ENGLEHART MUNICIPAL COUNCIL AGENDA WEDNESDAY MAY 8, 2013 AT 6:30PM HELD IN COUNCIL CHAMBERS Page 1. ADOPTION OF AGENDA 2. DISCLOSURE OF PECUNIARY INTEREST 3. ADOPTION OF MINUTES 3-5 1. Minutes of April 22, 2013 Regular Council Meeting 6 2. Minutes of May 2, 2013 Special Meeting 4. DELEGATIONS 7 1. Jessica Malone-Daniher re Community Farmer's Market Proposal 5. BUSINESS ARISING FROM THE MINUTES 1. KL Region Commemorative Plaque Committee request for Declaration 8-9 2. Kirkland Lake Region Commemorative Plaque Committee 6. CORRESPONDENCE 10 1. KDCDC Youth Enterprise Camp 11 2. Township of Killaloe-Hagarty-Richards seeking support for motion on Contraband Tobacco 12 3. FONOM re ONTC Divestment 13 4. Richard Pollock re Timiskaming Health Unit services in Englehart. 14-15 5. Teachers of English as a Second Language 16 6. 355 Polaris Squadron Royal Canadian Air Cadets 17-19 7. The College of Physicians and Surgeons of Ontario 20 8. Holy Family School re sun shelter for students. 21-24 9. Hydro One 25-26 10. Town of Latchford re MPAC 27 11. Temiskaming Detachment OPP 28 12. Chamber of Commece request for Hall 29-30 13. City of Temiskaming Shores POA 31 14. Englehart High School graduation awards. 32 15. Municipality of Charlton and Dack re fireworks 7. FINANCE REPORT 33 1. Finance report May 8, 2013 8. BYLAWS Page 1 of 37 ENGLEHART MUNICIPAL COUNCIL AGENDA MAY 8, 2013 AT 6:30PM Page 8. BYLAWS 34 1. Appointment of Clerk Treasurer/Administrator 35 2. By-Law to appoint Clerk-Treasurer-Administrator 36 3. By-Law to appoint Deputy Clerk-Treasurer 9. COMMITTEE REPORTS 1. Airport 2. Environment/Public Works 3. Planning Board 4. Museum 5. Finance/General Government 6. Library 7. TMA 8. Fire 9. Recreation 10. Community Policing 37 11. Emergency Management 12. Economic Development 13. Chamber of Commerce 14. Hospital Retention & Recruitment 15. 701 Restoration 16. Elevator Committee 17. Future Policing Advisory Committee 10. NEW BUSINESS 11. IN CAMERA 12. NEXT MEETING May 27, 2013 at 6:30 PM 13. ADJOURNMENT Page 2 of 37 ... Agenda Item # 31. The minutes of the last regular meeting of the Council of the Town of Englehart, held in the council chambers of the Town Hall on Monday April 22, 2013 Mayor Nina Wallace chaired the meeting. Councillors present: Doug Metson, Pauline Brassard, Twyla Wilson, Dianne Peplinski, Annette Wood-Wheeldon and Steph Palmateer Staff present: Susan Renaud, Ryan Vickery, Jackie Stewart and Arianna Coghlin Guests: Darlene Wroe Agenda COU3-13-04-01- Brassard-Wilson- That the agenda be adopted as printed. “Carried” Disclosure of Pecuniary Interest None noted Minutes of last council meeting COU3-13-04-02-Wilson-Brassard- That the minutes of the last regular meeting be adopted as amended. “Carried” Business Arising from Minutes Correspondence 1. Englehart & District Horticultural Society request that the week of June9-16 be declared Horticulture Week in Englehart. COU3-13-04-03-Brassard-Wilson- That the Council of the Town of Englehart declares June 9th – June 16th, 2013 Horticulture Week in the Town of Englehart. “Carried” 2. James McDougall would like to be part of the Special Events committee. COU3-13-04-04- Peplinski-Wood-Wheeldon- That James McDougall be appointed to the Special Events Committee. “Carried” 7. Fred Dean Water liability Workshop- Council suggested that Sue and Ryan should attend if they can find the time to be away. Finance Report COU3-13-04-05-Metson-Brassard- That the report of the finance committee in the amount of $31,188.02 be adopted. “Carried” Minutes of April 22, 2013 Regular Page 3 of 37 Council Meeting ... Agenda Item # 31. 2 Committee Reports Airport Councillor Metson report that there were 205 flights in and out of the airport so far this year compared to 154 in 2012. The Town of Latchford has opted out of the airport board so there will be an increase in fees for the remaining municipalities. Planning Board Councillor Metson reported that the application for the Planning Board to grant consents has still not been agreed to by the Township of Evanturel. The Clerks are going to meet to further discuss this. The Township of Chamberlain will be assuming the secretarial duties of the Planning Board. Recreation Arianna reported that Soccer will be run by Amy Loiselle and the T-Ball and baseball registration is being done by Renee that evening. Day in the park will take place July 27. Arianna will be attending an Aquatic Management course on May 7th in Toronto. Carolyn Verrier has expressed a serious interest in the operation of both the baseball concession and the arena concession stands. Sue will call her and discuss the options. Emergency Management Ryan and Twyla will be attending the Basic Emergency Training course in Temiskaming Shores. Economic Development The highway signs are almost ready. The extra land next to the 701 could perhaps be included in with the municipal requests when the ONTC is divested. The community members have set a date to travel to the partner community for the FICE program. Elevator Committee Doug reported that Trans Canada Pipeline presented the committee with a cheque in the amount of $3,000.00 today. The final fundraiser is coming along well with many works of art coming in from local artist as well as items from business for the silent auction. Future Policing Advisory Committee Councillor Palmateer reported that they committee is waiting on the final report to be compiled. Minutes of April 22, 2013 Regular Page 4 of 37 Council Meeting ... Agenda Item # 31. 