Draft Minutes of Piddle Valley Parish Council Tuesday 28 May 2019 Piddletrenthide Memorial Hall, 7.30pm Present: Cllrs Phillips (CHAIR), Potts, Abbott, Lock, Fear, Habgood, Howard, Sherwood, Latimer, Cox Apologies received: Cllrs Murray Democratic Period Cllr Phillips informed the meeting that vandalism has taken place at the Millennium Green. The damage will be repaired. There was no report from the Police Community Support Officer. Cllr Phillips asked if these reports were needed as they have not been happening for some time. Cllr Abbott commented that access to the information can be found on line if individuals registered at the specific web sites for home watch and farm watch, however, Police Community Support Officer attendance gave us the opportunity to feed-back concerns to the police. It isn’t possible to place these reports on our websites. It was commented that Police Community Support Officer Alison Donnison now worked part-time and couldn’t fit everything in. It was agreed that the Clerk should contact her to ask if she can provide a text message of important news, or if attendance might be arranged at some times. Dorset Councillor Haynes Cllr Phillips congratulated Cllr Haynes on her re-election. Dorset Councillor Jill Haynes attended the meeting and gave an update on the following; Structures for the new Dorset Council are almost complete for the senior management levels with all Directors and Corporate Directors posts being filled. The first Dorset Council meeting has taken place, this was at South Walks House. These meetings could take place at the Council Chamber in County Hall in the future as it would accommodate the Cllrs and public more comfortably. A confirmed sequence of meetings will be in place by the end of June 2019. The bike ride event that included the Piddle Valley on Sunday 26 May didn’t receive any reports of concern other than the speed some of the cyclists were doing. As this event is not a race, and classed as a sportive, it does not require any permission from Highways. Cllr Phillips asked if the recent acceptance of the global warming emergency by the council is affecting any policies and Cllr Haynes confirmed that the Council will be addressing the situation. 69/2019 Declarations of Interest Cllr Fear declared an interest in item 9iii). 1 | P a g e 70/2019 Minutes of Piddle Valley Parish Council meeting held on 30 April 2019 It was proposed by Cllr Abbott and seconded by Cllr Lock that these minutes with the following amendment should be accepted as a true record of the meeting. All agreed with 1 abstention. Page 2, item 50/2019, include planning reference, WD/D/19/000714 Page 3, item 53/2019 item i) WD/D/19/000714 – the first reason for refusal should read; - The posts should be more in-keeping with the area and include discreet, green posts Page 6, item 63/2019 churches change to Church’s 71/2019 Minutes of Piddle valley Parish Council AGM held on 14 May 2019 It was proposed by Cllr Potts and seconded by Cllr Habgood that these minutes should be accepted as a true record of the meeting. All agreed. 72/2019 Minutes of Extra Ordinary meeting held on 14 May 2019 It was proposed by Cllr Cox and seconded by Cllr Howard that these minutes should be accepted as a true record of the meeting. All agreed. 73/2019 Matters arising from last minutes – action sheet The outstanding items on the action sheet were updated. 74/2019 Clerks Update The Clerk will be taking annual leave in June and arrangements were made to cover minute taking of the June meeting. 75/2019 Planning matters i) Responses to Planning consultations WD/D/19/000991 Nettle Cottage, Egypt, Piddletrenthide – Erect single storey extension This application was discussed and it was proposed by Cllr Sherwood and seconded by Cllr Potts that this application should be approved with no objections. All agreed with one abstention. WD/D/19/001084 River Way, White Lackington, Piddletrenthide - Erect farm bungalow & garage (without compliance with condition1 of planning permission 211843/M to allow occupation of dwelling without complying with agricultural tie) This application was discussed and it was proposed by Cllr Sherwood and seconded by Cllr Lock that this application should be refused on the basis that affordable agricultural-tied housing would be 2 | P a g e lost. The proposal to refuse was accepted by a majority vote - 6 in favour, 3 against and 2 abstentions. Cllr Phillips has received a response from the applicant for the proposed signing at the Enterprise Park regarding the council’s comments to the consultation; They confirm they are happy to use dark green posts. Keeping to present ‘estate colours’ for signage, any blank panels would be coloured the lighter green. As already noted, initially only the two central boards and header sign will be