Agenda CQHHS Consultative Forum 9.00 am – 11.00 am Chairperson Shareen McMillan Date and Time Thursday, 7 February 2019 Executive Board Room Samantha Lynam Venue Secretariat Rockhampton Hospital A/Employee Relations Support Officer Shareen McMillan, Executive Director Workforce James Kelaher, A/Chief Finance Officer Wendy Hoey, Executive Director Rockhampton Hospital Sue Foyle, A/Executive Director Nursing and Midwifery, Quality and Safety Sandy Munro, A/Executive Director Gladstone and Banana Kieran Kinsella, Executive Director Rural and District Wide Services Kerrie-Anne Frakes, Executive Director Strategy, Transformation and Allied Health Joanne Chapman, A/Manager Human Resources Services Belinda Driscoll, A/Manager Occupational Health and Safety Grant Burton, QLD Nurses and Midwife Union Organiser Ruth McFarlane, Together Union Representative Allison Finley-Bissett, Lead Organiser Together Union Ashleigh Saunders, Together Union Representative Mark Pattel, Australian Medical Association QLD Representative Graham Brewitt, Regional Organiser United Voice Steve Williamson, Health Service Chief Executive Sharyn O’Mahoney, A/Manager Workforce Culture & Performance Apologies Billy Bijoux, Electrical Trades Union Craig Sell, Organiser Australian Worker’s Union Campbell Murfin, Together Union Representative Guests Deb Hirning, James Jenkins, Juleen Worthington Presentations Nil Teleconference 1300 590 084 Dial code: 400786 Pin 5776# (QH internal) Videoconference Dial 400786 Pin 5776# (QH internal) CQ Health acknowledges the Traditional Owners of the land, and pays respect to Elders past, present and future. 1. Living our Values 1.1. Care: We are attentive to individual needs and circumstances 1.2. Integrity: We are consistently true, act diligently and lead by example 1.3. Respect: We will behave with courtesy, dignity and fairness in all we do 1.4. Commitment: We will always do the best we can all of the time 2. Confirmation of previous minutes 2.1. Confirmation of minutes from previous meeting held December 2018 3. Business arising from previous minutes (as per Action Plan) 3.1. Action Register 4. Executive Director Operational Reports 4.1. Chief Executive Officer (Quarterly) Steve Williamson 4.2. Executive Director Workforce Shareen McMillan 4.3. Chief Finance Officer James Kelaher 4.4. Executive Director Nursing, Midwifery, Quality & Safety Sue Foyle 4.5. Executive Director Rockhampton Hospital Wendy Hoey 4.6. Executive Director Rural and District Wide Services Kieran Kinsella 4.7. Executive Director Gladstone and Banana Sandy Munro 4.8. Executive Director Strategy, Transformation and Allied Health Kerrie-Anne Frakes 5. EB Reporting Requirements 5.1. Permanent vacancy – Feb/May/Aug/Nov Juleen Worthington 5.2. Temporary employee – Feb/May/Aug/Nov Juleen Worthington 5.3. New Starter – Feb/May/Aug/Nov Juleen Worthington 5.4. Resignations – Feb/May/Aug/Nov Juleen Worthington 5.5. Casual employees (labour hire only for BEMS) – Feb/May/Aug/Nov Juleen Worthington 5.6. Contracting – Feb/May/Aug/Nov Juleen Worthington 5.7. Current staff lists (6 monthly) – Feb/Aug Juleen Worthington 6. Workplace Health and Safety 6.1. Dashboard Report November / December 2018 Belinda Driscoll 6.2. Occupational Violence Prevention Update Belinda Driscoll 6.3. AS4801 Audit Update – Action List Belinda Driscoll 7. Staff Opinion Survey (biannually) 7.1. Nil 8. LCF/LCC Minutes 8.1. Rockhampton Nursing and Midwifery Consultative Forum Wendy Hoey 8.2. Gladstone and Banana Nursing and Midwifery Consultative Forum Sandy Munro 8.3. Gladstone and Banana Local Consultative Forum Sandy Munro 8.4. Gladstone and Banana Administrative Local Consultative Forum Sandy Munro 8.5. Gladstone Operational Services Local Consultative Forum Sandy Munro 8.6. Residential Aged Care Local Consultative Committee Kieran Kinsella 8.7. Rockhampton Administrative Local Consultative Committee Wendy Hoey 8.8. Mental Health Local Consultative Committee Kieran Kinsella 8.9. Rockhampton Operational Services Local Consultative Committee Wendy Hoey 8.10. Health Practitioner Local Consultative Forum Kerrie-Anne Frakes 8.11. Central Highlands Local Consultative Committee Kieran Kinsella 8.12. BEMS Local Consultative Forum James Kelaher Page 2 of 3 9. Escalations from LCF/LCC 9.1. Nil 10. Workload Management (via LCF/LCC) 10.1. Nil 11. Circulars/Policies 11.1. Circular 16/18 Public Holidays 2019 Joanne Chapman 11.2. Circular 01/19 Amendments to Human Resource (HR) Policy Joanne Chapman 11.3. Circular 02/19: Visiting Medical Officers Joanne Chapman 12. Organisational Change & Projects 12.1. Strategy, Transformation and Allied Health Division Kerrie-Anne Frakes 12.2. Emergency Preparedness Manager Restructure James Kelaher Deb Hirning / James 12.3. Aged Care Change Process