<p> Draft Minutes of the Physics Library Committee rd 3 June 2003, Room 536 Blackett </p><p>Present: Jo Haigh (Chair), Adrian Clark, M. Coppins, Mike Damzen, Sue Irwin, David Websdale, Jing Zhang</p><p>Attended for Item 4: Tony Bell, Roy Burns, Robin Smith</p><p>1. Apologies Swarup Amarendra, Helen Clubb, Jordan Nash</p><p>2. Minutes of the Previous Meeting (18.11.02)</p><p>These were agreed as an accurate record of the meeting</p><p>3. Matters arising from the minutes of the previous meeting (18.11.02) not otherwise on the agenda</p><p> 7. Periodical review and titles to be retrieved as electronic only AC explained theVFM review to the Committee</p><p>4. Physics Library relocation & costs</p><p>AC updated the Committee on progress regarding the move: </p><p>7th June: JSTOR journal titles to be moved to Silwood to create space in the Maths Library for the theoretical physics books.</p><p>Week starting 23rd June, date to be agreed: .Olympic will move Physics Library stock to Central Library over a 2 day period</p><p>Clearing the Physics Library , the Committee agreed the following:</p><p> Restricted Loan Collection & general reference books. To be retained by the Department for student use. Arrange removal from catalogue. ACTION SI/ TB</p><p> New Grove Dictionary of Music. Remove from catalogue. RS to arrange relocation ACTION SI/ RS</p><p> Security System: Department do not wish to retain. AC to investigate sale to St. Mary’s or other dept. library. ACTION AC</p><p>1  Photocopier: RB to contact XEROX to arrange removal ACTION RB</p><p> PCs: To be returned to the Central Library ACTION SI/AC</p><p> Library Issue Desk: To be moved to Chemistry Library ACTION SI </p><p> Furniture: To be offered to Physics Department / Libraries ACTION RB /SI</p><p> Study Room Tables: To be left in Library</p><p>Costs AC ran through the Physics Library Relocation Costings. Information previously sent to RS & RB (appendix A). They now queried some of the costings & questioned the rationale behind asking the Department to pay the whole bill. </p><p> Agreed: Department are prepared to pay for the following elements of the bill: items under the heading Olympic Removals and Stock Reorganization in Central & Mathematics Libraries AC to supply RS with account code for fund transfer. ACTION AC /RS</p><p> Disputed: Post relocation work costs. AC to refer the matter to Clare Jenkins ACTION AC</p><p>5. Journals </p><p>IOP Journal Archive 1874-1992 – Permanent access The College Library currently has access to this on an annual subscription basis. AC explained that there was a possibility that funding might be found to acquire permanent access rights. The Committee agreed to contribute any remaining funds in the 02 / 03 Department Book Fund if purchase proved possible AC to discuss the matter with Ruth Cooper Team Leader: Information Resources Development, Central Library.</p><p>Electronic Substitutions It would not be possible to substitute electronic access for any of the titles JH had enquired about at this stage (appendix B). S.I would retain the list; it might prove possible to subscribe at a later stage of the VFM survey. ACTION AC</p><p>6. Library Budget</p><p>AC had already agreed a budget with RS for 03 /04 </p><p>2 7. AOB</p><p>The Committee discussed the proposed removal of the Science Museum Library to Wiltshire; it was felt to be detrimental to many areas of College research. JH to draft a letter on behalf of the Committee objecting to the move. ACTION JH</p><p>3</p>