constructed with other sections being added as take up increases. So they would not expect a lot of blank panels. However, they are not keen to reduce the size of the sign, nor locate it further away from the junction, because its impact would be appreciably reduced, to the detriment of its purpose. Their amended proposal has been sent to Planning. They appreciate this revision does not go all the way to meeting the councils wishes but they hope that by increasing general awareness of the commercial activities at Enterprise Park, the signage will go some way to improving local employment prospects for the community. ii) Decision Notice received following meeting WD/D/19/000320 Crown House, Piddletrenthide - Install replacement oil tank (retrospective) – APPROVED iii) Enforcement matters update received following meeting An acknowledgement with reference number WD/ENF/19/00132 has been received for the following: Alleged breach of condition3 of WD/D/18/000071 – Carters Barn Farm, Piddlehinton An acknowledgement with reference number WD/ENF/19/00133 has been received for the following: Alleged unauthorised change of use – Brook Cottage, Alton Pancras Following the meeting an update has been received for the outstanding enforcement matters; WD/ENF/18/00277 - Land to rear of Lime Cottage – the initial assessment by the Tree Officer was that it isn’t entirely clear which trees/where on site are being referred to and we need clarity on this. If it is referring to the group of shrubs/trees next to the roadway that were adjacent to the entrance of the field and the entrance to Fern Cottage then there would be no concerns raised. If however it refers to trees to the rear of the field behind Lime Cottage then we would require further details of where exactly the trees being referred to were located and an indication of the extent of felling/size of trees etc. Please confirm the exact location. Action – Cllrs to confirm to Clerk the location of the trees 3 | P a g e WD/ENF/19/00005 – Princes Farm, Piddletrenthide – no progress on this site to date. WD/ENF/19/00060 – Chevron Centre, Thorncombe Farm – I visited this site back in March and they claimed no-one was living there; I need to make further enquiries when time allows. iv. Bournemouth, Christchurch, Poole and Dorset Mineral Sites Plan – modifications Following the information circulated to all Cllrs, Cllr Phillips confirmed that having read the document there are no sites affecting the Piddle Valley and therefore there would be no requirement for the council to make any comment. All agreed. v. Proposed EE mast Alton Pancras A letter was received which the Clerk circulated prior to the meeting concerning a proposed EE mast at Alton Pancras. This mast would be for emergency services and not one that would boost coverage in the area. There were no concerns raised at this stage. 76/2019 Feedback from Village meetings Cllr Phillips asked if any changes to the current set-up for these meetings was needed? Alton Pancras Cllrs confirmed that theirs works well and wouldn’t be looking to change the format as they receive good interest. Piddlehinton Cllrs confirmed they too are happy with their format and wouldn’t look to change anything. Piddletrenthide village meetings don’t receive a lot of interest and something needs to happen to encourage more parishioners to attend. 77/2019 Community Car scheme working group Cllr Fear gave an update including the following; 19 drivers have now signed up but more are required specifically in Piddletrenthide. An observation has been made that there is no interest from Plush, this is not a criticism. Cllr Sherwood pointed out that due to the location all householders have cars. A meeting with Nordcat has been arranged for the 29 May. At least 6 bookings have been made. There was a good turnout for the launch event. It was proposed by Cllr Cox and seconded by Cllr Lock that a £150 donation to Nordcat is made for their work with this scheme. All agreed. Cllr Phillips asked the working group if the system of looking for volunteers via email could be improved by indicating if a driver had agreed to the request. This was clarified after the meeting via an email to all councillors by Lynn Mailer. 4 | P a g e A member of the working group has requested an expenses claim and Cllr Cox confirmed that the Working Group should approve the member’s expenses and then request payment from the council. The Clerk requested that any claims should be in writing for auditing purposes. All agreed. Cllr Cox to inform Working Group of expense claims. 78/2019 DAPTC meeting update Cllr Phillips asked if all Cllrs were aware of the requests made by DAPTC through their newsletter and that if there were any items to discuss do they know that they have a responsibility to discuss at the meetings.