3 New Business Appraisals were done on the vacant properties on First Street and the amount they were appraised at was $20,000.00. Once all of the quotes have been received for the installation of services the lots will be advertised for sale. The Trillium Foundation Fund applications are due July 1, 2013 and are usually approved in November if the project qualifies. The project can not already be in progress to qualify. Only one project can be funded through this grant and council discussed the option of the lighting in the arena. Councillor Metson asked if Mayor Wallace could mention, at the next meeting with the Minister, the 175-200 million dollar short fall in the ONR pension fund. Councillor Palmateer inquired about the Gas Tax revenue and where it was being spent. It was applied to the water sewer replacement project. He mentioned that lighting is also an area where the Gas Tax money can be used. Councillor Wilson mentioned to council that Charlie Warner has been observing the amount of light the area to be planted at the arena receives so the appropriate plants can be planted there. He will meet with Ryan to discuss having the soil and edging ready. Next Meeting Next regular Council meeting will be held May 8, 2013. Adjournment COU3-13-04-06 -Brassard-That we do adjourn. “Carried” _____________________________ _______________________ Clerk Mayor Minutes of April 22, 2013 Regular Page 5 of 37 Council Meeting ... Agenda Item # 32. The minutes of the last special meeting of the Council of the Town of Englehart, held in the council chambers of the Town Hall on Thursday May 2, 2013 Mayor Wallace chaired the meeting Councillors present: Doug Metson, Twyla Wilson, Dianne Peplinski, Pauline Brassard and Steph Palmateer Staff present: Susan Renaud, Agenda COU1-13-05-01- Palmateer-Peplinski- That the agenda be adopted as presented. “Carried” Disclosure of Pecuniary Interest None noted In Camera COU1-13-05-02-Wood-Wheeldon-Pepliniski- Whereas Section 239(2) of the Municipal Act,2001 allows for councils to move into closed session when the subject matter is personal matters about an identifiable individual, including municipal or local board employees, labour relations or employee negotiations; Now therefore the council will move into closed session at 8:05 p.m. “Carried” COU1-13-05-03-Peplinski-Wood-Wheeldon-That the council move out of closed session and return to regular meeting at 8:23 p.m. “Carried” Staffing COU1-13-05-04-Wilson-Brassard-That the council of the Town of Englehart offers the position of Deputy Clerk Treasurer/Economic Development Officer to Jackie Stewart with a starting Salary of $40,000.00 on the condition that she agrees to complete the AMCTO MAP course with the next 3 years. – “Carried”- Opposed- Doug Metson, Steph Palmateer COU1-13-05-05-Palmateer-Peplinski- that the council of the Town of Englehart offers the Administrative Assistant position to Brittany Ronald under a one year contract with an annual salary of $35000.00 which will not include benefits. “Carried” COU1-13-05-06-Metson-Brassard- Be it resolved that the Clerk-Treasurer-Administrator be instructed to carry out the directions as established by Council regarding a personnel decision concerning an identifiable individual. “Carried” Insurance COU1-13-05-07-Brassard-Wilson-That we accept the insurance quote from R.J. Tench Insurance Brokers in the amount of $64,581.00. “Carried” Adjournment COU1-13-05-08 -Metson-Wilson: That we do adjourn. “Carried” _____________________________ _______________________ Clerk Mayor Minutes of May 2, 2013 Special Page 6 of 37 Meeting ... Agenda Item # 41. Jessica Malone-Daniher PO Box 1161 Englehart, ONPOJ1HO (705) 544-7454 May 1,2013 Town of Englehart POBox Englehart, ON POJ1 HO (705) 544-2244 Attn: Mayor and Council I would like to request 10 minutes of council time to present my proposal for a Community Farmers Market in Englehart during the 2013 growing season. I would also like to discuss the possibility of holding this market at the Englehart and Area Community Complex. This location would mesh well with the goals of a Community Farmers Market which include strengthening a sense of community by bringing residents together.