<p>RE: ABC Bank - Insurance Bid Process</p><p>Dear xxxxxx</p><p>We are seeking bids for our <<Month>> property and liability insurance renewal. We would like you and your agency to be a part of this process.</p><p>The first step is to select agents and insurers who will participate in the actual bid. </p><p>Please complete the attached questionnaire by noon on <<Date About 7 Days Away>>. The form should be submitted to our consultant:</p><p>Scott Simmonds, CPCU, ARM Insurance Consultants of Maine 18155 Canal Junction Dr Gulfport, MS 39503-4558 Phone: 207-284-0085 Email: [email protected]</p><p>Scott is an insurance consultant with many years of experience. Scott does not sell insurance so his work will not conflict with you in any way. </p><p>Please email your response to Scott.</p><p>After we review the questionnaires, we might contact participants for additional information to help in the selection and assignment process.</p><p>A few ground rules:</p><p>-Your questions should be addressed to Scott Simmonds. He will be responsive.</p><p>-All decisions on the selection of qualified bidders and the assignment of insurers are final.</p><p>-All participants will be notified of the selected bidders. </p><p>-Each selected agent will be assigned insurance companies from whom to solicit a bid. No agent is to approach insurers without our authorization.</p><p>-The objective of the bid process is to find the best insurance coverage the current insurance marketplace offers. We will consider issues of premium, coverage, and service in our decision. We are not obligated to accept the lowest premium.</p><p>-We will not accept any costs incurred by any applicant in the preparation of the questionnaire.</p><p>We hope this process interests you.</p><p>Sincerely,</p><p>XXXXXXXXXXXXXXXXXXX</p><p>Enc: Pre-Qualification Questionnaire XYZ BANK INSURANCE PROPOSAL PRE-QUALIFICATION QUESTIONNAIRE 201x</p><p>Note: You may submit this information in any format you wish as long as the information provided is complete. You do not need to use this form.</p><p>General Information About Your Firm</p><p>Your Firm’s Name: </p><p>Mailing Address: </p><p>Physical Location: </p><p>Telephone: Fax: </p><p>Name of Contact Person: Email: </p><p>Account Management Team</p><p>Please attach a brief résumé for each person who would be handling our account. As a minimum, please be sure the following information is included:</p><p>Name and position Length of time in insurance business Licenses held Length of time in your employment Insurance work experience Insurance designations earned Specific experience with banks Specific skills or expertise Expected role on this account</p><p>Please describe any specialized services, which your firm has to offer, and which you feel would enhance your position in our evaluation.</p><p>References</p><p>List at least three clients who are banks or financial institutions.</p><p>Name:</p><p>Contact Name:</p><p>Phone:</p><p>Name:</p><p>Contact Name:</p><p>Phone:</p><p>Name:</p><p>Contact Name:</p><p>Phone:</p><p>Any reference you provide may be contacted without notice to you. Market Allocation</p><p>Please list in the order of your preference the insurers you wish to utilize in the bid process</p><p>You may not approach an insurer or reinsurer until given permission to do so by us. Failure to comply with this restriction may automatically disqualify you.</p><p>First Selection - Insurer Name: </p><p>Lines of Coverage: </p><p>Why are you the best agency to approach this insurer? </p><p>Second Selection - Insurer Name: </p><p>Lines of Coverage: </p><p>Why are you the best agency to approach this insurer? </p><p>Third Selection - Insurer Name: </p><p>Lines of Coverage: </p><p>Why are you the best agency to approach this insurer? </p><p>Use additional sheets as needed. You may submit as many insurers as you wish.</p><p>Miscellaneous Information</p><p>Feel free to add any additional information you feel would be useful in our evaluation.</p><p>Pre-Qualification Questionnaire Authorization</p><p>This pre-qualification questionnaire is submitted with my approval, and is true and factual.</p><p>Signature: ______Date: ______</p><p>Name: ______</p><p>Title: ______Organization: ______</p><p>Please return this form ASAP to:</p><p>Scott Simmonds, CPCU, ARM Insurance Consultants of Maine 18155 Canal Junction Dr Gulfport, MS 39503-4558 Phone: 207-284-0085 Fax: 801-991-4027 Email: [email protected]</p>