CITY OF MARTENSVILLE REGULAR COUNCIL MEETING 20-2016 TUESDAY DECEMBER 20, 2016 MINUTES PRESENT: Mayor Kent Muench, Deputy Mayor Tyson Chillog and Councillors Bob Blackwell, Mike Cox, Jamie Martens, Deb McGuire, City Manager Scott Blevins, Director of Infrastructure & Planning Joe Doxey, Community Economic Development Manager Dillon Shewchuk, Director of Recreation & Community Service Dave Bosch, Director of Corporate Services Leah Sullivan, REGRETS: Councillor Darren MacDonald LOCATION: Council Chambers, City Hall RECORDING SECRETARY: City Clerk Carla Budnick, CALL TO ORDER: Mayor Kent Muench called the meeting to order at 5:00 P.M. RES: #256/12202016 (McGuire/Martens) AGENDA “That we adopt the agenda dated December 20, 2016” CARRIED RES: #257/12202016 (Blackwell/Cox) MINUTES – NOVEMBER 15, 2016 “That we accept the minutes of the Regular Council Meeting No. 18-2016 dated November 15th, 2016.” CARRIED RES: #258/12202016 (Martens/Chillog) CORRESPONDENCE “That we acknowledge and file the Correspondence List, as attached hereto and forming part of these minutes.” CARRIED RES: #259/12202016 (Cox/Blackwell) COMMITTEE OF THE WHOLE – DECEMBER 13, 2016 “That we accept the Committee of the Whole minutes dated December 13th, 2016” CARRIED RES: #260/12202016 (Chillog/McGuire) MANAGERS REPORT “That we accept the Managers Report dated December 20th, 2016” CARRIED CITY OF MARTENSVILLE REGULAR COUNCIL MEETING 20-2016 TUESDAY DECEMBER 20, 2016 MINUTES RES: #261/12202016 (Blackwell/McGuire) EXPENDITURE APPROPRIATION “That we authorize Expenditure Appropriation No. 19-2016, in the amount of $2,142,076.63 as attached hereto and forming part of the minutes.” CARRIED RES: #262/12202016 (Cox/Chillog) BANK RECONCILIATION “That we accept the Bank Reconciliation for the month of October & November, 2016.” CARRIED RES: #263/12202016 (Blackwell/McGuire) GRAYCON CONTRACT “That we authorize entering into a managed service contract with Graycon Group, effective January 1, 2017; And further that, we authorize a fixed monthly cost of $2,195 for the 2017 Operating year.” CARRIED RES: #264/12202016 (Cox/Chillog) VADIM MODULES “That we authorize the purchase of the Property Tax & Utility Modules; And further that, we authorize the $10,085 plus taxes budget for the 2017 Operating Year.” CARRIED RES: #265/12202016 (McGuire/Martens) STRATEGIC PLANNING SESSION “That we authorize the City Manager to engage Strategic Steps Inc. to lead our Strategic And Sustainability Planning session; And Further that, we authorize the $8500 budget for the 2017 Operating Year.” CARRIED CITY OF MARTENSVILLE REGULAR COUNCIL MEETING 20-2016 TUESDAY DECEMBER 20, 2016 MINUTES RES: #266/12202016 (Cox/Chillog) TAX ENFORCEMENT: “That the Finance Clerk be authorized to commence proceedings under Section 22(1) of The Tax Enforcement Act to acquire title for the following described lands: Lot 12, Block 19, Plan 80S04334 Lot 10, Block 28, Plan 87S51687 Lot 88, Block 19, Plan 97S45654 Lot 3 Block 33, Plan 97S41213 Lot 8, Block 36 Plan 101869094 Lot 22 & 23 Block18, Plan 101651633 Lot 3, Block 6, Plan 67S00276 Unit 30, Plan 101977982 Lot 7, Block 62, Plan 101937629 Lot 7 Block 63, Plan 101937629 Lot 13, Block 