<p>[SCHOOL BOARD NAME]</p><p>Full-Day Kindergarten: Integrated Before- and After- School Program</p><p>Parent and Guardian Information Package </p><p>Page 1 of 9 Table of Contents</p><p>Overview of the Program...... 3 Staff...... 3 Program Content...... 3 Program Information...... 3 Hours of Operation...... 3 Arrival and Pick-Up...... 3 Program Closure Dates...... 3 School Closures due to Inclement Weather...... 3 Program Absence...... 3 Withdrawing a Child from the Before- and After-School Program...... 3 Fees...... 3 Program Fees...... 3 Registration Deposit...... 3 Payment of Fees...... 3 Late Pick-Up Fees [OPTIONAL – IF THE BOARD DOES NOT CHARGE LATE FEES, DELETE THIS SECTION]...... 3 Financial Assistance...... 3 Tax Receipts...... 3 Health and Safety...... 3 Nutrition...... 3 Illness and Medical Conditions...... 3 Medication Authorization...... 3 Emergency Contact and Alternate Pick-Up Information...... 3 Updated Parent Information – Change of Information...... 3 Accident / Incident Reports...... 3 More Information...... 3</p><p>Page 2 of 9 Overview of the Program</p><p>The [INSERT NAME] School Board is pleased to offer an integrated, before- and after-school program for four- and five-year-olds [INCLUDE OLDER CHILDREN WHERE THE BOARD OPERATES A PROGRAM FOR THEM] enrolled in full-day kindergarten [EXPAND THIS SECTION AS NEEDED WHERE THE PROGRAM IS OPERATED FOR PUPILS IN OTHER GRADES].</p><p>This program is designed to provide families who require care for their children beyond school hours with a seamless day and provide children with more opportunities to learn and grow.</p><p>The integrated before- and after-school program complements what happens during the regular school day. Students remain on the school premises so they are able to stay in a familiar location the whole day. </p><p>Staff</p><p>Programs before and after school hours are led by early childhood educators (ECEs) who are registered members of the College of Early Childhood Educators. </p><p>Program Content</p><p>The program content for the before- and after-school program is integrated with what happens during the regular school day. When planning activities for the before- and after-school program, ECEs use the draft Extended-Day Program – Full-Day Early Learning – Kindergarten Program developed by the Ministry of Education, or a similar document such as Early Learning for Every Child Today. The Extended-Day Program complements the play-based curriculum that teachers and ECEs use to plan activities and lessons during the core school day. The program includes a mix of activities including quiet reading time, activities in the gym or outside, and creative play in the classroom [THE BOARD MAY WISH TO INCLUDE OTHER DETAILS SPECIFIC TO ITS PROGRAM].</p><p>Program Information</p><p>For the [INSERT YEAR] school year, the before- and after-school program runs from [INSERT FIRST DAY OF PROGRAM] to [INSERT LAST DAY OF PROGRAM].</p><p>[INDICATE THE BOARD’S POLICIES WITH RESPECT TO REGISTRATION, INCLUDING DATES]</p><p>[IF PART-TIME ATTENDANCE IS AN OPTION, INDICATE SO HERE]</p><p>Page 3 of 9 [IF THE PROGRAM OPERATES ON STATUTORY HOLIDAYS, PD DAYS AND SCHOOL BREAKS WITHIN THE SCHOOL, INDICATE THIS HERE]</p><p>[IF THE PROGRAM OPERATES DURING THE SUMMER, INDICATE THIS HERE]</p><p>[IF THE PROGRAM DOES NOT OPERATE ON NON-INSTRUCTIONAL DAYS AND/OR IN THE SUMMER, INDICATE ALTERNATIVE CHILD CARE OPTIONS HERE]</p><p>[BOARD NAME]’s before- and after-school program is inclusive of all students, including those with special education needs.</p><p>Hours of Operation</p><p>[INDICATE START AND FINISH TIMES FOR BEFORE SCHOOL PROGRAMS – E.G. 7:00 A.M. – THE START OF THE SCHOOL DAY]</p><p>[INDICATE START AND FINISH TIMES FOR AFTER SCHOOL PROGRAMS – E.G. THE END OF THE SCHOOL DAY TO 6:00 P.M.]</p><p>Program hours may vary across schools. Please contact your local school for more information on program hours.