Public Document Pack Ashley, Easton and Lawrence Hill Neighbourhood Partnership Agenda Date: Monday, 27 June 2016 Time: 6.30 pm - 8.30 pm Place: Unitarian Hall, Brunswick Square, Bristol BS2 8PE 1. Welcome and Introductions 2. Apologies for Absence and Substitutions 3. Neighbourhood Partnership AGM Report (Pages 5 - 40) This item will be jointly presented by Kurt James and Jeremy Livitt 4. Introduction to New Councillors 5. Minutes of Previous Meeting (Pages 41 - 51) To agree the minutes of the previous meeting on 7th June 2016 as a correct record. 6. Declarations of Interest To note any declarations of interest from the Councillors. They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest. Please note that the Register of Interests is available at https://www.bristol.gov.uk/councillors/members-interests-gifts-and-hospitality-register Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion. 7. Public Forum Up to 30 minutes is allowed for this item *Democratic Services Officer check time limit for your particular Committee* Any member of the public or Councillor may participate in Public Forum. The detailed arrangements for so doing are set out in the Public Information Sheet at the back of this agenda. Public Forum items should be emailed to [email protected] and please note that the following deadlines will apply in relation to this meeting:- Questions - Written questions must be received 3 clear working days prior to the meeting. For this meeting, this means that your question(s) must be received in this office at the latest by 5 pm on *name deadline date* Petitions and Statements - Petitions and statements must be received on the working day prior to the meeting. For this meeting this means that your submission must be received in this office at the latest by 12.00 noon on *name deadline date*. 8. Bristol Arena Update To hear a verbal report on this item 9. Community Safety Update To receive a verbal report on this issue. 10. Grant Applications for Approval (Pages 52 - 55) 11. Neighbourhood Partnership Co-ordinator's Report (Pages 56 - 80) This report will be presented by Kurt James 12. Any Other Business 13. Date Of Next Meeting Neighbourhood Partnership members are requested to note that the next meeting is scheduled for 6.30pm on Monday 3rd October 2016 at the Phoenix Centre, 5 Russell Town Avenue, BS5 9LT Date of Next Meeting: 6.30 pm, Monday, 3 October 2016, Phoenix Centre, 5 Russell Town Avenue, BS5 9LT Contact – The local Neighbourhood Partnership (NP) Coordinator is: Kurt James Telephone : 0117 9037365 e-mail : [email protected] The Democratic Services Officer of the meeting is Jeremy Livitt Telephone : 011 92 23758 e-mail : [email protected] What is a Neighbourhood Partnership? Neighbourhood Partnerships are the route to influence and improve services in the neighbourhood for residents, community organisations, service partners, and where local councillors make decisions about Bristol City Council business How do I get involved? Anyone who lives or works in the area can get involved in this Neighbourhood Partnership by: Attending this meeting and commenting on any item of business on the agenda. Everyone is welcome to attend this meeting and contribute. Submit a Public Forum statement to the clerk to the meeting (contact details above) no later than noon on the working day before the meeting. The statement will, where possible, be sent directly to members of the Partnership, and be printed and circulated at the meeting. The Openness of Local Government Bodies Regulations 2014 Any person attending a meeting must, so far as is practicable, be afforded reasonable facilities for reporting. This includes filming, photographing or making an audio recording of the proceedings. Members of the public should therefore be aware that they may be filmed by others attending the meeting and that this is not within the authority’s control. Oral commentary is not permitted during the meeting as this would be disruptive. Agenda Item 3 AGENDA ITEM NO. 3 ASHLEY, EASTON AND LAWRENCE HILL NEIGHBOURHOOD PARTNERSHIP 27 JUNE 2015 Title: Ashley, Easton and Lawrence Hill Neighbourhood Partnership AGM report Report of: Jeremy Livitt (Democratic Services Officer) and Kurt James (Neighbourhood Partnership Coordinator) RECOMMENDATIONS 1. To confirm the Neighbourhood Partnership membership and decide on the chairing arrangements for 2016-17. 2. To confirm New Partnership Ward Boundaries. (Appendix A) 3. To confirm the Neighbourhood Committee and Neighbourhood Partnership Terms of Reference and the Neighbourhood Committee Financial Operating Framework. (Appendix B) 4. To note the devolved budgets and influence on services. 5. To agree the meeting schedule including subgroups and forums. 