73, Plan 102039724.” CARRIED RES: #267/12202016 (Cox/McGuire) DISCRETIONARY USE – HBB TYPE II – 929 SALMON WAY “That we grant a Discretionary Use Permit as amended to Kim Hoobonoff (Kim’s Fitness) to develop a Home Based Business – Type II on Lot 31, Block 65, Plan 102158007, civically known as 929 Salmon Way subject to the following conditions: 1. Classes be strictly limited to inside the dwelling, and shall not generate any noise, odour or vibration that would be detectable beyond the boundaries of the dwelling; 2. There must not be more than 3 classes per day week hosted at this location; 3. The maximum class size shall not exceed 6 class attendees at one time while not exceeding an overall maximum of 14 client visits per day at this location; 4. Parking for class attendees shall be directed towards on-street parking adjacent to MR38 & 9th Avenue South and avoid using on-street parking in front of residences on Salmon Way; 5. Re-application to the City should the business owner contemplate extending the hours of operation of this business beyond those outlined in the application; and 6. This approval shall expire in 6 months.” CARRIED CITY OF MARTENSVILLE REGULAR COUNCIL MEETING 20-2016 TUESDAY DECEMBER 20, 2016 MINUTES RES: #268/12202016 (Cox/Martens) APPOINT BYLAW ENFORCEMENT OFFICERS “That we appoint Doug Paulson and Kimberly Hryhoriw as the Bylaw Enforcement Officer’s for the City of Martensville.” CARRIED RES: #269/12202016 (Blackwell/Cox) BYLAW NO. 15-2016 (FIRST READING): “That Bylaw 15-2016, being a Code of Ethics Bylaw, be read for the first time” CARRIED RES: #270/12202016 (McGuire/Chillog) BYLAW NO. 15-2016 (SECOND READING): “That Bylaw 15-2016, be read for a second time” CARRIED RES: #271/12202016 (Martens/Cox) BYLAW NO. 15-2016 (THREE READINGS): “That we give Bylaw 15-2016, three readings at this meeting.” CARRIED UNANIMOUSLY RES: #272/12202016 (Blackwell/Martens) BYLAW NO. 15-2016 (THIRD & FINAL READING): “That Bylaw15-2016, being a Code of Ethics Bylaw be read for a third and final time.” CARRIED RES: #273/12202016 (McGuire/Martens) IN-CAMERA “That Council go in-camera at 5:27 P.M.” CARRIED CITY OF MARTENSVILLE REGULAR COUNCIL MEETING 20-2016 TUESDAY DECEMBER 20, 2016 MINUTES IN CAMERA 1. Contracts 2. Waste Water Project 3. Recreation Facilities 4. Future Long Range Planning RES: #274/12202016 (McGuire/Martens) RESUME REGULAR COUNCIL MEETING “That we resume the December 20, 2016 Regular Council Meeting at 7:01 P.M.” CARRIED RES: #275/12202016 (Cox/Blackwell) ADJOURN “That we adjourn this meeting at 7:02 P.M.” CARRIED ______________________ MAYOR _______________________ CITY CLERK EXPENDITURE APPROPRIATION NO. 19 - 2016 December 20, 2016 CHQ # SUPPLIER AMOUNT CHQ # SUPPLIER AMOUNT CHQ # SUPPLIER AMOUNT 32177 HIBBERT, NANCY $ 224.00 32284 IABC OF SASKATOON $ 1,155.68 32391 STRAND, IAN $ 209.18 32178 SASK WATER CORPORATION $ 159,706.65 32285 IAN THAYER $ 6,366.62 32392 SULLIVAN, LEAH $ 40.00 32179 DE LAGE LANDEN Financial $ 808.50 32286 IMATRON OFFICE SOLUTIONS $ 622.11 32393 SUMA $ 514.17 32180 SASKATOON CO-OP ASSOC LTD $ 990.00 32287 INLAND AGGREGATES A DIV $ 23,644.20 32394 SUMA (INSURANCE) $ 18,521.25 32181 GRASSWOOD PARK CATERING $ 1,779.95 32288 IRON MOUNTAIN $ 60.91 32395 SWIMMING POOLS $ 1,099.93 32182 K & K PRODUCTIONS OPERATIONS $ 1,000.00 32289 ISC $ 4,000.00 32396 TCR TRANS CARE RESCUE $ 1,493.06 32183 PANKEVICH, SCOTT $ 200.00 32290 JANKOSKI, TERESA $ 215.79 32397 TETRA TECH EBA INC $ 3,578.40 32184 QUIRING, KRISTIN $ 1,040.76 32291 JENSON PUBLISHING $ 209.92 32398 THE BOLT SUPPLY HOUSE LTD $ 191.62 32185 KOBUSSEN, JULIE $ 555.70 32292 JEPSEN, SUSAN $ 300.00 32399 THE CONTAINER GUY $ 750.00 32186 PITNEYWORKS $ 1,575.00 32293 JOCELYN ANNE PHOTOGRAPHY $ 236.25 32400 THE RENT-IT STORE & TOOL $ 795.25 32187 PITNEY BOWES - LEASE $ 1,325.78 32294 JOHNSTON, DALE $ 50.00 32401 THEODORE'S BAKERY $ 32.10 32188 PETTY CASH $ 370.38 32295 JOHNSTON, KELLY $ 712.50 32402 TOSHIBA BUSINESS SOLUTION $ 74.86 32189 2 WEB DESIGN $ 5,285.50 32296 KEVIN ENNS $ 892.50 32403 TR PETROLEUM MARTENSVILLE $ 2,696.42 32190 24/7 AUTO $ 42.00 32297 KING'S CASTLE DESIGNS $ 661.50 32404 VADIM COMPUTER MANAGEMENT $ 16,017.05 32191 ABEL-SMITH, KAREN $ 125.00 32298 KIRK, VAL $ 360.00 32405 VIRTAY STREET SWEEPERS LTD $ 10,741.50 32192 ACCU-SHARP INC $ 341.00 32299 KIRK, VAL $ 640.00 32406 VU, HAI N AND TRAN, DIEU $ 26.21 32193 ACKLANDS GRAINGER INC $ 2,054.26 32300 KOBUSSEN, JULIE $ 270.00 32407 WAL-MART $ 277.50 32194 ADVANCED PEST CONTROL INC $ 105.00 32301 KOBUSSEN, JULIE $ 450.00 32408 WALDNER, TRAVIS $ 446.00 32195 AINSWORTH INC $ 374.85 32302 KOBUSSEN, JULIE $ 5.72 32409 WARMAN ULTIMATE CHEER $ 420.00 32196 AIR LIQUIDE CANADA INC $ 523.45 32303 KRAHN, MARTHA $ 795.66 32410 WESCLEAN EQUIPMENT & CLEA $ 271.72 32197 AON REED STEN HOUSE INC $ 143,357.00 32304 KUYEK, BRIAN $ 128.53 32411 WESTERN FITNESS EQUIPMENT $ 341.00 32198 AQUA TOX TESTING $ 3,449.25 32305 LANOIE, DAVID $ 371.51 32412 WHEATON $ 109.93 32199 ASTRO JUMP $ 709.50 32306 LANOIE, DAVID $ 17.65 32413 WHOLESALE CLUB $ 128.41 32200 ASTRO TOWING $ 228.90 32307 LAWSON PRODUCTS INC $ 195.07 32414 WILCO CONTRACTORS SOUTHWE $ 180,994.95 32201 ATAP INFRASTRUCTURE MGMT $ 1,050.00 32308 LEANNE NYIRFA COMMUNICATIONS $ 6,300.00 32415 WMCZ LAWYERS $ 6,307.77 32202 ATS TRAFFIC SASKATCHEWAN $ 1,822.93 32309 LIFESAVING SOCIETY $ 34.00 32416 WOODROW, IAN $ 104.46 32203 AYOTTE PLUMBING HEATING $ 1,121.62 32310 LISTOWEL TROPHIES LTD $ 584.42 32417 XEROX CANADA LTD. $ 746.03 32204 BAZAAR & NOVELTY $ 418.00 32311 LOEPPKY, WARREN $ 36.59 32418 ZALESIAK, JOANNA $ 107.09 32205 BLEVINS, SCOTT $ 409.80 32312 LORAAS DISPOSAL SERVICES $ 58,081.45 32419 ZEE MEDICAL SERVICE COMPANY $ 494.99 32206 BOSCH, BRANDYN $ 43.73 32313 MARTENS, KEVIN $ 43.62 32420 101128494 SASK LTD $ 312.19 32207 BRANDT TRACTOR LTD $ 2,141.47 32314 MARTENSVILLE CURLING CLUB $ 1,000.00 32421 CTC#912 $ 2,438.90 32208 BRESSERS, LARRY $ 57.00 32315 MARTENSVILLE FIREFIGHTER $ 1,000.00 32422 GREGG DISTRIBUTORS CO $ 5,630.63 32209 BROOMAN, DEAN $ 585.00 32316 MARTENSVILLE HIGH SCHOOL $ 1,500.00 32423 MARTENSVILLE BUILDING & HOME $ 378.87 32210 BROOMAN, STACEY $ 128.70 32317 MARTENSVILLE HIGH SCHOOL $ 2,000.00 32424 UAP INC $ 595.71 32211 BRUNNING, JOHN $ 165.00 32318 MARTENSVILLE HIGH SCHOOL $ 2,000.00 32425 PITNEY BOWES - LEASE $ 525.06 32212 BUDNICK, CARLA $ 377.29 32319 MARTENSVILLE LIBRARY