</p><p>[BOARDS MAY WISH TO INCLUDE BELL TIMES WHERE APPROPRIATE]</p><p>Arrival and Pick-Up</p><p>[INDICATE THE BOARD’S POLICY FOR DROP-OFFS AND PICK-UPS]</p><p>Please make sure program staff are aware of any alternate pick up arrangements for a child. In the interest of safety, no child will be released to an individual without prior consent from the parent/guardian. </p><p>Children must be picked up from the program by a parent, guardian or other individual that a parent or guardian has identified.</p><p>[INCLUDE ANY ADDITIONAL REQUIREMENTS A BOARD MAY HAVE WITH RESPECT TO ALTERNATIVE PICK-UP ARRANGEMENTS, SUCH AS A REQUIREMENT FOR WRITTEN CONSENT FROM PARENTS]</p><p>[INDICATE THE BOARD’S PROTOCOL FOR SITUATIONS WHERE A CHILD HAS NOT BEEN PICKED UP AND THE PARENT HAS NOT CONTACTED THE SCHOOL]</p><p>Page 4 of 9 Program Closure Dates</p><p>[INDICATE DAYS WHEN THE PROGRAM WILL BE CLOSED – E.G. STATUTORY HOLIDAYS, SCHOOL BREAKS]</p><p>[INCLUDE ADDITIONAL BOARD-SPECIFIC POLICIES ON HOLIDAYS AND SCHOOL CLOSURES WHERE APPROPRIATE]</p><p>School Closures due to Inclement Weather</p><p>During the school year, it may be necessary to close schools due to inclement weather. This decision is made prior to [INSERT TIME] and communicated to radio stations/television stations by [INSERT TIME].</p><p>[IF THE BOARD USES ADDITIONAL OR ALTERNATE MEANS TO COMMUNICATE WEATHER RELATED SCHOOL CLOSURES TO PARENTS, PROVIDE DETAILS HERE – E.G., THE BOARD’S WEBSITE, EMAIL NOTIFICATION, ETC.]</p><p>[LIST LOCAL RADIO AND TELEVISION STATIONS THAT BROADCAST SCHOOL CLOSURES]</p><p>If schools are closed due to inclement weather, programs before- and after-school hours will be cancelled. Consistent with existing child care practices, a refund will not be offered for these closures.</p><p>Program Absence</p><p>[INDICATE WHOM PARENTS MUST NOTIFY IF A CHILD IS TO BE ABSENT FROM EITHER THE BEFORE- OR AFTER-SCHOOL PROGRAM].</p><p>[LIST CONTACT INFORMATION FOR INFORMING STAFF OF A CHILD’S ABSENCE]</p><p>[INCLUDE ADDITIONAL BOARD-SPECIFIC POLICIES ON PROGAM ABSENCES WHERE APPROPRIATE]</p><p>Withdrawing a Child from the Before- and After-School Program</p><p>[INCLUDE THE BOARD’S POLICY ON WITHDRAWAL FROM THE PROGRAM]</p><p>Page 5 of 9 Fees</p><p>Program Fees</p><p>Program rates for the [INSERT YEAR] school year are as follows:</p><p>Before School Program: [INSERT FEE AMOUNT] After School Program: [INSERT FEE AMOUNT] Before- and After-School Program: [INSERT FEE AMOUNT]</p><p>[IF THERE IS PART-TIME RATE, INDICATE SO HERE]</p><p>[IF THERE IS A RATE FOR SUMMER PROGRAMS, INDICATE SO HERE]</p><p>Actual daily fees may vary from school to school, depending on the duration of the before and/or after school portions of the program at each school. Please contact your local school for specific information on program rates [ALTERNATIVELY, THE BOARD MAY WISH TO INCLUDE A LIST OF SITE SPECIFIC FEES].</p><p>Registration Deposit [OPTIONAL – IF THE BOARD DOES NOT REQUIRE A DEPOSIT, DELETE THIS SECTION]</p><p>The [INSERT BOARD NAME] requires a registration deposit of [INSERT AN AMOUNT UP TO TWO WEEKS WORTH OF PROGRAM FEES] to secure a child’s space in the before- and after-school program.</p><p>The registration deposit is due by [INSERT DATE].</p><p>In the event that a child’s enrolment is cancelled before the first day of the program, the deposit will be refunded less a $50 administration fee. [NOTE: $50 IS THE MAXIMUM AMOUNT; A BOARD MAY HAVE A LOWER NON-REFUNDABLE AMOUNT OR MAY REFUND THE DEPOSIT IN ITS ENTIRETY]</p><p>[BOARDS ARE ENCOURAGED TO WAIVE DEPOSITS FOR FAMILIES RECEIVING SUBSIDY. IN LIEU OF DEPOSITS, A BOARD COULD REQUEST CONFIRMATION OF THE RECEIPT OF SUBSIDY FROM THE RELEVANT CONSOLIDATED MUNICIPAL SERVICE MANAGER OR DISTRICT SOCIAL SERVICES ADMINISTRATION BOARD]</p><p>In the event that the before- and after-school program does not operate, the deposit will be fully refunded.</p><p>Page 6 of 9 Payment of Fees</p><p>[INDICATE HOW PARENTS ARE TO PAY FEE – E.G., CREDIT CARD, PRE-AUTHROIZED DEBIT, ETC.]