Draft Minutes of the Physics Library Committee

Draft Minutes of the Physics Library Committee rd 3 June 2003, Room 536 Blackett

Present: Jo Haigh (Chair), Adrian Clark, M. Coppins, Mike Damzen, Sue Irwin, David Websdale, Jing Zhang

Attended for Item 4: Tony Bell, Roy Burns, Robin Smith

1. Apologies Swarup Amarendra, Helen Clubb, Jordan Nash

2. Minutes of the Previous Meeting (18.11.02)

These were agreed as an accurate record of the meeting

3. Matters arising from the minutes of the previous meeting (18.11.02) not otherwise on the agenda

 7. Periodical review and titles to be retrieved as electronic only AC explained theVFM review to the Committee

4. Physics Library relocation & costs

AC updated the Committee on progress regarding the move:

7th June: JSTOR journal titles to be moved to Silwood to create space in the Maths Library for the theoretical physics books.

Week starting 23rd June, date to be agreed: .Olympic will move Physics Library stock to Central Library over a 2 day period

Clearing the Physics Library , the Committee agreed the following:

 Restricted Loan Collection & general reference books. To be retained by the Department for student use. Arrange removal from catalogue. ACTION SI/ TB

 New Grove Dictionary of Music. Remove from catalogue. RS to arrange relocation ACTION SI/ RS

 Security System: Department do not wish to retain. AC to investigate sale to St. Mary’s or other dept. library. ACTION AC

1  Photocopier: RB to contact XEROX to arrange removal ACTION RB

 PCs: To be returned to the Central Library ACTION SI/AC

 Library Issue Desk: To be moved to Chemistry Library ACTION SI

 Furniture: To be offered to Physics Department / Libraries ACTION RB /SI

 Study Room Tables: To be left in Library

Costs AC ran through the Physics Library Relocation Costings. Information previously sent to RS & RB (appendix A). They now queried some of the costings & questioned the rationale behind asking the Department to pay the whole bill.

 Agreed: Department are prepared to pay for the following elements of the bill: items under the heading Olympic Removals and Stock Reorganization in Central & Mathematics Libraries AC to supply RS with account code for fund transfer. ACTION AC /RS

 Disputed: Post relocation work costs. AC to refer the matter to Clare Jenkins ACTION AC

5. Journals

IOP Journal Archive 1874-1992 – Permanent access The College Library currently has access to this on an annual subscription basis. AC explained that there was a possibility that funding might be found to acquire permanent access rights. The Committee agreed to contribute any remaining funds in the 02 / 03 Department Book Fund if purchase proved possible AC to discuss the matter with Ruth Cooper Team Leader: Information Resources Development, Central Library.

Electronic Substitutions It would not be possible to substitute electronic access for any of the titles JH had enquired about at this stage (appendix B). S.I would retain the list; it might prove possible to subscribe at a later stage of the VFM survey. ACTION AC

6. Library Budget

AC had already agreed a budget with RS for 03 /04

2 7. AOB

The Committee discussed the proposed removal of the Science Museum Library to Wiltshire; it was felt to be detrimental to many areas of College research. JH to draft a letter on behalf of the Committee objecting to the move. ACTION JH