6. To note the Financial Statement and expenditure from 2015-16. (Appendix C) 7. To note Neighbourhood Partnership Plan Statement. (Appendix D) 1. Membership and Chairing arrangements 1.1. Each neighbourhood partnership comprises: • The Neighbourhood Committee of councillors for each of the wards which make up the Partnership (who serve for their term of elected office); • Local resident representatives who are chosen by election/nomination/volunteering; • Representatives of local organisations and services. 1.2 The membership of the Ashley, Easton and Lawrence Hill Neighbourhood Partnership is: Councillors: Page 5 1 Ashley Mike Davies, Jude English and Carole Johnson Easton Ruth Pickersgill and Afzal Shah Lawrence Hill Margaret Hickman and Hibaq Jama Residents: To be decided at the meeting 1.3 The chairing arrangements for the Ashley, Easton and Lawrence Hill Neighbourhood Partnership. To be decided at the meeting. 1.4 The Committee Chair and Vice Chair – Councillors will be asked to nominate the Committee Chair and Vice Chair, if there is more than one nomination then the Councillors will vote at the meeting to appoint the Committee Chair. 2. New Partnership Ward Boundaries (Appendix A) • The new Neighbourhood Partnership ward boundaries came into effect on 5 May 2016. The partnership area consists of four wards named Ashley, Easton and Lawrence Hill. • The partnership has lost Redcliffe but now includes St Andrew’s. 3. Terms of Reference, Code of Conduct and Financial Operating Framework 3.2 The Neighbourhood Committee Terms of Reference can be made available on request. 3.3 The Neighbourhood Partnership Terms of Reference can be made available on request. 3.4 The financial operating framework for the NC can be made available on request. 3.5 The Neighbourhood Partnership Code of Conduct is attached so that there is a shared practice throughout the City (Appendix B) 4. Devolved Neighbourhood Budgets. 4.2 The Ashley, Easton and Lawrence Hill Neighbourhood Partnership devolved Neighbourhood budgets are: Budget 2016-17 Notes budget Highways Maintenance Budget Carriageway £0.00 This budget has now been un-devolved. Footway £0.00 This budget has now been un-devolved. Local Traffic Scheme 57,209.00 Includes carry forward of Budget (£25,714 PA) 31,495 15-16 and excludes £41,000.00 committed but Page 6 2 Budget 2016-17 Notes budget not spent for Devon Road crossing and Hinton Road Traffic Calming. Minor Lines and Signs £2,250.00 Minor Works budget £3,000.00 Narrow Estate Roads £4,029.00 New unrestricted funding Contribution made available to the NP. Wellbeing budget (£30,000 PA) £35,000.00 Includes £5,000 unspent but committed from 2014-15. £5k for noticeboards. Clean and Green budget (£1,500 £3,391.76 Includes £1,891.76 unspent PA) from 2015-16. Parks s106 budget £147,100.31 £63,525.23 committed but not spent leaving £83,575.08 available. Transport s106 budget £476,925.11 £80,921.58 already committed but not spent leaving £396,003.53 available. Other s106 (Library Investment) £16,814.24 Community Infrastructure Levy £126,103.43 Total £876,469.85 £727,023.04 uncommitted 3.3 Devolved powers The Partnership is asked to note that the following powers are devolved to councillors for decision, following discussion at a partnership meeting and taking account of the views expressed: • Expenditure within the Neighbourhood budget; including ring fencing funds for specific issues (e.g. environmental work, Wellbeing grant scheme); • Decisions relating to council-owned community centres and buildings; • Spending locally, money paid to the Council under Section 106 agreements/Community Infrastructure Levy and prioritising site specific schemes to be funded from that source. 5. Meeting Schedule 2016-17 The proposed meeting schedule for the Ashley, Easton and Lawrence Hill Neighbourhood Partnership including forums and subgroups and other meetings is as follows: Page 7 3 Neighbourhood Partnership Meetings (Monday 6.30pm to 8.30pm) Monday 27 June 2016 Monday 3 October 2016 28 November 2016 Monday 6 March 2017 Neighbourhood Forums Ashley (Monday 6.30pm to 8.30pm) Monday 18 April 2016 Monday 18 July 2016 Monday 17 October 2016 Monday 16 January 2017 Easton and Lawrence Hill (6.30pm to 8.30pm unless stated otherwise) Wednesday 29 June 2016 Wednesday 7 September 2016 Monday 17 October 2016 Thursday 1 December 2016 Tuesday 17 January 2017 Wednesday 8 March 2017 Subgroups or linked groups • Environment • Health • Planning • Stapleton Road Working Group • Traffic and Transport (note revised Terms of Reference – Appendix E) • Wellbeing Grants Panel 6. Financial Statement 2015-16 Please see Appendix C for the full financial statement for 2015-16 expenditure of the AELH NP. 7. Neighbourhood Partnership Plan (Appendix D) The Ashley, Easton and Lawrence Hill Neighbourhood Partnership agreed the Neighbourhood Partnership Plan on 11 March 2015. Page 8 4 The Neighbourhood Partnership agreed the Neighbourhood Partnership Plan on 31 March 2015. The refreshing and condensing of this plan will need to be done over the next few months.