</p><p>[INDICATE WHEN FEE PAYMENTS ARE DUE]</p><p>[INDICATE THE BOARD’S POLICY WITH RESPECT TO ARREARS]</p><p>[INDICATE A STAFF CONTACT PERSON FOR FEE AND PAYMENT RELATED INQUIRES]</p><p>[IF THE BOARD HAS POLICY REGARDING NON-SUFFICIENT FUNDS, INDICATE IT HERE]</p><p>Late Pick-Up Fees [OPTIONAL – IF THE BOARD DOES NOT CHARGE LATE FEES, DELETE THIS SECTION]</p><p>[INDICATE WHEN CHILDREN ARE TO BE PICKED UP]</p><p>[INDICATE THE AMOUNT OF THE LATE FEE]</p><p>[PROVIDE DETAIL ON THE BOARD-SPECIFIC LATE FEE POLICY – E.G., IF THE LATE FEE IS INCREASED IN RELATION TO HOW MANY MINUTES PAST CLOSING TIME OF THE PARENT’S ARRIVAL]</p><p>[INDICATE HOW PARENTS ARE TO PAY LATE FEES]</p><p>Financial Assistance </p><p>Financial assistance for programs before- and after-school hours is available to families who are working, attending school, or looking for work.</p><p>For further information and to determine eligibility, please contact [INSERT APPROPRIATE CONTACT INFORMATION HERE].</p><p>Tax Receipts</p><p>[INDICATE HOW PARENTS ARE TO OBTAIN TAX RECEIPTS FOR PROGRAM FEES, INCLUDING STAFF CONTACT INFORMATION WHERE APPROPRIATE]</p><p>Page 7 of 9 Health and Safety</p><p>[INCLUDE GENERAL INFORMATION ON THE BOARD’S HEALTH AND SAFETY PROTOCOLS AND PROCEDURES]</p><p>[INCLUDE INFORMATION ON THE BOARD’S POLICY REGARDING STUDENT CONDUCT AND BEHAVIOUR – E.G., BULLYING]</p><p>Nutrition</p><p>[BOARDS MAY WISH TO PROVIDE DETAILS ABOUT SNACKS]</p><p>[THE BOARD MAY WISH TO INDICATE HOW IT PLANS TO ACCOMMODATE DIETARY RESTRICTIONS RELATED TO MEDICAL OR RELIGIOUS REASONS]</p><p>Parents/guardians must provide a written list of food restrictions and/or allergies to the program staff before a child begins the program.</p><p>Illness and Medical Conditions</p><p>In order to prevent the spread of illness, it is recommended that a child be kept at home if he/she shows signs of illness.</p><p>If a child develops symptoms of illness while attending the before- and after-school program, the program staff will contact the parents/guardians or a pre-arranged alternate person (see section on emergency contact and alternate pick-up information).</p><p>In the event the parents/guardians cannot be reached, program staff will contact the emergency contacts listed on the child’s registration form.</p><p>[INCLUDE BOARD-SPECIFIC POLICIES ON ILLNESS AND MEDICAL CONDITIONS WHERE APPROPRIATE]</p><p>Medication Authorization</p><p>Program staff may administer medication only when parents/guardians provide written authorization. All medication must be kept in the original, labelled container and dated within the last month. Parents/guardians must sign the medical authorization sheet for each occasion [IF A BOARD HAS A DIFFERENT POLICY, IT SHOULD BE INDICATED HERE].</p><p>Page 8 of 9 Program staff will not administer over the counter drugs unless accompanied by a doctor’s note [IF A BOARD HAS A DIFFERENT POLICY, IT SHOULD BE INDICATED HERE].</p><p>The note must state the dosage and reason for administration [IF A BOARD HAS A DIFFERENT POLICY, IT SHOULD BE INDICATED HERE].</p><p>[INCLUDE BOARD-SPECIFIC POLICIES ON MEDICAL AUTHORIZATION WHERE APPROPRIATE]</p><p>Emergency Contact and Alternate Pick-Up Information</p><p>[INCLUDE INFORMATION ON HOW PARENTS ARE TO PROVIDE EMERGENCY CONTACT AND ALTERNATE PICK-UP INFORMATION – E.G., PROGRAM REGISTRATION FORM]</p><p>[INDICATE THE BOARD’S POLICY WITH RESPECT TO ALTERNATIVE PICK-UPS]</p><p>Updated Parent Information – Change of Information</p><p>Please notify the program staff of any changes to work information, telephone numbers, address and the list of authorized persons allowed to pick up the child from the program. </p><p>Change of information may also include alterations to custody agreements. Please ensure that the program staff have a copy of the most up to date paperwork for the child’s file.</p><p>Accident / Incident Reports</p><p>[INDICATE THE BOARD’S POLICY WITH RESPECT TO REPORTING ACCIDENTS AND INCIDENTS]</p><p>[INDICATE BOARD CONTACT FOR ACCIDENT AND INCIDENT REPORTS]</p><p>More Information</p><p>[INDICATE KEY CONTACT INFORMATION AND/OR LINK TO BOARD WEBSITE FOR FURTHER INFORMATION ON THE PROGRAM] </p><p>Page 9 of 9</p>