Jenkins 13. Work Life Balance 13.1. Nil 14. Contracting 14.1. Nil 15. New Business with notice 15.1. Workforce Culture and Performance - Resilience Program Shareen McMillan 15.2. EMT Committee Report Shareen McMillan Shareen McMillan/James 15.3. Rockhampton Car Park – Paid Staff Parking Kelaher Next Meeting Date Confirmed Date Friday, 1 March 2019 Confirmed Time 9.00 AM – 11.00 AM Confirmed Venue Rockhampton Hospital Boardroom Page 3 of 3 Minutes CQHHS Consultative Forum 9.00 am – 11.00 am Chairperson Shareen McMillan Date and Time Friday 7 December 2018 Executive Board Room Morgan Davey Venue Secretariat Rockhampton Hospital A/ESO Workforce Steve Williamson, Health Service Chief Executive Shareen McMillan, Executive Director Workforce James Kelaher, A/Chief Finance Officer Andrew Jarvis, A/Executive Director Rockhampton Hospital Sue Foyle, A/Executive Director Nursing and Midwifery, Quality and Safety Sandy Munro, A/Executive Director Gladstone and Banana Sharyn O’Mahoney, Manager Human Resources Services Belinda Driscoll, A/Manager Occupational Health and Safety Craig Sell, Organiser Australian Worker’s Union Marrisa Pickham, QLD Nurses and Midwife Union Organiser Ruth McFarlane, Together Union Representative Ashleigh Saunders, Together Union Representative Billy Bijoux, Electrical Trades Union Wendy Hoey, Executive Director Rockhampton Hospital Kieran Kinsella, Executive Director Rural and District Wide Services Allison Finley-Bissett, Lead Organiser Together Union Campbell Murfin, Together Union Representative Apologies Michelle Cowan, Australian Medical Association QLD Representative Graham Brewitt, Regional Organiser United Voice Grant Burton, QLD Nurses and Midwife Union Organiser Kerrie-Anne Frakes, Executive Director Strategy, Transformation and Allied Health Guests Nil James Kelaher, A/Chief Finance Officer – Finance Update Presentations Shareen McMillan, Executive Director Workforce - Working for Queensland Survey Teleconference 1300 590 084 Dial code: 400786 Pin 5776# (QH internal) (Old system #5776#) Videoconference Dial 400786 Pin 5776# (QH internal) (Old system #5776#) CQ Health acknowledges the Traditional Owners of the land, and pays respect to Elders past, present and future. 1. Living our Values 1.1. Care: We are attentive to individual needs and circumstances 1.2. Integrity: We are consistently true, act diligently and lead by example 1.3. Respect: We will behave with courtesy, dignity and fairness in all we do 1.4. Commitment: We will always do the best we can all of the time 2. Confirmation of previous minutes 2.1. Minutes confirmed from meeting held November 2018 3. Business arising from previous minutes (as per Action Plan) 3.1. Action Register 4. Executive Director Operational Reports • Chief Executive Officer (Quarterly) • Over the last two weeks there has been unprecedented weather situations (bushfires and severe storms) across Central Queensland. Bushfires caused 8,000 residents from Gracemere having to be evacuated within a couple of hours. There were also challenges in having to move over 20 aged care residents out of Gracemere. Additionally, there has been severe thunderstorms and lighting across Yeppoon and Rockhampton Hospitals which affected the electrical power. The response from staff was outstanding and the work was acknowledged in these difficult circumstances. The generator at the Rockhampton Hospital was affected from the lighting. • Building Projects; it has been announced that the tender for Gladstone Emergency Department was awarded to Woollam Constructions and building works will commence in early 2019. The Rockhampton carpark will be operational in February 2019 but confirmation of this in early 2019. • Working for Queensland Survey results gave a very varied picture across the organisation and displayed challenges and improvements needed in some areas. • The CQHHS financial position is below for activity income and a plan has been developed to increase the income and get back to the plan for the rest of the year, and future years. There were many issues from last year which impacts this year and as a result, The Department has asked to implement a Financial Recovery Plan. Steve Williamson • CQHHS senior role updates; Shareen McMillan has commenced as the Executive Director for Workforce Division. Sandy Munro has commenced as the Executive Director Gladstone and Banana for the next two years. Sue Foyle will be acting as the Executive Director Nursing Midwifery, Quality and Safety for three months and recruitment for this position will commence shortly. Sharni Tippett will be commencing as the Director Aboriginal Torres Strait Islander which is a newly established role and the Department has been very helpful in securing additional transitional funding