note that this item had been taken under item 4 (f). (j) Invitation to visit the MV Hamnavoe – Serco NorthLink Ferries Consideration was given to an invitation received from Serco NorthLink Ferries to visit the Hamnavoe, copies of which had been circulated, and it was:- RESOLVED to note the contents of the correspondence. 5 (k) Princes Countryside Fund – Plunkett Foundation Following consideration of correspondence received from Plunkett Scotland, copies of which had been circulated, regarding funding that they had received from the Princes Countryside Fund towards the cost of study visits and mentoring support for rural community enterprises, and after brief discussion, it was:- RESOLVED to note the contents of the correspondence and that the Clerk would forward a copy of the document to the Rousay, Egilsay and Wyre Development Trust. (l) Renewable Energy for Communities – SAC Consulting Following consideration of correspondence received from SAC Consulting, copies of which had been circulated, providing details of the service they can offer to help groups identify and progress renewables projects, and after brief discussion, it was:- RESOLVED to note the contents of the correspondence. (m) Our Islands Our Future Engagement Event – Orkney Islands Council Following consideration of correspondence received from Orkney Islands Council inviting all isles community councillors to attend an Our Islands Our Future Engagement Event on 3 March 2014, and after brief discussion, it was:- RESOLVED to